Senior Supply Chain Procurement Specialist

Responsabilités

JOB PURPOSE (JUST A SUMMARY) The Procurement Officer will provide essential support to the bank in procurement operations, cost management, and related responsibilities. Collaborating closely with all departments and branches across MHB, this role will focus on driving cost-efficiency, ensuring the upkeep of assets, and strengthening the organization’s budgetary oversight. Candidates should demonstrate a deep familiarity with procurement methodologies, cost-control strategies, and the critical role of maintaining bank assets and equipment. The position requires meticulous attention to detail, strong organizational capabilities, and the ability to proactively navigate a dynamic, high-pressure workplace. The position seeks a professional capable of overseeing procurement and asset maintenance with a strong focus on cost efficiency, collaborating seamlessly with various departments to uphold operational excellence. Characterized by its dynamic pace, the role necessitates exceptional organizational acumen, financial expertise, and effective communication abilities. SUMMARY OF THE KEY DUTIES AND RESPONSIBILITIES Review and verify purchase requisitions for accuracy and completeness prior to forwarding them to the Senior Procurement Officer for further processing. Prepare Requests for Quotation (RFQ), Requests for Proposal (RFP), and Local Purchase Order (LPO) documentation for submission and authorization. Source quotations from pre-approved suppliers by adhering to the Bank’s established procurement protocols. Ensure follow-up communications with suppliers to verify the punctual delivery of goods and services. Coordinate the receipt of incoming shipments and verify that all deliveries align precisely with the corresponding purchase orders and specified requirements. Report any procurement issues or delays to the Senior Procurement Officer promptly for resolution.

• Oversee expenditures to ensure strict adherence to established budgets and cost-saving objectives. Conduct routine evaluations of procurement data to uncover potential avenues for cost savings and enhanced purchasing efficiency.
• Guarantee cost-effectiveness and optimal value in every procurement endeavor. Vendor & Supplier Management: Maintain a current and accurate database of certified suppliers to ensure efficient procurement processes.
• Cultivate and sustain robust partnerships with suppliers and vendors to secure advantageous pricing and guarantee punctual deliveries. Regular evaluations of supplier performance are conducted to verify adherence to established quality, service, and delivery benchmarks. Responsibilities include overseeing the receipt and verification of incoming goods to confirm compliance with specified quality and performance criteria.
• Support supplier prequalification and evaluation initiatives to ensure compliance with organizational standards. Procurement Documentation Ensure procurement records and filing systems are maintained with precision and thoroughness. Ensure all procurement documents are accurately completed and systematically organized in accordance with established filing protocols.
• Monitor the progress and current status of purchase requisitions and purchase orders diligently and systematically.
• Oversee the management and upkeep of procurement registers while ensuring procurement records are consistently updated. Budget Tracking & Reporting: Assist with preparing and refining departmental budgets specifically for procurement and maintenance initiatives.
• Monitor budget variances and produce detailed reports, offering strategic recommendations to address discrepancies as needed. Assist in compiling financial reports and cost control summaries, ensuring they are prepared accurately for management’s review and analysis. Health & Safety Compliance: Ensure that all bank-owned assets, including tools and vehicles, adhere to established safety regulations and are subjected to routine safety inspections.

Maintain seamless integration of maintenance tasks with ongoing operations while executing them with optimal efficiency. Collaboration & Communication: Collaborate effectively with diverse departments to identify specific operational requirements and streamline the acquisition of necessary materials and services. Assist in addressing and resolving any procurement-related disputes or challenges with promptness and professionalism. Compile regular procurement reports to be submitted for the Senior Procurement Officer’s review.

• Responsible for accurately documenting and updating records pertaining to outstanding purchase orders and supplier deliveries. Collect and organize procurement data to facilitate the preparation of management reports. Collaborate with Finance to ensure supplier invoices are processed and payments are followed up on in a timely manner. A: Required Qualifications A bachelor’s degree in Business Administration, Procurement, Finance, or an equivalent discipline is required.

Proven experience in procurement processes. Demonstrates a solid grasp of budgetary oversight and cost-reduction methodologies. B: Required Experience 1-2 years of relevant experience We seek candidates with a strong background in procurement, cost control, or administrative support, preferably within a high-paced setting such as the banking industry. C: Required Knowledge and Skills

• Demonstrates exceptional organizational abilities and a meticulous attention to detail. Demonstrates exceptional negotiation prowess alongside a talent for cultivating and maintaining robust supplier relationships. Demonstrated capability to analyze and resolve procurement and asset-related challenges with efficiency and precision. Skilled in utilizing the Microsoft Office Suite, including Excel, Word, and PowerPoint, as well as procurement software applications, with demonstrated proficiency. Demonstrated ability to effectively prioritize and organize workloads while consistently delivering results within specified timeframes. Exceptional verbal and written communication abilities are essential to collaborate effectively with colleagues across all organizational tiers and external partners. Demonstrates a proactive mindset in developing cost-efficient solutions and optimizing asset management strategies. KEY BEHAVIORS COMPETENCY NEEDED We seek a candidate who embodies a strong commitment to professional excellence, demonstrating integrity, accountability, and a proactive mindset in fulfilling their duties. The ideal individual will possess a clear sense of purpose, aligning personal values with organizational goals to drive meaningful contributions. Resilience, adaptability, and a collaborative spirit are essential, enabling effective teamwork and the ability to navigate challenges with determination. Ethical conduct and a dedication to continuous improvement will underpin their approach, ensuring sustained performance in meeting departmental and organizational objectives. Personal Attributes:

Formation / Diplômes

• High level of integrity and trustworthiness. Demonstrates exceptional adaptability and composure while thriving in fast-paced, high-energy work settings. Dedicated to attaining cost-reduction objectives while enhancing operational performance and streamlining processes for maximum efficiency. A collaborative professional who thrives in team environments, adept at fostering cross-departmental partnerships and maintaining polished vendor interactions. COMMUNICATION AND FUNCTIONAL RELATIONSHIP Maintain active communication with internal and external stakeholders to facilitate collaboration and project execution, ensuring alignment with organizational objectives. Engage with department heads, cross-functional teams, and external partners or clients as needed to gather or disseminate information, resolve issues, and support decision-making processes.
• All employees
• Branches
• Vendors We encourage you to spread the word by utilizing the sharing icons provided below. Please submit your CV and application through the company’s official website by using the provided link. Closing Date : 10th August, 2026. Exciting career opportunities await in Tanzania—seize the moment by signing up today to receive the latest job openings directly to your inbox.

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