Procurement Specialist | Job in Rwanda

Responsabilités

Procurement Specialist 1. About Ecofleet Solutions Ltd. Ecofleet Solutions Ltd is a government-owned company mandated to transform and modernize public transport service delivery in the City of Kigali. Its mission is to enhance efficiency, reliability, and accessibility of the transport system through data-driven planning, route optimization, fleet management, and close coordination with stakeholders. By setting and enforcing service standards, Ecofleet ensures that Kigali’s growing population has access to safe, reliable, and commuter-friendly transport services. The company plays a strategic role in managing the city’s bus fleet, including planning renewals to maintain a modern and efficient system, while embracing green mobility solutions such as electric buses to align with Rwanda’s climate goals. Technology underpins Ecofleet’s operations through intelligent transport systems (ITS), GPS tracking, digital performance dashboards, and automated inspections that improve transparency and responsiveness. In addition, Ecofleet oversees shared transport infrastructure—depots, terminals, and bus stops—and manages a unified digital fare collection system that promotes cashless payments, standardizes fares, and ensures accountability. Together, these efforts position Ecofleet as a central driver of Kigali’s sustainable, smart, and integrated public transport future. 2. Purpose for Recruiting Ecofleet Solutions Ltd is seeking competent, self-motivated, and results-oriented individuals to join its team across various departments and roles. A skilled and solution-driven workforce is essential to supporting Ecofleet’s vision of delivering efficient, reliable, and commuter-friendly public transport services in Kigali. By fostering talent that aligns with innovation, operational excellence, and sustainability, Ecofleet ensures its services remain responsive, resilient, and future-ready. 3. Required Staff Job Title: PROCUREMENT SPECIALIST (1) Reports to: Chief Executive Officer (CEO) Department : Executive Location: Kigali, Rwanda Job Type: Full-time 1. Role Summary The Procurement Specialist ensures that all procurement and contracting activities are carried out in line with Rwanda’s public procurement regulations, institutional policies, and international best practices, while promoting transparency, efficiency, and value for money. 2. Key Responsibilities Advises the CEO on procurement and contracting matters in accordance with Rwanda’s public procurement laws and institutional guidelines. Coordinates and responds to procurement-related queries promptly and professionally, providing guidance on legal, regulatory, and technical aspects. Reviews and provides recommendations before procurement-related decisions are approved internally or externally. Develops and updates annual and quarterly procurement plans in line with the institution’s Annual Procurement Plan (APP) and ensures timely implementation. Provides timely updates to management on the status of ongoing procurements, highlighting potential delays and proposing solutions. Contributes to knowledge sharing by documenting lessons learned, maintaining procurement records, and advising stakeholders on procurement issues. 3.  Tasks Ensures effective and efficient operation of the procurement and logistics unit in compliance with Rwanda’s procurement regulations and institutional procedures. Contributes to the achievement of annual procurement and service delivery targets. Provides regular reports and updates on procurement planning, processes, and contract management. Handles procurement requests for works, goods, and services in compliance with public procurement procedures (including tenders, requests for quotations, and framework agreements). Manages contracts for local service providers, consultants, and suppliers, ensuring compliance with legal and contractual obligations. Maintains professional and collaborative relationships within the unit, with projects, and with external stakeholders. 4. Monitoring the Market Situation Regularly updates management on market trends, price changes, supplier performance, and availability of goods and services in Rwanda and internationally. 5. Other Duties/Additional Tasks Performs other procurement-related duties as assigned by management. 6. Required Qualifications, Competencies, and Experience Qualifications Bachelor’s Degree in Procurement, Law, Business Administration, or a related field. Professional Experience At least 6 years of relevant professional experience in procurement and contract management, preferably within government institutions, development projects, or international organizations. Other Knowledge, Skills, and Competencies In-depth knowledge of Rwanda’s procurement laws, regulations, and procedures. Strong expertise in contracting, purchasing, and supply chain management. Excellent working knowledge of IT tools and procurement-related platforms (e.g., Umucyo e-Procurement System, MS Office). Proficiency in English (oral and written); knowledge of French or Kinyarwanda is an asset. Strong communication, negotiation, and organizational skills, with high ethical standards and integrity. Ability to work under pressure, meet tight deadlines, and produce high-quality results. Strong analytical and problem-solving skills, with attention to detail. Commitment to continuous learning and capacity building in line with evolving procurement practices.

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