Management Secretary

Mulonga Water Supply and Sanitation Company Limited, a provider of water and sanitation services in Chingola, Mufulira and Chililabombwe, is inviting applications from suitably qualified candidates for the position of Management Secretary.

Purpose of the Job

Provide secretarial and administrative support to a director or manager to ensure efficient operation of the office.

Main Accountabilities

• Type correspondence and documents accurately and submit them promptly for action.
• Maintain correspondence, documents and the superior’s appointment records.
• Receive telephone calls and record messages appropriately.
• Secure confidential and other documents from internal and external sources.
• Attend to visitors and clients and ensure queries are handled appropriately.
• Maintain office materials and stationery for the superior and departmental staff.
• Monitor stationery stock levels.
• Operate computers, photocopiers, scanners, binders, laminators and shredders.
• Process travel documents, make flight bookings and draw necessary allowances.
• Reconcile and ensure availability of petty cash.

Knowledge and Skill Requirements

• Five O-Level School Certificate.
• Diploma in Secretarial Services and/or Diploma in Management Studies.

Experience

• Minimum three years’ post-qualification experience in a similar role.
• Experience preparing and coordinating management meetings.
• Experience taking minutes and preparing action points.
• Ability to prepare, format and proofread reports, memoranda and correspondence.

Required Skills

• Document-control and records-management skills.

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