Executive Assistant to the Managing Director

Responsabilités

Reliance Technology Limited is looking to appoint a meticulous, professional, and dependable Personal Assistant to support the Managing Director. The ideal candidate will deliver high-level executive and administrative assistance, organize the Managing Director’s calendar, handle incoming and outgoing correspondence, ensure timely completion of delegated tasks, and perform official driving duties when necessary. KEY RESPONSIBILITIES

• Oversee the Managing Director’s schedule, ensuring all meetings and appointments are coordinated efficiently.

Présentation du poste

• Draft, edit, and format letters, reports, presentations, and other essential business correspondence.
• Handle incoming telephone calls, emails, and visitors by screening and directing them appropriately.
• Coordinate schedules, prepare meeting agendas, and document detailed minutes.
• Ensure timely completion of action items by tracking progress and coordinating follow-ups with designated personnel.
• Organize and manage all aspects of travel logistics, including flights, lodging, and ground transportation. Maintain secure and confidential filing systems for executive records.
• Provide support in preparing quotations, compiling tender documentation, and drafting business communications.
• Collaborate effectively with customers, suppliers, and other stakeholders professionally. When necessary, provide transportation and accompaniment for the Managing Director to meetings and official engagements. Execute official company errands and assignments with diligence and professionalism.

Additional responsibilities may be delegated by the Managing Director as needed. MINIMUM REQUIREMENTS

Expérience

• Candidates must possess a diploma or bachelor’s degree in Business Administration, Secretarial Studies, Office Management, Public Administration, or a closely related field. Experienced candidates should possess a minimum of two years in a role such as Personal Assistant, Executive Assistant, or Senior Administrative Assistant. A valid Zambian driver’s license is an essential requirement for this position.
• A valid and unrestricted driver’s license, along with a proven track record of safe and proficient driving, is required.
• Availability and willingness to perform official driving duties as required are essential.
• Demonstrates exceptional proficiency in both written and verbal English communication.
• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint, along with strong email management capabilities.

Demonstrates exceptional organizational prowess, strong communication skills, and a keen aptitude for effective time management. Demonstrates a high level of professionalism and integrity by maintaining strict confidentiality and exercising sound judgment when handling sensitive information. Maintains a professional appearance and demonstrates appropriate interpersonal conduct at all times.

• Demonstrates strong self-management skills, effectively prioritizes tasks, and consistently meets established deadlines. Professional Rewrite: Prior experience in drafting business correspondence, preparing quotations, or compiling tender documents will be considered advantageous.

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