Site Scheduler (Scheduler)

As part of a project to build an energy terminal in Senegal, we are looking for a Site Scheduler responsible for planning, monitoring and controlling the progress of work on site.

The incumbent is responsible for updating schedules, monitoring construction activities and analyzing gaps between achievements and objectives. He works closely with site teams, technical managers and project management to ensure that deadlines are met and to anticipate possible delays.

Main duties

A. Planning of work

Develop and update detailed schedules for on-site construction and installation activities. Declining the overall project planning into operational schedules by lot, discipline or work area. Plan activities taking into account available resources, technical constraints and interfaces between different trades. Define work sequences, key milestones and deadlines to be met. Ensure consistency between construction, equipment installation and commissioning schedules.

B. Monitoring the progress of the project

Collect progress data from supervisors and site managers. Compare the actual progress of the work to the reference schedule. Measure variances between outputs and forecasts and identify activities that may affect the project schedule. Monitor performance indicators related to deadlines and progress of work. Verify the reliability of information provided by operational teams.

C. Analysis of delays and corrective actions

Identify the causes of delays and analyze their consequences on the overall project schedule. Assess the impact of discrepancies on contractual milestones. Propose corrective actions and catch-up scenarios to limit delays. Participate in the development of recovery schedules in case of drift. Alert the project management about risks that could compromise timeliness.

D. Coordination of teams and interfaces

Collaborate with construction managers, technical supervisors and engineering teams. Coordinate planning information across different disciplines: civil engineering, mechanics, electricity, instrumentation and piping. Identify dependencies between activities and constraints that may affect their execution. Participate in coordination meetings and progress monitoring meetings. Ensure the flow of information necessary for operational decision-making.

E. Reporting and documentation

Prepare periodic progress reports of the project. Produce dashboards with progress, variances, milestones and planning risks. Update progress curves and performance monitoring tools. Prepare critical path analyses and completion date forecasts. Present planning data to the project management and relevant stakeholders. Ensure the traceability of changes to schedules and decisions impacting deadlines.

Candidate profile

Education

Bac+3 to Bac+5 in project planning, industrial engineering, civil engineering, mechanical engineering, electrical engineering or equivalent field. Additional training in project management or Project Controls is an asset.

Experience

Minimum of 3 to 5 years of experience in planning and monitoring construction or industrial installation projects. Proven experience in monitoring the progress of work on site. Experience in energy, oil, gas, industrial terminals or complex infrastructure projects would be highly appreciated. Experience in EPC (Engineering, Procurement and Construction) is an advantage.

Technical skills

Good knowledge of industrial project planning and monitoring techniques. Mastery of Primavera P6; a good knowledge of Microsoft Project is an asset. Ability to develop, structure and update a project schedule. Good understanding of the Critical Path Method – CPM), dependencies between activities and contractual milestones. Mastery of techniques for measuring the physical progress of work. Ability to analyze discrepancies between baseline and actual progress. Good command of Excel and reporting tools. Knowledge of short, medium and long term planning methods. Good understanding of the different phases of an industrial construction project, from engineering to commissioning.

Soft skills

Excellent organizational and analytical skills. Rigor and attention to detail. Anticipation and ability to identify risks related to deadlines.

Required skills

Good communication and coordination skills. Ability to work with multidisciplinary and multicultural teams. Responsiveness and ability to work in a demanding site environment. Autonomy and ability to meet short deadlines.

Key Performance Indicators (KPIs)

Reliability and regularity of updating schedules. Compliance with reporting deadlines. Reliability of progress forecasts and completion dates. Level of control of the gaps between actual progress and reference planning. Rapid identification of the risks of delay. Effectiveness of the proposed corrective measures. Compliance with key project milestones.

Functional relationships

The Site Scheduler works closely with the Project Manager and project management team, Project Controls Manager or Planning Manager, site managers and supervisors, engineering and construction teams, mechanical, electrical, instrumentation and civil engineering managers, supply and logistics teams, as well as pre-commissioning and commissioning teams.

Special conditions of practice

Mainly based on the project site. Regular presence in the field to collect and verify progress data. Close collaboration with technical and operational teams. Compliance with safety procedures and HSE rules applicable to the construction site. Availability adapted to the constraints and deadlines of the project.

Expected result

Ensure reliable planning and rigorous monitoring of the progress of work, anticipate risks of delay and contribute to the implementation of corrective actions necessary to meet project deadlines and milestones.

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