Operations Manager I, Central Africa

Contrat Type de contrat Durée indéterminée Délai de candidature

09/04/2020

La description Bureau Operations Manager I, Central Africa Secteur d'activité Postes à pourvoir La description January 2020 Job Title: Central Africa Operations Manager Program/Center/Department: Operations Hiring Manager: Selam Alebel Anchor Manager: DRC Country Manager Outcomes Manager: Selam Alebel Grade: 5 Overview As Operations Manager for Central Africa, you will work closely with the Forest Program, Global Operations support teams in Washington, DC and Addis Ababa to enable the smooth running of all basic functions for our WRI DRC Office. You will work closely with program and operations leadership to oversee the financial, administrative, legal, and other operations of the DRC office to ensure effective support for WRI’s local team to achieve its objectives.

Autres informations

WRI is committed to ensuring diversity, equity, and social inclusion, including gender equity, in all of its program portfolios. As such, the Operations Manager in Central Africa will also seek to uphold WRI’s values and support for diversity, equity, and inclusion and cultivate a supportive work environment for all staff within the DRC office. Job responsibilities Manage all operational processes for WRI project offices in the Democratic Republic of Congo (DRC) and the Republic of Congo (ROC) in accordance with each country’s laws and WRI policies, including:

Formation / Diplômes

Facilities Management: Work with the DRC Country Lead, Regional Director for Africa, and other relevant staff to support strategic planning for WRI programs in DRC and ROC Manage overall development and implementation of operating procedures for Central Africa with the DRC Country Lead and Africa Operations Director Manage operations staff (e.g. HR, Finance, Accounting, Administration) and daily operations activities in DRC and ROC May formally represent WRI in the DRC and the ROC, if necessary Finance, Accounting, Grant & Contract and Compliance:

Responsabilités

Oversee the Finance and Accounting functions in the WRI offices of the DRC and ROC to ensure compliance with local accounting regulations and WRI systems as well as to ensuring segregation of duties and maintaining effective internal controls Review and ensure compliance with the terms and conditions of all donor agreements Review financial statements, activity reports, and other performance data from WRI offices in the DRC and ROC to monitor expenditures, compliance with internal and donor policies, and track budget expenditures Work closely with the Africa Grant and Contract Manager to manage administration of subgrants, research agreements, professional service agreements, grants, and contracts Manage and track overall program budgets including working with Forest program and Africa operations staff to carry out quarterly reviews, monitor spending rates, and submit cash requests on a quarterly basis Work closely with individual project managers on an ongoing basis to ensure project financials and outcomes/deliverables are on track On a monthly basis, review office financials and carry out bank account reconciliations Work closely with the Director of Operations Africa and Global Accounting Office to oversee external audit activities (for the entity and the projects), including the negotiation of costs and work Manage and work closely the Director of Operations Africa to execute the annual budgeting process for WRI offices in DRC and ROC Apply appropriate risk mitigation measures to ensure WRI’s DRC and RC programs and records are compliant Ensure that the potential risk is recorded Human Resources:

Analyze and update HR-related policies as needed for DRC and ROC, including compensation and benefits policies, to establish competitive programs and compliance with statutory requirements in consultation with the DRC Country Lead, Global HR team and the Director of Operations of WRI Africa. Prepare job descriptions and support recruitment activities together with the DRC Country Lead and other relevant WRI Africa staff Maintain personnel files and HRIS database and manage other administrative tasks as needed. Manage employee relations and HR processes including new employee induction and annual performance reviews with the support of the Director of Operations of WRI Africa and the Global HR Team to manage help create a positive and productive work environment for all staff in their respective offices Conduct compliance trainings and support staff access to professional training and development opportunities Represent the DRC office in Global HR discussions and maintain regular exchanges the designated human resources representative in the Washington, DC office Perform other human resource/administration projects and functions as needed Consult the Senior Gender Advisor for gender-related responsibilities specific to each posi

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