Senior Manager, Country HR and Administration

JOB SUMMARY : Responsible for leading and managing the functions of the Human Resources (HR) department including staffing, administration of HR processes, management of benefits, and enforcing company policies and practices in International Medical Corps Country Program Field Offices. To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

The applicability of each duty and responsibility may varies depending on (1) the country program projects implementation and (2) its staffing management. The country program projects implementation could be for (1) an emergency response domestically or internationally or (2) developing existing projects internationally.

Responsabilités

The staffing management will be applicable according to International Medical Corps proposal activities and its current representation in country. The duties below are representative of general scope for this job profile and will be applicable accordingly for staff management of (1) national staff only, or (2) international staff only, or (3) both national and international staff.

EMERGENCY RESPONSE HR COORDINATION

When applicable the primary responsibility of this position is to support the implementation of services in an emergency setting. Leading and managing all aspects of Human Resources activities in the field during Emergency Response and ensure compliance with local labor laws and International Medical Corps policies and procedures. When country program projects are not yet implemented, assist on the implementation of International Medical Corps office from start up and up to registration in country and coordination of HR administrative support in compliance with local labor law and company policies and procedures When applicable assist current HR operations in country program to support additional services implementation for an emergency response, liaising with in country HR leads to understand local processes and procedures.

HR MANAGEMENT

Partner with the Country leadership team to understand the field program objectives, developing the HR strategy for the country, while ensuring its alignment to the country's strategy. Serve as a member of the Country Senior Management Team (SMT) Act as an expert for all HR matters and promote the HR department as a partner to the field program objectives and goals. Actively participate and contribute in proposal design, writing and kick off meetings, specifically advising on organizational structure, position scoping and other inputs critical to ensuring a strong HR foundation that supports program quality. Manage the HRIS data administration and payroll system, providing staff and managers with the essential reports to support decision making and management Implement HR programs and policies, ensuring that every aspect of human resource management incorporates the vision, values, and culture of the organization. Actively promote safeguarding and protection from harassment, bullying and sexual misconduct in the workplace. Act as credible, reliable, and impartial facilitator in preserving a healthy and productive work environment, in conflict resolution, and disciplinary processes. Promoting peaceful conflict resolution, wellbeing initiatives and advocating employee assistance programs, and resilience activities.

Localisation

Develop, maintain and ensure compliance to HR policies, procedures, standardization of HR forms across offices and sharing of best practices between field locations; working with HR team to conduct relevant training for HR staff in all sites on HR administrative processes and procedures, specially aimed at transparent recruitment process, contract management, HR reporting and staff personnel files management Implement an effective management system for office and residential facilities supplies, cleaning, maintenance and occupancy. Ensure appropriate trackers are in place for timely renewals and terminations of leases, contracts and related services. Participate in wider HR working groups and donor meetings and communicate with external agencies including administrative and legal authorities and government and other relevant external agencies.

NATIONAL STAFF

Coordinate MAST training and support and feed reporting and tracking system Manage the talent acquisition process for all national positions and ensure policies and procedures are followed according to labor laws and internal regulations. Manage and ensure that all national staff, volunteers and consultants effectively receive orientation and onboarding materials and promote liaison with leadership to ensure orientation is up to date.

Ensure International Medical Corps Country HR Manual is developed and applied to the country programs and it is regularly updated, ensuring compliance with national legislation, humanitarian principles, donor requirements, and IMC HR global policies and guidance. Ensure all national staff contracts are in place for all types of staff including volunteers and consultants according to local labor law Ensure administration of benefits are compliant with local legislature Oversee the timely recording employee data, records, headcount and benefits, ensuring monthly trackers and reviews are implemented. Ensure accuracy of employee's timekeeping and timely execution of monthly payroll together will all relevant departments. Coordinate performance reviews and management with managers and monitoring employee attitudes, productivity, and performance outcomes, while supporting depart heads to effectively implement the PMP and link it to staff development and capacity building and training. Support the management team, coaching and development of national staff to build a cadre of skilled, committed and motivated staff Assess capacity, plan up skilling actions, and monitor improvements. Manage the offboarding process of all national staff

INTERNATIONAL STAFF

When applicable liaise between hiring managers and HQ Recruitment team to promote an effective and smooth talent acquisition process of international staff. Support HR HQ to feed reporting and tracking system for international staff recruitment, travel/onboarding and Compliance Mandatory training as applicable Manage and ensure that all international staff, volunteers and consultants effectively receive orientation and onboarding materials for new hires and visitors; liaison with leadership to ensure orientation is up to date. Ensure Visa and residency issuance service for international staff and external visitors are streamlined, efficient and cost effective. Support HR HQ on administration and documentation related to international staff and volunteers. Support HQ HR on offboarding process of international staff and volunteers. Coordinate with Logistics department to ensure that Logistics provide appropriate fleet management and transportation for all international staff, volunteers and visitors. Ensure suitable accommodation and living arrangements are provided to all international staff, volunteers and visitors Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily comprehensive. Job Requirements

MINIMUM QUALIFICATIONS

Formation / Diplômes

Typically, a Bachelor's degree in related area. Equivalent combination of relevant education and experience may be substituted as appropriate

Expérience

Typically, 10+ years of progressive HR professional experience with a minimum of 7 years as a head of HR department Previous experience with International Medical Corps is a plus INGO experience Global and cultural awareness Drive for results

Innovative thinking Communication skills Field experience in humanitarian emergencies desirable Additional Technical or Language Requirements Ethical Conduct at International Medical Corps As part of a global, humanitarian team dedicated to saving lives, easing suffering, and building self-reliance, International Medical Corps staff are responsible for adhering to our Code of Conduct and Ethics and for knowing and abiding by International Medical Corps policies and standards. All staff play a vital role in preventing violations of our Code of Conduct and Ethics, including conflicts of interest, fraud, corruption, and any kind of exploitation or abuse. International Medical Corps is also committed to providing a safe and healthy work environment free of harassment, bullying, and other misconduct, enabling staff to build and maintain professional, respectful working relationships.

Autres informations

International Medical Corps prioritizes safeguarding the populations with whom we work from exploitation, neglect, or abuse of children and adults at risk, and/or any form of trafficking in persons. International Medical Corps is committed to engaging members of crisis-affected communities to participate in meaningful ways in a crisis response, including making informed decisions about the assistance they receive, mitigating potential risks, and holding us accountable for the commitments we make. All staff are expected to support International Medical Corps’ culture of accountability toward our stakeholders, particularly the crisis-affected communities and individuals we serve. As part of International Medical Corps’ commitment to a speak-up culture and as one of the primary ways we collectively hold ourselves accountable for complying with the ethical principles and standards of conduct outlined in the Code of Conduct and Ethics, all staff are required to report suspected or actual misconduct or violations of organizational policies. Our Code of Conduct and Ethics and Whistleblower Policy prohibit any form of retaliation against whistleblowers or individuals who report a concern in good faith. Staff who violate these protections may be subject to disciplinary action, up to and including termination of employment or contractual relationship with International Medical Corps. Equal Opportunities International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran. Misconduct Disclosure Scheme All offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

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