Human Resources Assistant

Human Resources Assistant | FAO - Food and Agriculture Organization of the United Nations

Human Resources Assistant

FAO - Food and Agriculture Organization of the United Nations Budapest National GS-5, General Service - No need for Higher Education - Locally recruited position level Speaks Chinese, Arabic, English, French, Russian, Spanish

Application deadline: March 23, 2026

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Summary by Impactpool

The Human Resources Assistant at FAO coordinates and performs a full range of human resources support functions, ensuring quality and consistency in data and processes. This role involves managing personnel actions, analyzing complex HR requests, and providing guidance to staff. The incumbent will also maintain confidential personnel records and assist in training materials preparation. The position is based in the FAO Shared Services Centre in Budapest, Hungary.

Candidate Requirements:

Secondary School Education

Four years of relevant HR experience

Working knowledge of English

Very good knowledge of MS Office applications

Knowledge of human resources activities and transactions

Knowledge of ERP systems

CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT : IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture

• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply

• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values

• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including e, , abuse of authority and discrimination 　　

• All selected candidates will undergo rigorous reference and background checks

• All applications will be treated with the strictest confidentiality

• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization. FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations. The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production , better nutrition , a better environment, and a better life , leaving no one behind. Organizational Setting The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind. FAO's commitment to environmental sustainability is integral to our strategic objectives and operations. The Shared Services Centre (SSC) recommends and administers process management and procedures that need to be executed effectively; ensures the management of quality assurance activities associated with the transactional processes and implementation of service delivery; continuously improves the satisfaction of its customers, internal or external, while pursuing a continuous improvement agenda that will drive up service excellence while driving down the costs of service delivery through process standardization, process automation and self-service capabilities. This position is located in the FAO Shared Services Centre (SSC) in Budapest, Hungary. Main Purpose The Human Resources Assistant coordinates and performs the full range of human resources support functions. He/she ensures quality, transparency and consistency of data and processes within his/her area of responsibility and contributes to the smooth functioning of human resources operations. Supervision Received/Exercised The Human Resources Assistant reports to a professional staff and receives guidance from a Human Resources Associate.

The incumbent operates independently and takes decisions on work priorities, exercises the initiative for dealing with cases without precedents and finds solutions to problems after discussion with senior staff. Supervision received is focused on the quality of work output, in particular the meeting of timelines and the quality of advice given to clients. The incumbent provides guidance and advice to other human resources support staff. Working Relationships The Human Resources Assistant works closely with colleagues in the HR team and with managers and staff in client's offices, providing and coordinating experienced human resources support. Key Functions/Results

• Coordinate support services related to the employment and service of staff and mobile workforce; initiate a range of personnel actions such as appointments, extensions, transfers, etc.

• Analyse and process a variety of complex human resources requests related to entitlements and benefits.

• Support the briefing and de-briefing of staff, provide information as to staff entitlements and specificities of contracts.

• Communicate with applicants and prepare offers/terms of employment.

• Collect and research background information; draft correspondence, reports and statistics related to all human resources functions as appropriate.

• Review, maintain and update confidential personnel information, records and files; ensure completeness and accuracy of records.

• Investigate and resolve payment inquiries in collaboration with finance staff; prepare payment instructions.

• Train and provide guidance to other human resources support staff in the work unit.

• Participate in the preparation of training materials and delivery of training to administrative staff in the Organization.

• Perform other duties as required. Impact Of Work The incumbent's work directly impacts on the smooth operations and the quality of overall output of the work unit. He/she plays a crucial role in the provision of human resources support services for successful achievement of the organizational unit's mandate.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements Education: Secondary School Education. Experience: Four years of relevant experience in administrative and human resources support work. Languages: Working knowledge (proficiency - level C) of English. IT Skills: Very good knowledge of the MS Office applications, Internet and office technology equipment. Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence. Competencies

• Results Focus

• Teamwork

• Communication

• Building effective relationships

• Knowledge Sharing and Continuous Improvement Technical Skills

• Very good knowledge of the essential elements of human resources activities and transactions, including corporate policies, rules and procedures.

• Very good knowledge of the Enterprise Resource Planning (ERP) corporate computerized administrative systems.

• Good knowledge of the communication and documentation standards. Desirable Qualifications And Skills

• Intermediate knowledge (intermediate proficiency - level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

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FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

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ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)

• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://

• The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments

• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

• General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application."Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.

• No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location

• For additional information visit the FAO employment website: http://

REMUNERATION

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: https://onehr.un.org/salary-survey/#/salary_scale

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