Accounting and Procurement Operations Coordinator

Autres informations

Conservation International safeguards nature for the benefit of humanity by leveraging science, policy, fieldwork, and financial resources to protect critical ecosystems for climate, biodiversity, and communities worldwide. With a presence in 30 countries and initiatives spanning over 100 nations, the organization collaborates with governments, corporations, civil society, Indigenous groups, and local communities to foster sustainable solutions for both people and nature.

This role is based in Fianarantsoa, Madagascar, where the Accounting, Administrative, and Procurement Coordinator will oversee the satellite office’s financial, administrative, and logistical operations. The position ensures adherence to organizational policies while supporting accounting, procurement, inventory, and vehicle fleet management. Reporting under general supervision, the incumbent must demonstrate strong organizational skills, adaptability, and the ability to meet deadlines in a fast-paced environment. Additionally, the role includes responsibility for managing the office’s vehicle fleet, ensuring compliance with internal policies and local regulations through planning, maintenance, and optimal utilization. Key Responsibilities

Responsabilités

• Provide routine administrative and operational support to the department, including general duties such as copying, collating, and distributing documents, maintaining office equipment, and managing records.
• Accounting & Finance
• Verify supporting documentation for financial transactions (e.g., invoices, cash advance reports, travel expenses) in alignment with organizational policies.
• Process financial transactions accurately and promptly in the Business World system.
• Ensure timely payments per approved procedures and assist with monthly and annual financial closings.
• Review financial documentation to confirm procedural compliance and internal control adherence.
• Prepare and submit reports to the Administrative and Finance Senior Manager and support audits and internal reviews as required.
• Administrative & Logistical Support
• Deliver comprehensive administrative assistance to the satellite office, including coordinating meetings, travel, and office operations.
• Maintain organized procurement files, manage supply distribution, and handle outgoing mail.
• Oversee office supply inventory, labeling, and small repairs to sustain operational efficiency.
• Procurement & Inventory
• Procure goods and services in compliance with Conservation International’s policies and procedures.
• Maintain and update fixed asset and office supply inventories, ensuring proper documentation and availability.
• Assist the Finance and Administrative Manager in identifying cost-saving procurement opportunities and negotiating vendor contracts.
• Coordinate the receipt, storage, and issuance of materials, including end-of-year inventory audits. Secteur : Accounting/Auditing and Finance

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