STC – Facilities Management The World Bank Group | IBRD

TERMS OF REFERENCE STC – Facilities Management The World Bank Group | IBRD Cameroun | Central African Republic | Republic of Congo | Gabon | Equatorial Guinea Background The GCS International Facilities, GCSIF, seeks a short-term Consultant to provide support to the AWC C1 Country Management Unit. The Consultant will be based at the Yaoundé, Cameroun office, will directly report to GCSIF Senior Program Manager, Global Corporate Solutions, and will be a key member of the GCSF1 team. The position responsibilities include management and oversight of operations and maintenance of the buildings in the portfolio, including, but not limited to, housekeeping, repairs & maintenance, electrical and mechanical engineering systems, relocation & churn, and landscaping. Changes or additions to this assignment can be implemented during the initial term or occasional extensions Duties and Responsibilities • Manage both in house and outsourced technical, maintenance and cleaning contracted vendors, which will provide and coordinate all facilities requirements of the building, including housekeeping, landscape maintenance, Bank-owned equipment repair, as well as power, water and waste management. • Ensure all Bank-owned building infrastructure equipment is maintained per the recommended Planned Preventative Maintenance (PPM) schedules detailed in GCSIR’s International Facilities Manual, and in accordance with manufacturers’ recommendations for all Bank-owned and installed equipment. This includes, for example, UPSs, HVAC systems, elevators, generators, electrical, voltage stabilizers, plumbing, fire detection/alarm/suppression systems, security and access control equipment. • Report all readings and other monthly data on a shared drive for oversight and recommendations by the GCSIF Senior Program Manager, and for inclusion in the Annual Facilities Management Report. • Manage and deliver on the WBG Sustainability reporting program. • Develop technical and statement of work specifications for contracted building and equipment maintenance services and participate in the evaluation and selection of bidders, e.g. responding to the bidder’s questions on Requests for information, Requests for Proposal, or other contract bidding processes as needed. • Work closely with the Real Estate Portfolio Lead to report on monthly expenses, variances (budget vs. actuals). As required, attend and report at office management meetings. • Schedule and oversee contracted vendors in the coordination of multiple engineering operations, inspections, and preventative maintenance and fire/life safety programs. Inform and ensure security coverage in the compound and building areas scheduled for weekend work. Check on weekend work as needed. • Review all contractor invoices and recommend payment. Submit accruals to accounting for delivered but unpaid works. • Develop annual building management budget estimates with the Senior Real Estate Portfolio Lead. • Oversee the Helpdesk function for reporting and tracking facilities-related user needs and resolution of reported problems. • Coordinate required building management works and purchases under $50,000 using Corporate Procurement guidelines. • Develop and coordinate procurement of equipment and services contracts valued at above $50,000 with the Senior Real Estate Portfolio Lead and designated Corporate Procurement Officer • Coordinate and closely collaborate with Real Estate Portfolio Lead and Corporate Procurement to ensure compliance with the Bank’s procurement standards for larger facilities purchases and contracts. • Manage an asset replacement program for furniture, equipment and fixtures; conduct the