Accounts Clerk

Job Description We are The European Union (EU) represents a collaborative economic and political alliance uniting 27 sovereign European nations. Its primary function involves fostering integration and cooperation among member states to promote stability, prosperity, and sustainable development across the continent. Through shared policies, regulations, and institutions, the EU seeks to enhance regional cohesion while addressing global challenges in areas such as trade, climate, and security. important The European Union plays a pivotal role in global affairs by advancing its interests through diplomatic engagement, trade agreements, development assistance, and collaboration with international institutions. Overseas, the EU maintains a network of over 140 diplomatic missions, referred to as EU Delegations, which operate with functions akin to those of embassies. The European Union Delegation in Dar es Salaam represents the EU to the United Republic of Tanzania and the East African Community, playing a pivotal role in fostering diplomatic, economic, and developmental partnerships between the EU and the region. The position involves close collaboration with the Embassies and Consulates of the 27 EU Member States. As a fully operational diplomatic mission, this role serves as the European Union’s official representative in engagements with the Tanzanian government across all relevant EU policy areas. We offer The role of Accounts Clerk, Group III within the Delegation’s Administration Section is designated as a Local Agent position, offered under a fixed-term employment agreement spanning two years, including a nine-month probationary period, subject to potential renewal based on budgetary and operational feasibility. Comprising a team of 13 members, this position may entail irregular working hours on occasion. The responsibilities assigned to the selected individual will be determined by the evolving requirements of the Delegation, with adjustments made in accordance with those needs. will serve under the supervision and responsibility The Head of Administration Section plays a pivotal role in overseeing account control, financial transaction processing, and strict adherence to established rules and regulations. This position involves maintaining designated accounts, tracking expenditures, performing financial calculations, compiling relevant data, and generating routine reports as well as annual budget estimates. The primary responsibilities and essential duties currently include: ACCOUNTS MANAGEMENT Act as the primary facilitator within the Delegation’s financial management framework by receiving and validating incoming invoices and internal payment requests, ensuring accuracy by cross-referencing supporting documentation such as contracts, purchase orders, order forms, and other relevant records. Register commercial invoices, internal documents, and credit notes in the SUMBA financial system while ensuring timely payment in compliance with the EU Financial Regulation. Process local bank account payments and diligently track any outstanding or unresolved transactions to ensure timely execution. Maintain the integrity of the database while overseeing the verification and approval process for contractors within the financial system, including legal entities, bank accounts, financial identification for contractors, and staff members. Encode all requests, commitments, and recommitments into the budget forecast software, accounting system, and mission management software to ensure accurate and up-to-date financial records.

• Manage “petty” cash accounts BUDGET MONITORING AND REPORTING Ensure the approved budget is executed accurately by conducting thorough follow-ups, making necessary adjustments, and verifying compliance with all financial regulations. Assisting in the development, compilation, and review of annual and interim administrative budgets, as well as ensuring their proper implementation and tracking of outcomes.
• Compile and finalize the month-end financial closure, ensuring accurate reconciliation of accounts and timely submission of monthly reports.
• Prepare files for “ex-post control” requests ADMINISTRATIVE SUPPORT We are responsible for preparing detailed cost estimates for missions, verifying mission-related claims and reimbursement requests, and processing the associated expense liquidations. Assist in executing procurement processes and managing contracts by preparing purchase requisitions and order documentation, uploading agreements to the designated system, and monitoring the utilization of contract terms. We support the monthly payroll processing for local agents—including the computation of overtime and any salary arrears—and manage the rights and obligations of expatriate staff, such as temporary accommodation and other additional costs. Perform all additional administrative tasks as directed by the Head of Administration or Head of Department. The starting salary is determined by relevant, verified employment history and begins at 3,573,768 TZS. A comprehensive benefits package, subject to specific criteria, includes personal leave days, public holidays, health insurance coverage, and a retirement savings plan. The anticipated commencement date for this position is October 16, 2026. Working Conditions
• 37.5 working hours per week Occasional overtime may be required outside of standard business hours, including evenings and weekends.
• Occasional travel for work missions Work is conducted in an office environment and does not entail any special or unusual physical demands. Working Relationships Engages with personnel across various levels of the Delegation to deliver information, address inquiries, and resolve discrepancies, ensuring accurate data input. Cultivates and sustains professional relationships with stakeholders both inside and outside the Delegation, as directed by management. Applicants must satisfy the following essential criteria to qualify for consideration. Skills

Demonstrates a strong proficiency in English, meeting at least a B1 level as per the Common European Framework of Reference for Languages (CEFR). Proficient understanding of the European Union’s Financial Regulation framework, alongside key financial rules and established accounting policies, is essential. Demonstrates proficiency in corporate financial systems employed for the management, processing, and maintenance of financial records, budgeting activities, and accounting functions. Demonstrates keen analytical skills to detect inconsistencies within data sets and operational inefficiencies, enabling timely resolution of issues. Ability to analyze and derive insights from quantitative data with precision and accuracy. With a meticulous approach and a commitment to precision, you will ensure the accuracy and integrity of all information processed. Communicates with clarity and precision, both verbally and in written form, ensuring all interactions are professional and easily understood by diverse audiences. Skilled in leveraging standard office information technology tools and systems, with a demonstrated aptitude for quickly mastering new corporate applications. Behavioral Attributes Demonstrates strong interpersonal abilities while collaborating effectively within a multicultural team environment, fostering mutual respect and embracing diversity. Proven capability to respond promptly and effectively to shifting demands and changing priorities is essential. Demonstrates the ability to prioritize tasks effectively, proactively take ownership of responsibilities, and independently manage workloads to consistently meet deadlines while adhering to established objectives and guidelines. Maintains clear communication with management by promptly escalating any challenges or obstacles that may impact project timelines or objectives.

Service-oriented mindset Seeking an individual who demonstrates a strong commitment to continuous learning and professional growth, eager to acquire new skills and expand their expertise. A high standard of integrity, discretion, and confidentiality is essential, with an unwavering commitment to neutrality and loyalty to the European Union. Strong personal responsibility and a professional approach to sensitive matters are also required. Eligibility criteria (minimum requirements) A bachelor’s degree or higher in accounting, auditing, finance, or a related field is required. Seeking candidates with a minimum of three years of post-degree professional experience in fields such as accounting, audit, or finance. Fluent English proficiency is required, equivalent to a minimum CEFR B1 level. Eligible candidates must possess the legal authorization to reside and be employed within the country without restrictions.

• Must maintain optimal physical and mental health to perform all essential job functions effectively. Selection criteria (assets) Professionals with prior involvement in diplomatic missions, development agencies, or international organizations are encouraged to apply. Proven expertise in utilizing European Union instruments, frameworks, and operational protocols is required for this role. A master’s degree in accounting, finance, business administration, or a closely related field is required. Proficiency in at least one additional EU language, such as French, Spanish, German, or Italian, is required. The process After the deadline for applications, the eligible Applications will be reviewed by a dedicated Selection Committee established for this purpose. Depending on the volume of applications submitted, the selection process may progress through multiple stages, which could involve evaluating candidates based on their cover letters, resumes, practical assessments, and interviews. Up to two top-performing candidates will be invited to participate in the final stage of the selection process. Candidates progressing to subsequent stages of the selection process will receive individual communications; no further information or details regarding the selection procedure will be provided. For inquiries or feedback during this process, kindly refrain from

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