Administrative Assistant

About the Role The Administrative Assistant will provide comprehensive administrative support across the organization by coordinating office activities, maintaining records and filing systems, preparing correspondence and reports, managing office supplies, supporting procurement and logistics activities, coordinating meetings and travel arrangements, handling incoming communications, and assisting with facilities and asset administration. The role will also support Human Resources with routine administrative activities, maintain accurate documentation, liaise with vendors and service providers, and contribute to continuous improvement of administrative processes and office efficiency. The position requires excellent organizational skills, attention to detail, effective communication, discretion, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Provide day-to-day administrative and clerical support to management and various departments. Maintain an organized, professional, and efficient office environment. Prepare letters, reports, presentations, meeting minutes, and other business documents. Manage incoming and outgoing correspondence, emails, telephone calls, courier services, and office communications. Coordinate meetings, appointments, travel arrangements, accommodation, and conference logistics. Maintain accurate physical and electronic filing systems while ensuring confidentiality and proper record retention. Assist in maintaining company databases, employee records, and administrative documentation. Monitor office supplies and consumables and coordinate procurement requests to ensure uninterrupted office operations. Provide support for procurement activities, including the preparation of purchase requisitions, coordination with vendors, and management of invoice documentation. Collaborate with suppliers, contractors, and service providers to address and facilitate administrative and office-related needs. Handle office facilities management by arranging maintenance, repairs, utilities, cleaning services, and office equipment coordination. Maintain accurate documentation of the company’s assets, including office equipment, furniture, and vehicle usage as applicable. Assist the Human Resources department by managing onboarding documentation, maintaining attendance records, administering leave requests, and organizing employee files. Aid in the coordination of company meetings, workshops, training programs, and corporate events. Compile standard administrative reports and manage departmental records in an organized manner. Facilitate adherence to established company administrative policies and procedures to uphold operational integrity and regulatory standards. Maintain the confidentiality of sensitive information with the utmost integrity and professionalism. Evaluate and implement enhancements to administrative workflows and office operations to optimize productivity and streamline procedures. Perform any other duties assigned by Management. Requirements & Qualifications Bachelor’s Degree in Business Administration, Public Administration, Office Management, Commerce, or a related field. Professional certification in Office Administration or Administrative Management will be an added advantage. Minimum of 2 – 5 years of relevant administrative or office support experience. Experience in mining, construction, infrastructure, manufacturing, or related industries will be an added advantage. Experience in document management, office administration, travel coordination, procurement support, and records management is desirable. Mode of Application Mode of Application Interested candidates MUST apply online only through the official Mayiko Infrastructure website: [Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally] No manual submissions, emails, or physical applications will be accepted. ABOUT MAYIKO INFRASTRUCTURE LIMITED Mayiko Infrastructure Limited is a prominent global mining conglomerate specializing in the production and processing of manganese, including oxides and ferroalloys, as well as maintaining inventories of other base metals. With operations in several countries, particularly the UAE and India, we are recognized for our expertise in technical, engineering, construction, and operational domains, successfully developing and operating complex mines and mineral processing facilities. We are committed to delivering substantial benefits to our investors, employees, and the communities where we operate. We are an equal-opportunity employer and encourage applications from all qualified individuals, irrespective of gender, race, or disability.