PERSONAL ASSISTANT

The Personal Assistant (PA) will provide high-level administrative and operational support to the Office of the Executive Chairperson. This role involves managing meeting schedules,

📌 correspondence required by the Executive Chairperson and attending to the day-to-day tasks to ensure the efficient operation of the Executive’s Office. The PA is responsible for coordinating activities, and acting as a gatekeeper to streamline workflow, while maintaining confidentiality and professionalism in all interactions. The PA must be detail-oriented with excellent communication skills and have the ability to work independently in a fast-paced environment.

📌 KEY PERFORMANCE INDICATORS

» Manage and organise the Executive Chairperson’s daily calendar, including scheduling meetings and appointments. Prioritise and resolve scheduling conflicts as necessary. » Screen and direct phone calls, emails, and other correspondence which requires the Executive Chairperson ‘s attention. » Prepare and draft communication, memos, and reports. » Respond to enquiries and messages on behalf of the Executive Chairperson. » Arrange all company related meetings, conferences, and events, including logistics, agendas, and materials. » Take meeting minutes and track action items. Ensure timeous follow-up on deliverables and matters arising. » Coordinate travel itineraries, including flight bookings, accommodation, and transportation. Prepare travel documents and ensure all logistics are organised. » Maintain and organise files, records, and documentation for the Executive Chairperson. » Assist with personal and professional tasks, including errands, personal appointments, and project support as and when required. » Handle confidential information with the utmost discretion and maintain privacy regarding personal and business matters. » Provide general administrative support, such as organising office supplies, preparing reports, and handling special projects as directed by the Executive Chairperson. » Serve as a liaison between the Executive Chairperson and internal/external stakeholders, ensuring positive and professional interactions. » Regularly brief the Executive Chairperson on matters which requires personal attention.

📌 EXPERIENCE AND KNOWLEDGE

📌 » Up to 5 years of proven experience in an administrative role, preferably in a non-profit environment.

📌 » Strong Organisational, time-management, and multitasking skills.

» Excellent written and verbal communication abilities. » Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.

📌 » Strong interpersonal skills and the ability to work well in a team environment and with people across various backgrounds.

» A passion for the organisation’s mission and commitment to making a positive social impact.

📌 QUALIFICATIONS AND REQUIREMENTS

» A Diploma in Business Administration or Secretarial Administration. » A Business Administration Degree will be an added advantage. » A valid driver’s licence