Logistics Associate ( Contracting)

The Logistics Associate (Contracting) at WFP will be responsible for managing logistics contracts, ensuring compliance with policies, and engaging with stakeholders. The role involves monitoring service providers' performance, compiling reports, and providing administrative support. Candidates will participate in logistics assessments and support contingency planning. This position offers an opportunity to work in a diverse and inclusive environment dedicated to humanitarian assistance.

MAIN ACCOUNTABILITIES/RESPONSIBILITIES:

1. Contract Management and Compliance: Participate in drafting, reviewing, and managing logistics contracts with service providers. Support the contractualization process, including preparing Requests for Quotations (RfQs), organizing LCC meetings, and updating contracts in the system (Transporter Agreement). Monitor contracts (renewals, amendments, extensions) for logistics and transport services. Assist client countries in planning and managing contractual aspects, including needs identification and budget estimation. Ensure compliance with WFP policies and local regulations, applying principles of fairness, transparency, and competitiveness.
2. Market and Stakeholder Engagement: Monitor the national and regional context to anticipate external factors influencing contractualization. Maintain in-depth knowledge of the regulatory framework affecting the logistics sector. Regularly interact with port, customs, and railway authorities, professional unions, the private sector, and humanitarian partners. Contribute to market information gathering and evaluation of logistics service providers to support pre-selection.
3. Performance Monitoring and Reporting: Compile and present reports on logistics activities, performance indicators, and contract status. Participate in developing performance improvement plans for service providers. Update the database of service providers and their evaluation reports. Collect and analyze operational data, contribute to reports (Risk Committee, SPRs, financial closure, physical inventory, etc.), and ensure accuracy of information in corporate systems.
4. Administrative and Operational Support: Provide administrative support to the Logistics Officer: meeting planning, calendar management, travel arrangements. Ensure proper interpretation of normative guidelines by operational teams and seek advice from HQ (RO/FSU) when needed. Respond to technical and support requests following standard procedures. Contribute to the preparation, monitoring, and revision of the logistics budget. Collaborate with internal and external stakeholders for effective operations management. Maintain a structured filing system for quick document retrieval.
5. Contingency Preparedness and Planning: Participate in the Logistics Market Assessment and Logistics Capacity Assessment. Support logistics preparedness exercises and contingency planning.

Candidate Requirements:

• Secondary school education
• University degree in logistics, economics, international trade, commercial law, or business administration
• Experience in monitoring service providers' performance
• Experience in preparing contractual documents
• Experience in providing technical support for corporate systems
• Fluency in French
• Intermediate or advanced knowledge of English
• Strong organizational and problem-solving skills
• Clear communication and interpersonal skills