Procurement & Administrative Support Specialist

The Administrative and Procurement Assistant will deliver essential administrative, logistical, and procurement support to IATA’s projects in Madagascar, ensuring precise tracking of purchase orders and procurement records, seamless coordination of meetings and events, and effective communication between technical teams, suppliers, and the finance office—all in alignment with IATA’s strategic goals. Key responsibilities include greeting visitors and directing them to appropriate services, managing and updating purchase orders, maintaining meticulous records of procurement activities in both digital and physical formats, and following up on deliveries to ensure timely receipt of goods and services. Additionally, the role involves assisting in the planning and execution of conferences, workshops, and training sessions, supporting supply chain operations, and arranging logistics for meetings, official travel, and accommodations—including flight and hotel bookings, travel authorization requests, expense settlements, and immigration procedures for international staff and guests. The position also requires redirecting internal purchase requests, coordinating invoice and payment processing with the finance office, documenting meeting minutes, preparing monthly reports, and supporting export and import procedures. Any other tasks deemed necessary by the supervisor may also be assigned.

Expérience

Applicants must hold a Bachelor’s degree in Business Administration, Management, or a related discipline and possess a minimum of two years of relevant professional experience, preferably within a structured organizational setting. Key Competencies:

The ideal candidate will demonstrate exceptional attention to detail to minimize errors and uphold compliance, along with strong written and verbal communication skills for effective stakeholder engagement. Adaptability to evolving priorities and unforeseen challenges is essential, as is the ability to collaborate seamlessly across departments and contribute to a diverse team. A client-focused approach, ethical conduct, and discretion in handling sensitive information are critical. The role demands proactive problem-solving, strategic negotiation with suppliers to secure optimal terms and pricing, and the capacity to analyze procurement data to enhance operational efficiency. Reliability in meeting deadlines, proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), and exceptional organizational and multitasking abilities—particularly under pressure—are required. A positive attitude, strong teamwork ethos, and cultural sensitivity will further support success in this dynamic environment. Compensation & Benefits: We provide competitive salaries, comprehensive benefits, and a supportive work environment within a well-maintained campus setting. Secteur : Purchasing and Supply Chain

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