Your safety comes first — read before you go. Taf4All only lists job offers published by third parties. We are not the employer, we do not conduct these recruitments, and we cannot guarantee what happens once you make contact — you deal directly with the person or company behind the offer, at your own risk.
Administrative and Logistics Assistant - Venezuela
Duration: Four months, with possibility of extension.
Objective
Provide operational, logistical and administrative support in document management, inventory control, and the preparation of financial supporting documents, ensuring report accuracy, information traceability, and compliance with institutional and donor regulations.
Profile
Education
Technical qualification or degree in business administration, logistics, accounting or related fields.
Experience
Minimum two to three years of experience in administrative roles, inventory control, cloud platform management (Box, Drive, etc.), or project/donation management. Knowledge of donor financial reporting policies (for organisations such as ECHO, Oxfam) is highly valued.
Required Skills
Intermediate/advanced proficiency in office software (Excel, Word). Proficiency in institutional storage and tracking platforms. Knowledge in preparing and verifying accounting and administrative supporting documents (SAGA). Spanish is essential, English an asset.
Personal skills: High attention to detail and analytical skills. Organised with good time management. Results orientation and procedural integrity. Communication and teamwork.
Responsibilities
Administrative and document management
Upload, verify and maintain updated administrative and financial supporting documents on the designated tracking platform (e.g. Box), ensuring they meet the required standards for approval. Prepare and organise physical and digital document files for internal and external audits. Assist in the ongoing control and updating of the petty cash tracking sheet (cash reconciliations/audits) and the recording of payment outflows. Support overall payment management, including the preparation, execution, and follow-up of both cash (petty cash) and bank transactions.
Logistics management and delivery control
Accurately record and report donations, supplies and deliveries using established institutional formats. Ensure complete consistency between delivered goods/services and documented records (delivered product equals reported product), strictly complying with donor and organisational regulations. Coordinate logistics for the distribution, reception and storage of institutional materials or goods. Coordinate local staff transport in Caracas and La Guaira. Maintain updated inventory and perform periodic reconciliations with the procurement/warehouse department. Support the procurement process for goods and services.
Other Information
The MENTOR Initiative is an equal opportunity employer and values diversity in the organisation. We ensure the constant non-discrimination throughout the recruitment process. The MENTOR Initiative is committed to promoting diversity and gender equality and strongly encourages candidates from under-represented backgrounds
[Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally]
This position was likely filled. Explore current openings in the same field below.
See active offersStand out with a professional CV and a personalized cover letter generated by AI in 3 minutes.
Real offers from Canadian employers who are explicitly looking for candidates outside Canada. No agency, no fees — you apply yourself.
When tailoring your CV for NGO, turn the requirement Excel into a specific example from your past, even if it’s a small task. This shows you understand their needs, not just list skills.
International NGO — NGO recruiters read your cover letter to assess your understanding of the humanitarian mission, not just technical skills. Show you know the country field context and the specific challenges of this sector.
Efficiency and discretion — Quantify your added value: correspondence handled weekly, operational budget managed, events organized. Discretion is proven by your references — ensure they're reachable and positive.
🎯 Make your application ATS-ready
ATS (Applicant Tracking Systems) are the software recruiters use to automatically filter CVs before any human reads them. Our CV builder is specifically designed to pass these filters — and it takes under 3 minutes.
Create my ATS CV →Taf4All only lists job offers published by third parties. We are not the employer, we do not conduct these recruitments, and we cannot guarantee what happens once you make contact — you deal directly with the person or company behind the offer, at your own risk.
Position Title: Administrative Assistant Reference Code: VN 090/2026 Job classification: General Service Staff Duty station: Global Shared Services Centre (GSSC) Type of Appointment: One year fixed term with possibility of extension Salary: Php 876,102. 00 per annum net of taxes Context 🎓 Formation / Diplômes Under th
About CRS 🎓 Formation / Diplômes Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development wo
DEPARTMENT PURPOSE: Oxfam International (OI) Care and Core Hub is responsible for planning, leading, and monitoring the operational activities of OI. This includes finance, HR, logistics, procurement, property management (leases), and other business support functions. It also has a responsibility to develop and impleme
Overview of position To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities. Role objectives Provide specialized support to logistics operations and activities, fol