Project Assistant

Job Announcement

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion, or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.

Catholic Relief Services (CRS) began working in Liberia in 1957, with a permanent Country Program Office opening in 1990, supporting relief and development operations in the country. CRS Liberia has proudly maintained a strong reputation and relationship with partners and the communities we serve in the country by implementing a multi-sector program portfolio. CRS’ relief and development work is accomplished through programs of emergency response, health, agriculture, education, livelihoods, peacebuilding, and WASH.

Job Summary: The Project Assistant will provide critical administrative, logistical, data management, and operational support to the LWEP Project team. The successful candidate will ensure seamless compliance with CRS standard operating procedures and policies to support timely planning and delivery of all project activities.

Title: Project Assistant

Location: Monrovia

Type of Role: Fixed-Term Contract

Reports to: Project Manager

Roles and Key Responsibilities:

Administrative and Project Support:

Maintain comprehensive project activity implementation tracking system. Manage the scheduling for key project activities and organize and support meetings, workshops, consultations, field visits, and other engagement events, including preparing agendas, invitations, meeting materials, and minutes. Assist in collecting, compiling, and organizing project data and information required for monitoring, reporting, and donor compliance. Support onboarding and coordination of newly hired project staff, consultants and visitors, including logistical and administrative arrangements.

Logistics:

Support in the development of Travel and Accommodation Requests (TAR) for team members and follow up on approval and hotel arrangements for field level travel. Maintain inventory records of LWEP assets, equipment, and supplies, ensuring proper tracking, utilization, and safeguarding. Organize and file records of Project related procurement, travel, inventory, and other operational documentation for audit and compliance purposes. Coordinate the distribution and movement of project materials, equipment, and supplies to field locations and project sites. Provide logistical support during project events and field missions to ensure smooth and efficient implementation of activities.

Payment Request Processing:

Timely initiate and raise all LWEP payment requests using CRS standard templates. Review payment requests to ensure completeness, accuracy, and compliance with CRS financial policies. Attach all supporting documentations to payment requests and submit to finance for processing. Follow up regularly with Finance and operations to ensure timely processing and disbursement of payments. Maintain proper filing systems to support project accountability, compliance, and reporting requirements. Communicate payment status updates to relevant project team members and stakeholders as needed.

Stakeholder Engagement:

Support the development and maintenance of positive working relationships with LWEP consortium partners, the Ministry of Gender and Social Protection and local authorities, community representatives, and other relevant actors. Facilitate communication and coordination between project teams and stakeholders to ensure timely sharing of information, feedback, and updates on project activities. Maintain stakeholder

[Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally]