Administrative Assistant

Responsabilités

Administrative Assistant Full Time Lusaka, Zambia Posted 1 week ago National Institute of Public Administration OFFICE OF THE PRESIDENT National Institute of Public Administration VACANCY ANNOUNCEMENT Position Title: Administrative Assistant-Office of the Executive Director Duty Station: NIPA Main Campus, Lusaka, Zambia Reports To: The Executive Director Contract Type: Permanent and Pensionable (subject to satisfactory probationary period) Closing Date: 22 May 2020 ABOUT NIPA The National Institute of Public Administration (NIPA) is Zambia’s premier Management Development Institution, operating under the Office of the President Established under NIPA Act No. 15 of 1998 and recognized under Gazette Notice No. 732 of 2023 as one of ten public higher learning institutions in Zambia, the Institute delivers programmes in public administration, management, and leadership, and is mandated to provide mandatory public service training and certification. NIPA operates five (5) campuses nationally and serves over 8,000 learners. Guided by its four (4) operational areas namely (1) mandatory public service training and certification; (2) academic education; (3) research, consultancy, collaborations and development, and (4) commercialization of business entities, NIPA is at the forefront of strengthening governance and human capital development. JOB PURPOSE To provide high-level administrative, coordination, and executive support to the Office of the Executive Director and Central Administration, ensuring efficient operations, effective stakeholder communication sound records management, and the timely execution of institutional priorities and decisions. KEY RESPONSIBILITIES Provide confidential, high-level administrative and secretarial support to the Executive Director, including dairy management, correspondence, and travel coordination. Draft, review, and manage executive correspondence, reports, memoranda, Board papers, and official documents to the highest professional standard. Coordinate and service meetings of the Executive Director’s Office, including preparation of agendas, compilation of meeting packs, recording of minutes, and follow-up on action items and decisions. Maintain an efficient filing, records management, and document retrieval system for the Executive Director’s Office, ensuring confidentiality and compliance with institutional policies Support human resource-related administrative functions, including recruitment documentation. maintenance of staff records, and preparation of performance reports. Prepare and consolidate periodic reports (monthly, quarterly, and annual) for the Executive Director’s review and onward submission Serve as the first point of

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