PA
REQUEST FOR QUOTATION (RFQ) FOR DIAGNOSTIC MEDICAL SUPPLIES AND EQUIPMENT
CDIil y a 8 jours
Job Description
Monrovia
CDI
Your safety comes first — read before you go. Taf4All only lists job offers published by third parties. We are not the employer, we do not conduct these recruitments, and we cannot guarantee what happens once you make contact — you deal directly with the person or company behind the offer, at your own risk.
A. BACKGROUND Pact is an International NGO with offices around the world. Its mission is to enable systematic solutions that empower people who are poor and marginalized to earn a dignified living, be healthy and benefit from the natural resources around them. Pact achieves this by strengthening local capacity, fostering effective governance systems and transforming markets into a force for development. SCOPE OF WORK A. SCOPE OF WORK 1. Objective & Context Pact Inc. seeks a qualified, legally registered automotive repair and maintenance service provider to conduct comprehensive diagnostic assessments, perform mechanical and electrical repairs and overhauls supply and install equipment manufacturer (OEM) spare parts, and provide routine preventive maintenance for nineteen (19) ambulances located at health facilities across seven (7) project counties in Liberia: Bomi: 3 vehicles (1 fully functional, 1 partially functional, 1 grounded) Grand Cape Mount: 3 vehicles (2 Fully functional, 1 partially functional) Grand Gedeh: 3 vehicles (1 fully functional, 1 partially functional, 1 grounded) Grand Kru: 1 vehicle (1 grounded) Maryland: 3 vehicles (1 fully functional, 2 partially functional) Rivercess: 3 vehicles (2 fully functional, 1 partially functional) Sinoe: 3 vehicles (1 fully functional, 1 partially functional, 1 grounded) 1.2 Multi-Phase Execution Model Phase 1: On-Site Diagnostic Assessment & Work Plan Generation Deploy certified mobile mechanic teams to inspect all nineteen (19) vehicles across the seven (7) Conduct a 120-point diagnostic inspection covering engine, transmission, suspension, four-wheel-drive system, electrical systems, braking systems, medical interior and cabin fittings, siren and light bar, and chassis Submit an Itemized Vehicle Condition Report (VCR) for each ambulance within fourteen (14) calendar days after the contract effective date of the contract. Each report must specify: The root cause of breakdown or operational The required original equipment manufacturer (OEM) replacement parts including applicable part The estimated labor hours required for each repair or A final recommendation to rehabilitate or decommission the vehicle. Any recommendation to decommission or scrap a vehicle is subject to Pact’s prior written approval and applicable property-disposition Phase 2: Repairs, Overhaul, and Quality Assurance Perform authorized repairs strictly in accordance with Fixed Price Orders issued by Pact following approval of the applicable Tow or transport grounded or non-roadworthy vehicles from county locations to the service provider’s repair facility or perform on-site repairs where logistically feasible. Use only new, genuine OEM spare parts as applicable to the relevant vehicle make and model. Rebuilt, refurbished, or aftermarket critical components may not be used without Pact’s prior written Provide a warranty of at least 6-month / 10,000 kilometers whichever occurs first, covering all parts supplied and labor performed. The warranty period shall begin upon Pact’s written acceptance of the applicable repaired vehicle. Phase 3: Preventive Maintenance and Emergency Support Perform a routine preventive maintenance every two (2) months or every 5,000 km, whichever occurs first for all operational vehicles. Services must include, as applicable, oil and filter changes, fluid top-offs, belt inspections, brake inspections and adjustments and other manufacturer-recommended Provide emergency rapid-response repair services in county capitals within 4an initial response occurring within forty-eight (48) hours after notification by . 1.3 Key Cost Drivers and Financial Control To support price reasonableness and prevent post-assessment cost inflation, offerors must submit binding rates schedules covering all underlying cost drivers: Diagnostic & Mobilization Fees: Fixed lump-sum per vehicle inspection, broken down by county and inclusive of distance, road conditions, and regional Labor Rates: Fixed hourly labor rates for Master Mechanics, automotive electricians, and
- Spare Parts Pricing: Offerors must submit pricing for a standard Fast-Moving Spare Parts Matrix including as applicable brake pads, shocks absorbers, timing belts, filters, clutches, alternators and For parts not included in the matrix, offerors must indicate the proposed pricing basis and any applicable markup. Pact must approve the final price for in advance and included and the price must be included in the applicable fixed- price Towing & Logistics: A fixed rate per kilometer for heavy-duty flatbed towing from each of the seven (7) counties to the service provider repair Field Logistics and Accommodation: All per diems, fuel, accommodation, and transportation costs must be fully included in the proposed diagnostic mobilization, and labor rates. Pact will not reimburse these costs separately. 1. Deliverables The Offeror shall deliver to Pact the following deliverables: Phase Milestone / Activity Deliverable & Output Verification & Approval Lead Time / Frequency Phase 1 Diagnostic Assessment Comprehensive 120- Point Inspection Reports and detailed bills of quantities (BOQs) for all 19 ambulances across seven (7) counties. Joint review and written sign-off by Pact Operations and the applicable County Health Team representative Within 14 calendar days after the contract effective date Phase 2 Rehabilitation and Overhaul Repaired and roadworthy ambulances fitted with approved OEM parts and equipped with functional emergency systems. Technical inspection, road testing, and signed Acceptance Certificate for each vehicle. Within 10–21 business days per authorized Order. Phase 3 Preventive Maintenance and Completed preventive maintenance services, safety Signed service- completion records approved by Pact and the applicable County Every (2) two months or 5,000 km, whichever occurs first; initial Emergency Support inspections, service- completion records, and emergency- repair logs. Health Team representative. response with forth- eight (48) hours after notification. Closeout Closeout and Final Fleet Status Pact’s approval of the By the end of Warranty report and warrant Final Fleet Status contract Documentation certificates Report and warranty performance identifying the documentation period. coverage period applicable to each repaired vehicle. All deliverables must be approved by Pact. 1. Period Of Performance The Offeror is expected to perform services from October 2026 through December 2026. Key Personnel (If Applicable) The service provider must propose the following key personnel. Any replacement of key personnel requires Pact’s prior written approval. 3.1 Lead Master Mechanic / Automotive Engineer (Key Personnel) Role: Serves as the Lead technical authority responsible for reviewing all 120-point diagnostic reports, developing and reviewing proposed repair scopes of work (SOWs), overseeing quality control; and certifying that road testing has been completed. Pact retains final approval authority for all repairs and
- Minimum Qualifications: Higher Diploma or Degree in automotive or mechanical engineering or an equivalent master automotive technician At least eight (8) years of hands-on experience in heavy-duty four-wheel drive vehicle diagnostics, diesel engine overhauls, suspensions systems, and automotive electrical systems preferably involving Toyota Land Cruiser and Nissan Patrol ambulance At least three (3) years of supervisory experience managing garage operations or mobile repair teams in Liberia or a comparable operating environment. 3.2. Senior Auto-Electrician and Diagnostic Specialist Role: Serves as the lead specialist responsible for diagnosing complex electrical systems, conducting electronic control unit (ECU) and onboard diagnostics (OBD-II) and inspecting and repairing lightbar/siren wiring, dual-battery systems, and electrical connections for onboard medical equipment
- Minimum Qualifications: National Trade Test Certificate, Advanced Diploma in automotive electrical systems, or an equivalent professional .. At least five (5) years of relevant experience in automotive electronics, computerized vehicle diagnostics, and emergency vehicle warning o 3.3. Field Operations & Fleet Logistics Coordinator Role: Oversees the deployment of mobile diagnostic and repair teams across all seven (7) counties, coordinates vehicle recovery, transportation, and flatbed towing logistics, and serves as the primary point of
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Your safety comes first — read before you go
Taf4All only lists job offers published by third parties. We are not the employer, we do not conduct these recruitments, and we cannot guarantee what happens once you make contact — you deal directly with the person or company behind the offer, at your own risk.
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