Team Coordinator

Team Coordinator Full Time Posted on July 29, 2026

Localisation

Malawi, Mozambique, Zambia, Zimbabwe Expiry Date August 6, 2026 Company: Oxfam Please Share Overview

TEAM COORDINATOR

JOB DETAILS

LOCATION: Multiple location in SAF countries where one has the right to work (Malawi, Mozambique, Zambia, Zimbabwe) CONTRACT TYPE: Fixed term, 2 years JOB FAMILY: Program

ONE OXFAM GRADE: D ZONE: 1

DEPARTMENT:

GLOBAL PROGRAMMES

TEAM: SAF Regional Cluster SALARY: TBA by Reward Team

HOURS: (FTE)

This is a full -time equivalent role. Hours worked will depend on local law in the location where the incumbent is based

FLEXIBLE WORKING

Oxfam promotes flexible and hybrid working arrangements in line with organisational policy and operational requirements.

Autres informations

COMMITMENT TO DIVERSITY AND INCLUSION

Oxfam is committed to diversity, equity, inclusion, and feminist leadership. We actively encourage applications from individuals of diverse backgrounds, particularly those historically marginalised.

DEPARTMENT PURPOSE:

To lead and enable the delivery of Oxfam’s Global Strategy in Southern Africa by operating as a unified, regionally integrated team that drives systems change through partner-centred programming, strategic influencing, and knowledge-led practice. The department ensures an agile, digitally enabled and cost-efficient operating model that maximises impact, strengthens regional coherence, and positions Oxfam as a catalyst, convenor and trusted partner across the region.

TEAM PURPOSE :

We are part of a broader movement for justice in Southern Africa and work in solidarity with partners, allies, and the communities we serve. Our role is to enable locally led change by strengthening the capacity, voice and influence of local actors to shape the systems and institutions that govern power and resources. Through partnerships, convening spaces, and evidence-based influencing, we contribute to thought leadership and collective action on gender and social justice, accountable governance, and alternative economic systems. We prioritise impact, quality, legitimacy and solidarity, while fostering inclusive knowledge networks that challenge and transform development narratives and practice at local, regional and global levels.

JOB PURPOSE:

The Cluster Leadership Team (CLT) Coordinator provides senior strategic coordination, governance support, executive workflow management, and organisational effectiveness leadership for the Southern Africa (SAF) Cluster Leadership Team. The role is responsible for strengthening the strategic and operational effectiveness of the Cluster Director and Cluster Leadership Team by ensuring that leadership systems, governance processes, strategic planning cycles, decision-making structures, and cross-functional coordination mechanisms are highly organised, disciplined, and responsive to the evolving priorities of Oxfam’s regional operating model.

Formation / Diplômes

Operating under the Cluster Director, the role serves as the principal coordination and governance support function for the CLT, acting as the central point for leadership planning, documentation, accountability tracking, information management, internal coordination, and strategic process management. It ensures that leadership decisions are effectively prepared, communicated, implemented, monitored, and institutionalised. The role plays a critical enabling function within Oxfam’s regional transformation by strengthening internal coherence, reducing fragmentation, improving leadership discipline, and ensuring that strategic priorities translate into coordinated action across a highly matrixed, decentralised, and partner-led regional structure.

Operating without direct line management responsibility, the role requires high professional autonomy, exceptional organisational capability, systems thinking, executive coordination skills, and strong political and institutional awareness. Through strategic governance support, workflow discipline, leadership facilitation, and systems strengthening, the CLT Coordinator significantly enhances Oxfam’s leadership effectiveness, strategic coherence, institutional accountability, and regional organisational performance across Southern Africa. Context Southern Africa is experiencing a convergence of complex and interlinked crises. Persistent poverty and extreme inequality, among the highest globally, continue to shape the lives of millions, compounded by climate shocks, economic instability, shrinking civic space, and entrenched gender inequalities. While economies across the region show periods of growth, the benefits are not equitably distributed, leaving many communities increasingly vulnerable. At the same time, the region is undergoing rapid transformation. Climate-induced disasters such as droughts, floods, and cyclones are intensifying, humanitarian needs are rising, and urbanisation is reshaping patterns of poverty and exclusion. Youth populations are expanding rapidly, presenting both opportunities for change and risks of deepening inequality if economic inclusion is not achieved. In response, Oxfam in Southern Africa has undergone a significant organisational transformation; shifting from country-based programming to a unified regional model designed to increase impact, efficiency, and influence across the Southern African Development Community (SADC). This evolution reflects a broader commitment to localisation, feminist leadership, and working through strong partnerships to drive systemic change. The 2026–2030 Strategy builds on these lessons and marks a decisive shift toward locally led, partner-driven approaches , with Oxfam acting as a convenor, catalyst, and influencer rather than a direct implementer. It prioritises systems change over fragmented projects, focusing on climate and economic justice, gender justice, and humanitarian action, while strengthening regional advocacy and amplifying the voices of communities most affected by inequality. This strategic direction positions Oxfam as a regional actor working across borders to address the structural drivers of poverty and inequality, supporting resilient communities, accountable governance, and inclusive development pathways across Southern Africa.

JOB REPORTS TO

SAF Cluster Director

ROLES REPORTING TO THIS JOB

None (individual contributor role, with strong coordination influence)

BUDGET RESPONSIBILITY

GEOGRAPHICAL SCOPE

Regional – covering Malawi, Mozambique, Zambia, and Zimbabwe, with influence across SADC engagement spaces.

IMPACT

This role has: Improves team effectiveness and delivery quality Strengthens coordination across countries and functions Enhances accountability, visibility, and reporting Reduces operational inefficiencies and duplication

KEY STAKEHOLDERS

Cluster Leadership Team (CLT), Other Team Coordinators across the confederation, Programme, PQK, HR and Finance colleagues, and Partner focal points (as relevant)

KEY RESPONSIBILITIES

• 1. CLT Coordination, Strategic Workflow Management & Leadership Effectiveness (25%) The role ensures the smooth functioning, discipline, and strategic effectiveness of the Cluster Leadership Team. Coordinate CLT planning cycles, schedules, priorities, and leadership workflows. Manage leadership calendars, strategic processes, and decision pipelines. Strengthen cross-functional coordination across programmes, business support, and business development.. Ensure strategic priorities are translated into structured workflows. Support leadership alignment across multiple teams and countries. Track dependencies, bottlenecks, and strategic follow-through. Strengthen executive discipline and organisational responsiveness.
• 2. Governance Systems, Decision-Making Structures & Accountability Support (20%) The role strengthens governance systems by ensuring leadership decisions are structured, documented, and institutionalised. Prepare agendas, briefing packs, strategic papers, and governance documentation Support governance structures including CLT meetings, strategic reviews, leadership forums, and decision-making platforms Maintain decision logs, governance records, action trackers, and compliance documentation Ensure leadership decisions are clearly documented, effectively tracked, and timely implemented Promote accountability and institutional memory.
• 3. Executive Meeting Management, Leadership Facilitation & Strategic Engagement Support (15%) The role ensures leadership meetings are well-structured, high-quality, and outcome-focused. Coordinate preparation and logistics for CLT meetings, strategic planning sessions, regional forums, governance engagements Support structured facilitation and leadership readiness. Ensure meetings are efficient, strategic, well-informed, and action-oriented Track implementation of decisions and follow-up commitments. Strengthen leadership productivity and meeting quality. Support both internal and external leadership engagements.
• 4. Documentation, Reporting, Information Management & Institutional Memory (10%) The role strengthens leadership access to accurate, high-quality information. Consolidate, manage, and maintain leadership documentation, reports, strategic plans, governance records, and organisational updates Ensure documentation quality, accessibility, and consistency. Support preparation of internal reports, leadership dashboards, progress updates, and strategic summaries Strengthen institutional memory and organisational continuity. Promote knowledge discipline within leadership systems.
• 5. Internal Communication, Organisational Coordination & Cross-Cluster Alignment (10%) The role facilitates seamless communication across leadership and organisational systems. Support communication between CLT members, cluster teams, functional teams, governance actors Ensure clarity, consistency, and strategic alignment of internal messaging. Strengthen organisational coordination across dispersed regional structures. Reduce duplication, fragmentation, and communication bottlenecks. Support integrated leadership communication systems. Promote organisational coherence.

Présentation du poste

• 6. External Engagement Coordination & Leadership Representation Support (5%) The role supports strategic external leadership engagements. Coordinate logistics, materials, and documentation for external meetings, partner engagements, donor forums, and strategic alliances Support briefing preparation and follow-up. Strengthen external engagement discipline and accountability. Ensure strategic continuity across leadership engagements. Support Oxfam’s regional representation systems.
• 7. Strategic Planning, Monitoring & Organisational Priority Tracking (10%) The role supports leadership in maintaining strategic momentum. Support development, coordination, and monitoring of strategic plans, leadership priorities, transformation milestones, organisational commitments Track progress against strategic objectives. Identify implementation gaps and coordination challenges. Strengthen strategic planning discipline. Support leadership adaptability and organisational responsiveness. Ensure continuity between planning and execution.
• 8. Continuous Improvement, Governance Innovation & Systems Strengthening (5%) The role drives continuous improvement in leadership systems. Identify opportunities to strengthen governance systems, workflow management, coordination tools, and leadership processes Develop templates, systems, dashboards, and process innovations Promote efficiency, institutional learning, and adaptive governance. Strengthen future-fit leadership systems. Support long-term organisational transformation.

CORE DIMENSIONS

Senior strategic coordination and governance support role High influence across leadership, governance, and organisational systems Directly supports Cluster Director and CLT operational effectiveness Operates across a highly matrixed, decentralised, multi-country environment Focuses on enabling leadership performance, accountability, and strategic coherence Requires strong autonomy, institutional judgement, and executive coordination capability Critical to regional governance quality, leadership discipline, and organisational performance

PERSON SPECIFICATION

Most importantly, every individual in Oxfam needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here )

• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

Expérience

• 1. Be committed to our feminist principles , and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."
• 2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

EXPERIENCE, KNOWLEDGE & COMPETENCIES

ESSENTIAL

• Bachelor’s degree in one of the following fields, namely Human Resources, Business Administration, Project Management, Development Studies, Social Sciences or a related discipline. Progress towards a professional qualification in project management such as PRINCE2, PMP or equivalent is an asset.

• Minimum of 5 years progressive experience in (a) Project coordination or programme management, (b) Planning, monitoring, and reporting systems,Administrative or operational support in complex environments Strong organisational and planning skills Ability to manage multiple priorities and deadlines Excellent communication and interpersonal skills Experience working in multi-country or multi-stakeholder environments High attention to detail and problem-solving ability Ability to work independently and proactively Organizational Values

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.

• Self-Awareness-We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self- awareness enables us to moderate and self-regulate our behaviours to control and channel our impulses for good purposes

• Decisiveness - We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.

• Relationship Building- We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.

• Systems Thinking- We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organisational decisions and actions. Desirable Postgraduate qualification or certification in: (a) Project Management (e.g. PRINCE2, PMP or equivalent), (b) Organisational Development, and Development Studies or related field Training in Monitoring, Evaluation, Accountability and Learning (MEAL), Partnership management or localisation approaches, or facilitation, coordination, or team leadership desirable Experience in INGOs or partner-led development models Knowledge of Southern Africa regional context Experience working with localisation and decolonial approaches Portuguese language capability

SAFER RECRUITMENT

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare

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