CALL FOR EXPRESSIONS OF INTEREST (EOI)

SUPPLY, AGGREGATION AND DELIVERY OF LIVE BROILER CHICKENS TO MAIMA CHICKEN PROCESSING FACILITY – MWEMBESHI Contract Period: 12 Months Daily Supply Requirement: 12,000 kg Live Weight Indicative Purchase Price: K42.00 per kg Live Weight Delivery Location: Maima Chicken Processing Facility, Mwembeshi, Zambia 1. INTRODUCTION Maima General Dealers Limited, through its chicken processing operations, invites qualified, experienced and legally registered private companies, poultry aggregators, logistics firms and contractors to submit Expressions of Interest for the supply, aggregation, collection and delivery of live broiler chickens to the Maima Chicken Processing Facility in Mwembeshi . The successful contractor will enter into a 12-month supply contract and will be responsible for coordinating a reliable and continuous supply of live chickens sourced primarily from approved local poultry farmers within the designated farmer database. This procurement opportunity is intended to strengthen Maima’s poultry supply chain while creating a structured market for local poultry farmers. 2. SCOPE OF THE CONTRACT The successful contractor shall be required to supply and deliver approximately: 12,000 kilograms of live broiler chickens per day to the Maima Chicken Processing Facility in Mwembeshi throughout the contract period, subject to agreed production schedules and operational requirements. The contractor will be responsible for ensuring that the required daily volumes are mobilised, collected, quality-checked and delivered within the agreed timelines. 3. KEY RESPONSIBILITIES OF THE CONTRACTOR The successful contractor shall be responsible for: Farmer Coordination and Aggregation Source and aggregate live broiler chickens from approved poultry farmers contained within the recognised farmer database and any additional farmers approved by Maima General Dealers Limited. Daily Supply Management Ensure that the required volume of approximately 12,000 kg live weight per day is consistently available for delivery to the processing facility. Farmer Engagement Coordinate directly with poultry farmers regarding collection schedules, quantities available, bird readiness and delivery arrangements. Quality Assurance Conduct preliminary quality assurance checks before collection to ensure that chickens supplied meet the agreed standards for processing. Collection and Transportation Facilitate the collection, loading and transportation of live chickens from participating farms to the Maima Chicken Processing Facility in Mwembeshi. Delivery Coordination Ensure timely delivery in accordance with schedules communicated by Maima General Dealers Limited. Record Keeping Maintain accurate records of farmers supplying chickens, quantities collected, live weights, delivery dates and other relevant supply-chain information. Traceability Ensure that supplied chickens can be traced to the respective poultry farmer or production source. Animal Welfare and Handling Ensure appropriate handling, loading, transportation and delivery practices are followed to minimise injury, mortality and unnecessary stress to the birds. Supply Continuity Maintain adequate coordination and contingency arrangements to reduce interruptions in supply during the contract period. 4. CONTRACT QUANTITY The anticipated requirement is: 12,000 kg of live broiler chickens per day The successful contractor will be expected to demonstrate sufficient sourcing, aggregation, logistics and management capacity to consistently meet this requirement. Maima General Dealers Limited may adjust daily collection volumes depending on processing schedules, operational requirements and agreed contractual provisions. 5. CONTRACT PRICE The indicative buying price shall be: K42.00 per kilogram based on verified live weight. The applicable live weight shall be determined through approved weighing procedures at the designated receiving or verification point. 6. PAYMENT TERMS Payment for every verified supply shall be made as follows: 50% of the total value shall be paid upon delivery and verification of the supplied chickens. The remaining 50% shall be paid within seven (7) calendar days from the date of delivery. Payments will be subject to submission and verification of the required delivery documentation, weights, invoices and supporting records. 7. CONTRACT PERIOD The proposed contract shall run for a period of: Twelve (12) months subject to satisfactory performance, compliance with contractual requirements and continued operational demand. Performance may be reviewed periodically during the contract term. 8. DELIVERY LOCATION All chickens shall be delivered to: Maima Chicken Processing Facility Mwembeshi, Zambia The successful contractor shall be responsible for organising and facilitating collection and delivery from approved farmers to the facility. 9. MINIMUM ELIGIBILITY REQUIREMENTS Interested companies and contractors should demonstrate the following: Legal registration as a company or business entity in Zambia; Valid statutory and regulatory documentation applicable to the business; Experience in poultry supply, agricultural commodity aggregation, livestock procurement, logistics, distribution or a related field; Demonstrated capacity to mobilise and coordinate large volumes of live chickens; Access to appropriate transport or established transportation arrangements; Ability to work with multiple poultry farmers and coordinate daily collection schedules; Capacity to implement quality assurance and traceability systems; Adequate operational personnel and management systems; Financial and organisational capacity to support continuous operations under the proposed payment structure; Commitment to ethical business practices and compliance with applicable animal health, welfare, food safety and transport requirements. 10. DESIRABLE EXPERIENCE Preference may be given to applicants with demonstrated experience in one or more of the following areas: Poultry aggregation; Broiler chicken supply; Contract farming; Farmer network management; Agricultural commodity procurement; Livestock transportation; Poultry value-chain development; Large-scale food processing supply chains; Farmer database management and traceability. 11. REQUIRED SUBMISSION DOCUMENTS Interested contractors are invited to submit: A Letter of Expression of Interest clearly stating the applicant’s interest in undertaking the assignment; A detailed Company Profile outlining relevant experience, operational capacity, management structure and previous assignments; Company registration details and relevant statutory documentation; Evidence of previous experience in poultry, livestock, agricultural supply, logistics or related activities, where available; Brief description of the applicant’s proposed approach to sourcing, aggregating and delivering the required 12,000 kg per day ; Information regarding available or proposed transport and logistics capacity;

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