Senior Officer, Procurement (Nationals Only)

BRAC is a global leader in developing and implementing cost-effective, evidence-based programs to empower the most marginalized in extremely poor, conflict-affected, and post-conflict states. Founded in Bangladesh in 1972, BRAC now works in more than 20 countries in Asia and Africa and takes a holistic approach to alleviating poverty, running programs in education, healthcare, microfinance, women and girls’ empowerment, agriculture, food security, and human and legal rights. Together, the initiative will result in systemic change that creates a positive and measurable impact for 1.2 million adolescent girls and young women, 1.9 million households, and 9.5 million people in 7 countries in Africa by 2027.

Purpose As a member of the Procurement Department, the incumbent will provide timely and effective procurement support to Country Programme under the guidance of the Head of Procurement. This position will play a key role in ensuring the efficient and cost-effective procurement of goods and services as per BI Procurement Manual and Country Specific Guidelines.

Key Responsibilities

Procurement provisioning as per approved User needs.

• Receive approved Purchase Requisitions, review, accept and update the Tracker.

• Process RFQs/RFPs, ITT, etc in line with established guidelines and secure Head of Procurement approval before broadcasting.

• Handle the solicitation process for offers, and/or process confirmation notices where procurement is against a valid FWA, and participate in the evaluation and selection of responsive supplier(s).

• Prepare necessary documentation and records for pre-award sanctioning in line with applicable thresholds as per Procurement Guidelines in force.

• Process commitment documents (Purchase Orders or Contracts) accurately and in a timely manner.

• Populate the Procurement Tracker and keep it up to date.

• Communicate with Users/Requesters and update them on progress of their requests including issuance of commitment documents and expected delivery time/performance completion time.

• Collaborate with other departments, to understand their procurement needs and ensure timely fulfillment.

• Coordinate the receiving of Supplier performance confirmation/delivery receipts and invoices and liaise with User/Requestors to process payment requests.

• Submit Payment Requests to Finance and follow up to ensure timely payment and settlement of invoices as per terms of trade agreed to.

• Assist in conducting market research to ascertain current market prices for goods and services.Vendor management and relationships

• Participate in the identification, selection, due diligence and onboarding of suppliers and service providers.

• Participate in negotiations with suppliers to secure favorable terms, pricing, and delivery schedules.

• Communicate with vendors to address inquiries, resolve issues, and track order status.

• Coordinate with vendors to ensure timely deliveries and adherence to agreed-upon terms.Record keeping

• Maintain organized and up-to-date procurement records, including contracts, purchase orders, invoices, and supplier correspondence.

• Prepare reports and documentation as needed.

• Maintaining an updated Procurement tracker.

• Maintain vendor records and

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