TERMS OF REFERENCE: Development of a MEL Plan and Advocacy Tracking Tool for the Regional Advocacy Framework (ACT Programme).

Consultancy / Assignment Title Development of a Monitoring, Evaluation and Learning (MEL) Plan and Advocacy Tracking Tool for the Regional Advocacy Framework (ACT Programme) Contracting Entity HOPE Liberia, on behalf of the HOPE–SWC partnership Consortium Partner Smart Women Collaborative (SWC), Ghana Geographic Focus Ghana, Liberia, Nigeria, Senegal, Sierra Leone, Togo; scalable to ECOWAS / West and Central Africa Indicative Period September – October 2026 Level of Effort Activity 2: 30 days; Activity 3: 31days Contract Modality Deliverables-based consultancy / firm-fixed-price Reporting Line To: MEL Manager/Coordinator, HOPE Liberia | Technical Oversight: HOPE–SWC Joint Steering/Technical Committee Proposal Submission Deadline September 3,, 2026 Introduction/Background The ACT programme strengthens feminist advocacy, coalition-building and multi-stakeholder action to end violence against women and girls (VAWG) across West and Central Africa. HOPE Liberia and the Smart Women Collaborative (SWC), Ghana are engaging one firm to deliver two linked activities under the Regional Advocacy Framework: a Monitoring, Evaluation and Learning (MEL) Plan (Activity 2) and an Advocacy Tracking Tool (Activity 3) that operationalizes it. Together, these will help regional and national partners track how conventions and commitments translate into national laws, policies, budgets and implementation, and use that evidence for adaptive management, joint advocacy and cross-country learning. Assignment Description Overall Objective: A simple, standardised system for tracking the implementation, results, learning, and reporting of EVAWG interventions across the six pilot countries, supporting timely data collection, analysis, decision-making, accountability, and programme improvement. Specific Objectives Track progress against EVAWG activities, performance indicators, targets, and timelines. Capture and analyse programme results and beneficiary reach. Identify implementation gaps, challenges, and corrective actions. Support timely and evidence-based reporting and decision-making. Document key lessons, good practices, and emerging learning. Strengthen data quality, consistency, confidentiality, and safe management of EVAWG-related information. Assignment Purpose The MEL Plan and Tracking Tool will provide the HOPE–SWC partnership and national partners across the six pilot countries with a shared, standardised system to plan, monitor, learn from, and report on EVAWG advocacy interventions, and to generate credible evidence for regional advocacy, cross-country learning, and future resource mobilization. The outcome of this assignment feeds into the regional ACT advocacy framework which clearly defines the regional advocacy strategy to ending violence against women and girls, through Advocacy, Coalition Building and Transformative Feminist Action. Scope of Work Activity 2: MEL Plan Review key documents and consult stakeholders across the six pilot countries. Confirm the results framework/Theory of Change. Develop an indicator dictionary covering definitions, disaggregation, baselines, targets, data sources, frequency, and responsibilities. Establish reporting, review, feedback, and adaptive-management mechanisms. Develop templates for country, quarterly regional, and donor reporting. Validate the MEL Plan with HOPE, SWC, and country focal points. Activity 3: Advocacy Tracking Tool Assess user, connectivity, device, language, and data-sensitivity requirements across the six countries. Develop the tool around four modules: (A) Conventions and Commitments, (B) Domestication and Implementation,Advocacy Actions and Outcomes, and (D) Issues, Cases and Learning. Develop a cloud-based, offline-capable platform with validation workflows, dashboards, exports, and role-based access. Embed data protection and safeguarding measures, including no personally identifiable survivor information. Conduct prototyping, piloting, user testing, training, and phased rollout. Hand over the complete tool, data, configuration, and documentation to HOPE–SWC. Scope Geographic Six pilot countries: Ghana, Liberia, Nigeria, Senegal, Sierra Leone, and Togo, with the system designed to be scalable to the wider ECOWAS / West and Central Africa region. Thematic (minimum)

• Convention and commitment tracking (ratification and domestication status)
• Domestication and implementation of laws, policies, and budgets addressing EVAWG
• Advocacy actions and outcomes, including coalition and multi-stakeholder engagement
• Issue/case documentation and learning (excluding personally identifiable survivor data)
• Data quality, confidentiality, and safeguarding across all six countries Methodology and Approach The assignment will combine document review, multi-country stakeholder consultation, and participatory tool design and testing. Desk Review (minimum)
• ACT programme proposal, Theory of Change, and Regional Advocacy Framework
• Existing country-level MEL frameworks or tools, if any
• Relevant regional and national EVAWG conventions, laws, and policy instruments
• Prior reporting templates, data-sharing agreements, and safeguarding policies Consultation and Co-Design (minimum)

Autres informations

• Key informant interviews with HOPE, SWC, and country focal points
• Consultation workshops (in-person or virtual) with national partners in each of the six countries
• User requirements sessions with intended tool users (connectivity, device, language, data sensitivity)
• Prototype walkthroughs and user acceptance testing prior to rollout Data Quality, Ethics and Safeguarding The consultant/firm must apply strong ethical and data-protection safeguards throughout design, testing, and rollout, consistent with international data-protection good practice. No personally identifiable survivor information will be collected, stored, or displayed by the Tracking Tool at any stage. Role-based access controls will govern who can view, enter, or export data. Informed consent and confidentiality protocols will apply to all consultations and pilot testing involving staff or partners. Alignment with any applicable national data-protection laws in the six countries. The proposal and inception report should adequately address the following tool Management, sustainability, and Data Use concerns. a) How will the tool be managed (locally, or regionally)? b) What incentives can be leveraged on to ensure continued use of the tracking tool? c) Data interpretation and use: Who/how will data collected using the tool be interpreted and disseminated? Deliverables The table below sets out the indicative deliverables, structured by milestone, aligned to the September– October 2026 indicative period. Milestone Deliverable Indicative Due Date Description Milestone One: Inception Inception Report (methodology, workplan, indicator dictionary outline, risk log) Week 1 (Sept 2026) Confirms approach for both Activity 2 (MEL Plan) and Activity 3 (Tracking Tool); validated with HOPE, SWC and country focal points. Milestone One: Inception Stakeholder Consultation Summary Week 1–2 (Sept 2026) Synthesis of consultations across the six pilot countries; confirms Theory of Change and indicator priorities. Milestone Two: MEL Plan (Activity 2) Draft MEL Plan (results framework, indicator dictionary, reporting templates, feedback loops) Week 3–4 (Sept 2026) Draft plan circulated for review by HOPE, SWC and country focal points. Milestone Two: MEL Plan (Activity 2) Approved MEL Plan Week 5 (Late Sept 2026) Final MEL Plan incorporating feedback; basis for Tracking Tool design. Milestone Three: Tracking Tool (Activity 3) Tracking Tool Requirements and System Design Week 5–6 (Oct 2026) Confirms four modules (A–D), platform architecture, offline functionality and data-protection design. Milestone Three: Tracking Tool (Activity 3) Prototype / MVP Week 6–7 (Oct 2026) Working prototype for user testing and feedback. Milestone Three: Tracking Tool (Activity 3) Pilot and User Acceptance Testing Week 8 (Oct 2026) Piloted with focal points across pilot countries; user acceptance sign-off. Milestone Four: Rollout and Handover Training and Rollout Plan Week 8–9 (Oct 2026) Training materials and phased rollout plan for the six countries. Milestone Four: Rollout and Handover Production Deployment and Final Handover Package (tool, data, configuration, documentation) Week 9 (Oct 2026) Full handover of the MEL Plan and Tracking Tool to HOPE–SWC. Indicative Workplan and Timeline Activity Indicative Timeline Lead Contracting and kick-off Week 1 (Sept 2026) HOPE/SWC + Consultant Desk review and stakeholder consultations (6 countries) Week 1–2 Consultant Inception report submission and approval Week 2 Consultant + HOPE/SWC Results framework/ToC confirmation and indicator dictionary development Week 2–3 Consultant MEL Plan drafting, templates and feedback-loop design Week 3–4 Consultant MEL Plan validation and approval Week 5 Consultant + HOPE/SWC + country focal points Tracking Tool requirements gathering and system design Week 5–6 Consultant (Systems/Technical Lead) Prototype development Week 6–7 Consultant User testing, training and pilot Week 8 Consultant + country focal points Revisions from pilot feedback Week 8 Consultant Production deployment, training rollout and final handover Week 9 Consultant + HOPE/SWC Management and Coordination Arrangements The consultant/firm will be contracted by HOPE Liberia on behalf of the HOPE–SWC partnership. HOPE and SWC will facilitate access to documentation, country focal point

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