Farm Administration Lead | Job in Rwanda

Farm Administration Lead Job Title: Farm Administration Lead Department: Administration Reports to: Admin Supervisor Location: Kagano, Nyamasheke About Kivu Choice: Kivu Choice is Rwanda's largest protein producer and one of the fastest-growing aquaculture companies in Africa. Founded in 2022, Kivu Choice is the sister company to Victory Farms, East Africa's leading aquaculture platform based in Kenya. The company operates a fully vertically integrated aquaculture model, encompassing hatchery operations, cage-based grow-out, processing, distribution, and sales. Kivu Choice is also one of the country's largest employers with over 700 employees and plans to grow to 1,200 employees within the next three years, reflecting its strong commitment to job creation and inclusive economic development. Over the next five years, Kivu Choice aims to scale into Africa's largest and most sustainable protein producer, producing and distributing 30,000 tons of fish annually for the Rwandan market and for export across the region. About the Role The Farm Administration Lead will oversee all administrative operations at the farm, ensuring efficient coordination, accurate record-keeping, and strong support to daily farm activities. The role will manage administrative processes including communication, scheduling, logistics coordination, reporting, and office management while supporting operational teams to ensure smooth and organized farm operations. Key Responsibilities 1. Administrative Operations & Coordination Oversee day-to-day administrative activities at the farm Manage communication channels including phone calls, emails, and internal coordination Ensure proper documentation, filing, and record management. 2. Scheduling & Logistics Support Coordinate meetings, appointments, and calendars for farm leadership Organize logistics for internal meetings, trainings, and site visits Support travel arrangements and itineraries for staff and visitors. 3. Office & Facility Management Ensure a clean, organized, and well-maintained office environment Coordinate office maintenance, repairs, and service provider Oversee office supplies procurement and inventory management. 4.  Stakeholder & Visitor Management Receive and assist visitors at the farm Handle inquiries, provide information, and resolve basic issues. Support coordination with external stakeholders when needed. 5. Reporting & Administrative Support Prepare and maintain administrative and operational reports. Support planning and execution of company events and activities. Maintain accurate records to support audits and compliance. Key Requirements Bachelor’s degree in Business Administration or a related field Minimum of 2 years of experience in administration or operations Strong organizational and coordination skills Excellent communication and interpersonal skills High attention to detail and strong record-keeping ability Proficiency in Microsoft Office tools If you are interested in this position, prepare the following: Job application letter Curriculum Vitae (CV) Copy of your Degree and other academic qualifications Copy of your ID

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