FY 2026/2027 Tender Pre-Qualification Bid Invitation

We cordially extend an invitation to submit bids for the pre-qualification process for Fiscal Year 2026/2027. We seek a seasoned procurement specialist to oversee sourcing and vendor negotiations for the upcoming fiscal year, as outlined under Procurement Reference MAY 890/WKS/SURPLUS/SRVCS/26-27/00001. The ideal candidate will ensure seamless acquisition of goods and services while maintaining cost efficiency and compliance with organizational policies. Key responsibilities include supplier evaluation, contract finalization, and continuous performance monitoring to align with strategic objectives. Competent firms and companies are invited to submit expressions of interest for pre-qualification to Maude District Local Government for the financial year 2026/2027. This pre-qualification process will be carried out in strict adherence to the Public Procurement and Disposal of Public Assets Act, 2003, and participation is open to all eligible bidders. LOT A: WORKS Rebuilding and assembling structural frameworks, foundations, walls, roofs, and other essential components to create functional buildings. Responsible for performing renovation and maintenance tasks to ensure the structural integrity and aesthetic appeal of buildings, including repairs, upgrades, and regular upkeep to maintain optimal functionality. Construct durable VIP pit latrines using reinforced concrete, ensuring structural integrity and compliance with sanitation standards. Install and assemble components, including slabs, walls, and ventilation systems, while adhering to project specifications and safety protocols. Collaborate with team members to complete construction efficiently, maintaining high-quality workmanship throughout the process. Prospecting for suitable borehole locations, overseeing the drilling process, and ensuring the proper installation of deep boreholes are critical responsibilities for this role. Rehabilitation of deep boreholes involves restoring or enhancing the structural integrity, functionality, and operational efficiency of vertical or deviated wells used for groundwater extraction, mineral exploration, or geothermal applications. This process typically includes cleaning, repairing, or replacing damaged casing, screens, or pumps, as well as addressing issues such as sediment buildup, corrosion, or mechanical failures that impede performance. Qualified candidates should possess expertise in geotechnical engineering, well construction, or related disciplines, along with hands-on experience in borehole repair techniques, diagnostic tools, and industry-standard equipment. Responsibilities include conducting thorough inspections, identifying defects, implementing corrective measures, and ensuring compliance with safety and regulatory standards throughout the rehabilitation process. LOT B comprises essential supplies for operational efficiency and project execution. Candidates must demonstrate expertise in managing procurement, inventory control, and distribution protocols to ensure seamless supply chain operations. Responsibilities include sourcing high-quality materials, negotiating favorable terms with vendors, and maintaining accurate records of stock levels. Additionally, the role requires adherence to budgetary constraints, compliance with procurement policies, and timely delivery of supplies to designated locations. Strong analytical skills and proficiency in inventory management software are essential to optimize resource allocation and minimize waste. We are responsible for furnishing schools with high-quality, durable educational furniture, ensuring that each piece meets the specific needs of students and teachers while adhering to safety and ergonomic standards. The role involves sourcing appropriate materials, managing inventory, and coordinating timely deliveries to educational institutions, often under tight deadlines. Strong attention to detail is required to select products that balance functionality, comfort, and cost-effectiveness, while also complying with procurement policies and budget constraints. Additionally, we must maintain clear communication with schools, vendors, and internal teams to address any issues or custom requests efficiently. We provide a comprehensive range of agricultural inputs tailored to meet the diverse needs of modern farming. Our offerings include high-quality seeds, fertilizers, pesticides, and irrigation systems, all designed to enhance crop productivity and sustainability. To qualify for this role, candidates must possess a degree in agriculture or a related field, along with a minimum of three years of hands-on experience in agricultural supply or distribution. Responsibilities involve sourcing, procuring, and managing inventory, as well as fostering strong relationships with suppliers and farmers to ensure timely delivery and customer satisfaction. Strong analytical and organizational skills are essential, as the role requires meticulous planning and efficient execution of supply chain operations. We ensure the timely provision of essential veterinary inputs, including medications, vaccines, and diagnostic tools, to support clinical operations and animal health initiatives. This role requires meticulous inventory management, adherence to regulatory standards, and close collaboration with procurement teams to maintain optimal stock levels. The candidate must possess a strong understanding of veterinary supply chains, procurement processes, and inventory control systems to mitigate shortages and ensure uninterrupted availability of critical supplies. Excellent organizational skills, attention to detail, and the ability to work under pressure are essential for success in this position. Source and deliver entomology-related materials, equipment, and supplies to meet project requirements, ensuring timely availability for field and laboratory operations. We ensure the procurement and delivery of high-quality office furniture to meet the evolving needs of the workspace. This role involves sourcing, selecting, and managing the acquisition of ergonomic desks, chairs, storage solutions, and collaborative workstations. Responsibilities include coordinating with vendors, negotiating contracts, and overseeing installations to guarantee seamless integration into existing office environments. We are seeking skilled professionals to design, supply, and install microscale irrigation systems. This role requires expertise in selecting appropriate irrigation components, such as drip lines, emitters, and control valves, tailored to specific agricultural or landscaping needs. Responsibilities include conducting site assessments to determine system requirements, ensuring precise installation for optimal water efficiency, and providing ongoing maintenance support. Candidates should possess technical proficiency in irrigation design software, a strong understanding of water conservation principles, and the ability to troubleshoot system performance issues. Previous experience in agricultural or horticultural settings is highly advantageous. Service technicians in Lot C are tasked with delivering exceptional customer service, completing work orders accurately and efficiently, and ensuring vehicle maintenance meets manufacturer standards. They conduct diagnostic testing, perform repairs on both mechanical and electrical systems, and maintain a clean, organized workspace. Collaboration with team members and adherence to safety protocols are essential, as is maintaining current knowledge of automotive advancements. A high school diploma or equivalent, valid driver’s license, and ASE certification are required, along with at least three years of hands-on experience in automotive repair. We are seeking to employ a low-bed trailer, also known as a cowboy trailer, for the transportation of heavy road equipment. Candidates must meet all necessary regulatory and safety standards for road transport. The successful applicant will be responsible for ensuring timely and secure delivery of equipment to designated sites while maintaining compliance with all applicable transportation laws. We deliver comprehensive legal services to meet the diverse needs of our clients, ensuring compliance with all applicable laws and regulations while providing strategic counsel and representation. Our role encompasses drafting, reviewing, and negotiating legal documents, as well as offering expert advice on complex legal matters to support informed decision-making. Additionally, we manage litigation processes, represent clients in negotiations, and advocate on their behalf in court proceedings when necessary. Strong analytical skills, meticulous attention to detail, and the ability to communicate complex legal concepts clearly are essential to excel in this position. Frame D encompasses the comprehensive framework agreements, ensuring robust contract management and adherence to strategic procurement guidelines across all designated projects. This role is responsible for overseeing the drafting, negotiation, and execution of high-value contracts, maintaining compliance with legal and corporate standards, and fostering strong vendor relationships to optimize service delivery and mitigate risk. The position demands extensive experience in contract administration, a deep understanding of procurement regulations, and the ability to collaborate effectively with cross-functional teams, including legal, finance, and project management, to align contractual terms with business objectives. Responsibilities include performing repairs, maintenance, and servicing on motor vehicles, graders, motorcycles, boats, and generators to ensure optimal functionality and longevity. We ensure the provision of high-quality cutters to meet production demands, adhering to specified standards and delivery schedules. This role requires familiarity with cutter specifications, material compatibility, and sourcing best practices to maintain operational efficiency. Responsibilities include evaluating supplier performance, negotiating contracts, and managing inventory levels to prevent shortages while optimizing costs. Strong analytical skills and attention to detail are essential to assess quality, pricing, and lead times. Collaboration with engineering and production teams is necessary to align cutter requirements with project needs.

• Procurement and delivery of high-quality materials essential for road construction projects.
• Responsible for the procurement, management, and delivery of fuel, oil, and lubricants to ensure operational efficiency and reliability.
• Responsible for procuring and managing the provision of essential office supplies, including paper, pens, folders, and other stationery items. We provide a comprehensive range of printed stationery supplies to meet your organizational needs.
• Responsible for providing computers and printers to meet operational demands. We ensure the timely provision of essential computer consumables to maintain seamless operations across all departments. This role requires meticulous inventory management, proactive forecasting of supply needs, and adherence to budgetary constraints while prioritizing cost-efficiency. Responsibilities include sourcing high-quality products, coordinating with vendors, and maintaining accurate records of stock levels and expenditures. Strong organizational skills, attention to detail, and the ability to meet procurement deadlines are essential for success in this position. Responsibilities include performing repairs and ensuring regular maintenance for computers and photocopiers. Tasks involve diagnosing technical issues, conducting necessary repairs, and performing routine upkeep to maintain optimal functionality of the equipment. Responsible for procuring and maintaining adequate food and beverage supplies to ensure smooth operations and meet guest or client demands efficiently. We offer a comprehensive selection of diverse office equipment to meet all operational needs. Our inventory includes a wide range of high-quality products essential for maintaining efficient workplace functionality. Compound cleaning involves the application of specialized abrasive agents to remove surface imperfections, oxidation, or coatings from various materials such as metals, plastics, or composites. This process requires proficiency in operating precision equipment, including rotary and orbital sanders, as well as adherence to strict safety protocols to prevent contamination or damage to the workpiece. Operators must possess a keen attention to detail, the ability to interpret technical specifications, and experience working with diverse substrates. Additionally, they should be familiar with industry-standard compounds, finishing techniques, and quality inspection procedures to ensure consistent, high-quality results. F: Revenue Collection Centers are responsible for the accurate and timely processing of all financial transactions, ensuring strict adherence to established accounting protocols and regulatory standards. These centers handle the receipt, recording, and reconciliation of payments from various sources, including taxes, fees, and other revenue streams. Staff must maintain meticulous documentation, resolve discrepancies promptly, and provide clear, professional communication to stakeholders regarding payment statuses and financial obligations. Proficiency in accounting software, strong numerical aptitude, and a commitment to compliance with financial regulations are essential requirements for roles within this function. Additionally, effective problem-solving skills and the ability to work under pressure are critical to managing high-volume transaction periods efficiently. A comprehensive list of revenue collection centers along with their corresponding reserve prices is available for review on the procurement notice board. The tender is governed by specific terms and conditions that outline the procedural, legal, and operational framework for participation. These guidelines establish eligibility criteria for bidders, detail the submission process, and specify compliance requirements to ensure fairness and transparency. Additionally, they delineate the evaluation criteria, timelines, and any financial or contractual obligations that must be adhered to by all parties involved. The document also addresses potential contingencies, dispute resolution mechanisms, and termination clauses to provide clarity and mitigate risks throughout the tendering process. Applicants must submit a nonrefundable processing fee, with the amount varying by category as follows: LOT A, B, C, D, E, and F require a payment of 100,000. Applicants must coordinate with the District cashier to obtain PRNs via IRAS for the non-refundable fee payment and then proceed to the Procurement and Disposal Unit to collect the bid document. Applicants must submit a current and valid trading license as part of their application. Each item must be bid on individually, accompanied by its own separate general receipt. Applications should be submitted in sealed envelopes, with the subject line clearly indicated, addressed to the Head of the Procurement and Disposal Unit, Maude District Local Government, P.O. Box 1317, Maude. Submission of bids must be completed no later than July 29, 2026, after which the bid opening will occur at 12:00 PM in the District Council Hall, with attendance open to all bidders or their authorized representatives. The procurement schedule, which is subject to adjustments, is outlined as follows: Activity Date A Bid Notice has been formally released, inviting qualified vendors to submit their proposals for consideration. This document outlines the project’s scope, technical specifications, and evaluation criteria to ensure a transparent and competitive procurement process. Interested parties are required to adhere to the submission deadlines and provide all requested documentation to demonstrate compliance with the outlined requirements. 9th / 7/26 The deadline for submitting bids is strictly enforced, and all proposals must be received by the specified closing date to be considered valid. 29th / 7/26 The assessment procedure involves a thorough review of your qualifications, skills, and experience through multiple stages, including initial screening, technical assessments, and final interviews. Candidates will be evaluated based on their alignment with the role’s core competencies, such as problem-solving abilities, communication proficiency, and relevant industry expertise. Successful applicants will demonstrate a strong capacity to meet the outlined responsibilities, which include analyzing data, collaborating with cross-functional teams, and delivering measurable results within specified timelines. The selection committee prioritizes candidates who exhibit adaptability, innovation, and a commitment to professional growth. 2 weeks The successful bidder must publicly announce the selection of the highest-rated offer through appropriate channels. This notification serves to inform all participants of the outcome while ensuring transparency in the procurement process. The announcement must include essential details regarding the evaluation criteria and the rationale behind the decision, thereby upholding fairness and accountability in the selection process. 14th / 8/26 The organization shall finalize the contract through the official award and execution process, ensuring all parties adhere to the established terms and conditions before signing. 31st / 8/26

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