Event Management Service for a Social Dialogue Workshops Erbil, Kurdistan Region of Iraq 6 and 18th August 2026 Background and Context:

Autres informations

More than 1.1 million Iraqis remain in protracted displacement, concentrated in the KRI and Ninawa. The Employment and Employability project has documented youth unemployment among some IDP groups at 49.6%, female refugee labour-force participation below 3% in Erbil and Duhok, and informality rates around 94% among young displaced men. The Iraqi Government's ongoing closure of IDP camps adds urgency: without a tripartite framework, people leaving camps risk moving into unprotected informal work with no recourse. The first social dialogue session will be based on the Policy Brief, “Refugees, IDPs and labour market Integration in Iraq and Kurdish Region of Iraq: Advancing Inclusion through Employment” that was commissioned by the GIZ supported project, “Promoting Employment and Employability among Refugees, Internally Displaced Persons (IDPs) and Host Communities focusing on Women, PWDs, and Youths in Northern Iraq. That alone gives the session a concrete, ready-to-sign output. The broader discussion on labour market access barriers and active labour market policies adds systemic value. In addition, a second social dialogue will be held to discuss labour migration. Iraq recently issued new regulations on the recruitment and employment of foreign workers, creating an urgent implementation challenge that is felt differently at the federal and KRI levels. Federal and KRI frameworks diverge on work permits, recruitment procedures and labour market access — a gap raised repeatedly in joint Federal MOLSA–KRI discussions. At the same time, migrant workers and refugees in the KRI face documented gaps in labour rights protection, access to justice and social security coverage. This session gives the Tripartite Committee its first major substantive policy discussion: one where all three parties have an immediate, practical interest and where their combined voice can directly influence how new regulations are implemented across both levels of government. Purpose for this Service: The purpose of the service is to support and facilitate holding TWO social dialogue to be held on two separate occasions and to discus on the following topics:

• 6 August-Social Dialogue-One: Economic Inclusion and Decent Work for Refugees and Displaced populations
• 18 August -Social Dialogue-two: Labour Migration Governance: Foreign Workers, Refugees and labour mobility Objective: The ILO seeks to contract an event management company to provide logistical services for two Social Dialogue workshops to be held in the first and third weeks of August 2026. The events will be held in Erbil as follows First Social Dialogue

Localisation

Event date from/to: 6th August 2026 Location: Erbil Second Social Dialogue Event date from/to: 18th August 2026 Location: Erbil Number of Participants: The table below specifies the exact days of participation for each combined validation and capacity-building workshop participants Activity Number of Participants Comments Erbil Duhok Sulaymaniyah ILO Total First Social Dialogue 7 3 3 4 17 1 day workshop held 6th August 2026 Second Social Dialogue 7 3 3 4 17 1 day workshop held 18th August 2026 Agenda of the First Social Dialogue event on 6th August 2026 (10:00 AM – 3:00 PM) and Second Social Dialogue event on 18th August 2026 (TBA) Logistics Requirement: A- First Social Dialogue workshop 6 August 2026

Description Ǫuant

ity Days Unit Price /USD Total Price /USD

• 1 Meeting room for up to (20) participants 6th August 2026 (Round table style) Data show Flip chart Drinking water Projector Type of the meeting room: Medium up to 30-50 It may be necessary to arrange a larger meeting room for group work. 1 room 1 day

Description Ǫuant

ity Days Unit Price /USD Total Price /USD Hotel Rating: Four stars hotel, and approved by UNDSS Description: The room should have bright/sufficient lightning. A few windows are allowed. The walls should be solid and straight to allow sticking posters, flipcharts, sickly notes and other pieces needed for the training. The hotel management should be in agreement with posters, flip charts, sticky notes and other pieces to be sticked to the walls with sticky tape. The conference should be equipped with the following equipment that need to be returned back to the provider once training done:

• 1. One Laptop
• 2. 3 Extension Cords
• 3. Rental of Slide clicker with extra batteries (to be used at the training)
• 4. Sound System: Speakers Mixers Loudspeakers Hanging wireless
• 5. Wireless mic (1) Table mic (20) One data show (to be used at the training)

• 2 Coffee Breaks – Continues

• (Rich 20 1 days

• 3 1 Lunch

• (Open buffet) 20 1 days

• 4 Accommodation is required in 4) stars hotel (in single rooms), First Social Dialogue (1st week of August) Check in: 5th August 2026 Check out: 6th August 2026 6 rooms 1 night

• 5 DSA amount for (6) participants for 1 night on 6th of August 6 partici pants 1 day USD 70.80 USD 424.80

• 6 Transportation for (13) participants

• 3 participants: Sulaymaniyah-Erbil-Sulaymaniyah

• 3 participants: Dohuk-Erbil-Dohuk

• 7 participants ERBIL-ERBIL 13 2 Ways for two trips USD 322 USD 322

• 7 Printing materials / Agenda C documents Black and white

• Agenda (20 Copies) and attendance list (2 PAGES) 2 L.S 1

Description Ǫuant

ity Days Unit Price /USD Total Price /USD

• 8 - Table tags for participating entities – designed in line with ILO Branding Guidelines 22 Copies Roll-up Standard good quality – 1 EA 2m X 0.9M- aluminum base) good quality – 1 EA Design to be shared by ILO 1 EA 1 Stationaries (tick what applies and specifies the quantities) Marker pens blue 21 EA Marker pens red 21 EA Marker pens green 21EA Marker pens black 21EA Branded Pens Design to be shared by ILO - 21EA Branded Notebook Design to be shared by ILO - 21EA Flipcharts 21EA 2 L.S 1 G Interpretation system with required equipment : Kurdish-Arabic-English Interpretation booth: Soundproof booth or there will be a distance between the booth and the participants to avoid noise Number of headsets Interpretation devices:22 EA Note: To be confirmed prior to the event date 1 1 day
• 10 Interpreters – Full day Kurdish-Arabic-English Note: To be confirmed prior to the event date 4 interpr eters 1 day A- Subtotal (USD) B- Second Social Dialogue workshop 18 August 2026

Description Ǫuant

ity Days Unit Price /USD Total Price /USD

• 1 Meeting room for up to (20) participants 18th August 2026 (Round table style) Data show Flip chart Drinking water Projector Type of the meeting room: Medium up to 30-50 It may be necessary to arrange a larger meeting room for group work. Hotel Rating: Four stars hotel, and approved by UNDSS Description: 1 1

Description Ǫuant

ity Days Unit Price /USD Total Price /USD The room should have bright/sufficient lightning. A few windows are allowed. The walls should be solid and straight to allow sticking posters, flipcharts, sickly notes and other pieces needed for the training. The hotel management should be in agreement with posters, flip charts, sticky notes and other pieces to be sticked to the walls with sticky tape. The conference should be equipped with the following equipment that need to be returned back to the provider once training done:

• 6. One Laptop
• 7. 3 Extension Cords
• 8. Rental of Slide clicker with extra batteries (to be used at the training)
• 9. Sound System: Speakers Mixers Loudspeakers Hanging wireless
• 10. Wireless mic (1) Table mic (20) One data show (to be used at the training)

• 2 Coffee Breaks – Continues

• (Normal) Rich Meal Box (one time coffee break) 20 1 days

• 3 1 Lunch

• (Open buffet) 20 1 days

• 4 Accommodation is required in 4) stars hotel (in single rooms), Second Social Dialogue Check in: 17th August 2026 Check out: 18th August 2026 6 rooms 1 night

• 5 DSA amount for (6) participants for 1 night on 18th of August 6 partici pants 2 days USD 70.80 USD 424.80

• 6 Transportation for (13) participants

• 3 participants: Sulaymaniyah-Erbil-Sulaymaniyah

• 3 participants: Dohuk-Erbil-Dohuk

• 7 participants ERBIL-ERBIL 13 2 Ways for two trips USD 322 USD 322

• 7 Printing materials / Agenda C documents Black and white

• Agenda (20 Copies) and attendance list (2 PAGES)

• Table tags for participating entities – designed in line with ILO Branding Guidelines 22 Copies 2 L.S 1 Roll-up Standard good quality – 1 EA 2m X 0.9M- aluminum base) good quality – 1 EA Design to be shared by ILO 1 EA 1

Description Ǫuant

ity Days Unit Price /USD Total Price /USD

• 8 Stationaries (tick what applies and specifies the quantities) Marker pens blue 21 EA Marker pens red 21 EA Marker pens green 21EA Marker pens black 21EA Branded Pens Design to be shared by ILO - 21EA Branded Notebook Design to be shared by ILO - 21EA Flipcharts 21EA 2 L.S 1 G Interpretation system with required equipment : Kurdish-Arabic-English Interpretation booth: Soundproof booth or there will be a distance between the booth and the participants to avoid noise Number of headsets Interpretation devices:22 EA Note: To be confirmed prior to the event date 1 1
• 10 Interpreters – Full day Kurdish-Arabic-English Note: To be confirmed prior to the event date 4 interpr eters 1 day B - Subtotal (USD) Total Amount A+B (USD) The detailed priced BOQ per above table breakdown and meeting room picture and details are needed to be provided to ILO. Conditions that must be met in the hall:
• 1. The halls should have enough space for sitting including registration table at the entrance per each day
• 2. The hall should have easy access to a minimum of 2 toilets
• 3. The hotel should have full considerations for disability access
• 4. The Hall should be sufficiently bright with good light and air conditions.
• 5. The hotel shall arrange for fully functional electronic and audio-visual equipment and workshop materials (such as banners and/ or flags and/or roll-ups, data shows, wireless microphones, audio systems, teleconference equipment, etc.)
• 6. Flipcharts with stands, whiteboard with paper, and markers
• 7. Meeting signage including company logo to guide your guests.
• 8. The hotel must be approved by UNDSS.
• 9. Room on ground floor or higher (not basement floor)
• 10. On specific occasions, disability accessible premises and technical arrangements might be requested
• 11. Free Wi-Fi internet connection in the training room and backup internet.
• 12. A minimum of 5 Universal Adapters.
• 13. Pens and notepads per participants The company will liaise and report to Gashaw Shareef, and Miran Bakragha at , Marina Ria
      Payment According to the ILO policy, the payments of services are performed 30 days after receipt of service. The payment schedule will consist of a single payment, issued after the completion of the service and upon receipt of the invoice and required documents from the supplier, in line with ILO's satisfaction with the service. Means of payment: the payment will be paid via wire transfer to the designated bank account of the supplier. Important Notes: The supplier will be billed to ILO based on the actual number of participants and service.

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