Executive Assistant

Responsabilités

In consultation with the Managing Director the role is responsible for but not limited to the following: Administrative Support Manage the Managing Director’s calendar, including meetings, appointments, and travel logistics Draft, edit, and proofread executive correspondence, reports, presentations, and related documents Support recruitment activities for junior administrative staff (e.g. temporary hires) and assist in contract renewals and data compilation Maintain well-organized electronic and physical filing systems for easy document retrieval Communication Screen and route incoming calls, emails, and correspondence to appropriate departments Liaise professionally with internal departments, stakeholders, and external partners on behalf of the Managing Director Assist in formatting and editing of Board papers and ensure timely secretarial support for meetings Prepare and distribute accurate meeting minutes and track follow-up actions Office Management Monitor and maintain office supplies and equipment for the executive office Ensure administrative staff are equipped with necessary resources (stationery, equipment, etc.) Coordinate logistics for executive meetings, events, and conferences Oversee quarterly performance appraisals for administrative staff Ensure expenditure on supplies and office needs are within the approved budget Confidentiality and Discretion Handle and store confidential documents securely Maintain strict confidentiality in all dealings with executives and sensitive company information Reporting and Coordination Prepare reports, presentations, briefing notes, and related materials Track action items and ensure timely completion of follow-ups Assist in compiling data for budgets, forecasts, and periodic reports Perform any other duties as assigned by the Supervisor

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