Office Assistant

Job Description

JOB DESCRIPTION

JOB TITLE

Office Assistant

Localisation

Freetown, Sierra Leone

REPORTING AND MANAGEMENT

Reports to the Senior Operations Officer and works closely with all staff, service providers, maintenance personnel and visitors.

JOB SUMMARY

Formation / Diplômes

This role sits within the forthcoming Leaders in Teaching (LiT) Sierra Leone programme, a Government of Sierra Leone initiative to be implemented by Lɛ Wi Lan (LWL), in partnership with Transforming Teaching, Education and Learning (T-TEL) and other partners, with funding support from the Mastercard Foundation. LWL is a Sierra Leonean-led organisation committed to advancing education transformation nationally. Its vision is transformed education for development in Sierra Leone, and its mission is to provide educational technical assistance in close partnership with government to promote quality education and inclusive growth. The Office Assistant is responsible for ensuring a clean, safe and functional office environment. The role leads on office utilities, office health and safety, office cleaning and maintenance, generator management, and the execution of office errands. The post-holder ensures that office facilities, supplies and utilities are well maintained to support efficient operations.

ESSENTIAL JOB

RESPONSIBILITIES (Will include but not be limited to)

• 1. Office Utilities and Facilities Management
• Monitor electricity, water supply, and other office utilities.
• Report and follow up on utility faults and maintenance needs.
• Support maintenance of office furniture, equipment and facilities.
• 2. Office Health and Safety
• Support implementation of workplace health and safety standards.
• Conduct routine checks to identify and report hazards.
• Ensure fire extinguishers, first aid kits and emergency exits remain accessible and functional.
• 3. Office Cleaning and Maintenance
• Lead and coordinate office cleaning activities.
• Ensure workspaces, meeting rooms, kitchens, washrooms and common areas are kept clean and orderly.
• Monitor cleaning supplies and ensure timely replenishment.
• 4. Generator Management
• Operate and monitor the office generator in accordance with organisational procedures.

Profil recherché

• Maintain generator operation logs and report servicing requirements.
• Monitor fuel levels and support fuel replenishment arrangements.
• 5. Office Errands and Administrative Support
• Receive and distribute mail, parcels and correspondence.
• Support meeting preparations and other administrative tasks as assigned.

Responsabilités

• Undertake any other reasonable duties assigned by the Senior Operations Officer.

CANDIDATE

SPECIFICATION

• Ability to read, write and comprehend in English and Krio.

Expérience

• Previous experience in office support, cleaning, facilities management or a similar role is an advantage.

Compétences requises

• Good communication and interpersonal skills.
• Strong sense of responsibility, honesty and reliability.
• Ability to follow instructions and work independently.
• Basic record-keeping and organisational skills.

POSITIONS

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