Senior Finance Account Manager

For nearly eight decades, we have dedicated ourselves to empowering the most at-risk children to break free from poverty and thrive. Guided by our Christian values, we extend our support to children from all walks of life, even in the most hazardous environments. Join us in making a meaningful difference by becoming part of our global team of over 31,000 dedicated professionals serving in nearly 100 countries, where you can contribute to reshaping the life trajectories of vulnerable children for the better. Employee Contract Type: Local – Fixed Term Employee (Fixed Term) Job Description: MAJOR RESPONSIBILITIES Strengthen Internal Controls and enhance Compliance 15% Ensure adherence to all statutory regulations and facilitate the prompt filing of annual returns and estimates, including NSSF, PAYE, and WVT, among others. Conduct comprehensive tax health assessments and expedite remediation of any tax risks or exposures that are uncovered during the evaluation process. Evaluate and authorize financial transactions in accordance with established Levels of Authority. Coordinate both external and internal finance audits for the National office. Implement all audit recommendations pertinent to financial operations without exception.

• Update the NO finance Risk Register. Enforce adherence to the Enterprise Risk Management Framework to ensure organizational compliance across all operations. We enforce and uphold a strict zero-tolerance policy toward fraudulent activities throughout all operations. End Results Controls are implemented and strictly followed to mitigate operational risks within the office environment. Manage Disbursements and Cashflow for WVT 20%
• Process and remit payments to suppliers, staff, and partners in strict adherence to established policy guidelines and scheduled timelines. Ensure that all payment-related documentation is fully complete and accurate before processing any transactions. Prepare and submit monthly funding requisitions for the office promptly, ensuring they are approved by both the Finance Director and the Regional Office. The monthly cashflow forecast for West Virginia must be updated and submitted to the Finance Director for approval.
• Verify that monthly cash requests remain consistent with the forecast and the GT hedged amount,
• Maintain prompt replenishment and thorough reviews of petty cash funds. Conduct surprise audits of petty cash funds, ensuring accurate preparation, thorough review, and proper approval of petty cash count certificates by authorized personnel. We are responsible for ensuring that all cash and funds are accurately receipted and promptly deposited into the bank, with corresponding Deposit Vouchers generated for approval and filing. Additionally, we must record bank charges appropriately in the financial records. Oversee all cash and bank payments to vendors, as well as staff advances, ensuring full alignment with established internal control systems and predefined finance protocol benchmarks. Guarantee sufficient cash reserves are maintained to meet the NO target low benchmark.
• Ensure cash balances remain within Target Low parameters while effectively managing liquidity benchmarks. All banking operations are managed with precision and efficiency, ensuring seamless handling of all financial matters.
• Timely payment to our suppliers/vendors Mobile Money Disbursement Management: 15%

Verify that all supporting documentation transmitted from the field is complete and fully supports each Mobile Money payment. Ensure all invoices generated internally are dispatched to the Shared Services Centre prior to payment processing. Ensure all payments receive approval from authorized officers and are processed within the three-day policy window, encompassing both integrations and correct allocation. Conduct a monthly examination of the National Office Mobile Money reconciliation account to verify that the float accurately represents the balance available as of the balance sheet date. Ensure prompt disbursement of funds to beneficiaries and maintain accurate reconciliation records. The timeliness and quality of Overall Financial Reports consistently align with the minimum requirements set for partnership reporting standards, achieving a rating of 25%.

• Collaborate with field finance personnel to ensure accurate and prompt monthly financial reporting. Responsible for organizing the compilation of annual statutory financial statements in compliance with IPSA, IFRS (as applicable), NGO regulations, and World Vision partnership mandates. Provide support during external audits and ensure the prompt release of audited financial statements. Ensure Field Financial Reports are generated, reviewed, approved, and filed by the 15th day of the subsequent month. Review all WVT bank accounts’ reconciliations to confirm they are completed promptly each month, ensuring no outstanding checks or deposits in transit remain unresolved. Monthly, conduct a thorough reconciliation of project budgets against actual expenditures across all funding sources, ensuring accurate financial alignment and reporting. Ensure that monthly reconciliations of direct funding from donors and support offices are completed promptly and accurately. Ensure that budget joint ventures are recorded in a timely fashion and that all supplementary revenue commitments are promptly reflected in Sun Systems records. Review the monthly general ledger funding reconciliation in collaboration with the Global Center, verifying that no items remain outstanding for more than 60 days. Provide technical assistance to the finance team while maintaining the security and integrity of the WVT Subsystem database. Facilitate the provision of access to R2R and P2P systems for finance personnel as needed. Collaborate with the Financial Reporting Services Centre to establish account codes and configure their combinations.

Localisation

• Oversee the allocation of accounts among staff members.
• Maintain compliance with established benchmarks for provision metrics to ensure operational standards are upheld. A timely and accurate report is generated by the national office.
• Timely account validation and allocation performed. Balance Sheet Management: 15% Conduct thorough monthly reconciliations of balance sheet items and address any discrepancies to ensure accuracy and cleanliness.

Conduct timely vendor account reconciliations and pursue resolution of any discrepancies without delay. Responsible for ensuring the accurate and prompt monthly allocation of accounts across all balance sheet categories. Conduct aging analysis on balance sheet items and communicate findings to appropriate team members to facilitate corrective action. The current balance sheet account accurately reflects the office’s financial position. Demonstrate leadership to the Accounts team while fostering professional growth and enhancing team capabilities, accounting for approximately 10% of overall responsibilities. In collaboration with the Finance Director, develop a comprehensive capacity-building plan tailored to the needs of the finance team. The role involves collaborating closely with the Finance Director to enhance the financial literacy of non-finance staff, equipping them with the skills to comprehend and interpret financial statements, partnership policies, and procedural frameworks effectively. Assist the Finance Director with the implementation of global and local finance-related initiatives. Oversee the performance of team members reporting to this position. The incumbent will develop performance benchmarks for accounts staff and perform semi-annual and annual evaluations for direct reports to assess their contributions and professional growth. Draft and finalize a comprehensive succession plan for the department, ensuring alignment with strategic objectives, and submit it to the Finance Director for review and approval. Oversee leave management for all staff members within their team. Attend daily devotional gatherings to foster spiritual growth and development. Cultivate and sustain strong, collaborative relationships with Support Offices, donors, and other critical stakeholders to ensure alignment and mutual success. Carry out any additional tasks or responsibilities as instructed or delegated by the Finance and Support Services Director. A robust staffing capacity framework is established, complemented by a comprehensive succession planning strategy to ensure sustained organizational readiness and leadership continuity.

• 100% implementation of finance related initiatives. KNOWLEDGE/QUALIFICATIONS FOR THE ROLE Required Professional experience

Expérience

• MUST: Bachelor Degree of Accounts/finance, CPA(T), A Master’s degree in Finance or a related field is considered a valuable asset for this role. With a minimum of five years of professional experience within non-governmental organizations, preferably including roles in managerial capacities, the ideal candidate will bring a wealth of practical knowledge and leadership expertise to the position.
• Experience on Financial reports preparation,
• Collaborate closely with the audit team to identify, address, and resolve issues efficiently. Required Education, training, license, registration, and certification MUST: Bachelor Degree of Accounts/finance, CPA(T) A Master’s Degree in Finance or a related discipline is highly desirable. Preferred Knowledge and Qualifications Sun-Systems, Microsoft excel, word, power point presentation, Adaptability and proficiency are essential to effectively embrace modifications and facilitate their successful integration. Travel and/or Work Environment Requirement Limited travel is required for this primarily office-based role. The position is predominantly based at the company headquarters with minimal fieldwork obligations. Physical Requirements Physically capable individuals are essential for this role, given the demanding requirements for adaptability. Language Requirements English and Kiswahili KEY WORKING RELATIONSHIPS Contact (within WV or outside WV) Banking Reason for

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