Finance/Admin Assistant

Created in 1922, DanChurchAid (DCA) is a Danish non-governmental organization whose action is based on rights. Established in CAR since 2015, DCA provides assistance to the poorest communities in conflict and post-conflict situations through its Humanitarian Action Programme: Risk Education for Light Weapons and Small Calibers (SALW), Remains and Explosives of War (REG); Reduction of Armed Violence (RVA) and Peacebuilding & Social Psycho Support, distribution of seeds and tools, support to civil society organizations for their involvement in the reform of the Security Sector (SSR). DCA is looking for a very experienced Finance/Admin Assistant to participate in the development and implementation of activities.

JOB PURPOSE:

Other information

Under the direct supervision of the Project Manager and functional Finance Manager, HR Manager, the Finance and HR Assistant will be responsible for the finance and HR functions. He/she will also provide interim finance colleagues to the Coordination and other bases if necessary. Regardless of the content of this job description, the employee may perform any other duties necessary for the Organization as requested by the Supervisor at any time.

Responsibilities

Main tasks: Accounting management Ensure the maintenance of accounting records.

Location

Verify and complete budget allocations in accordance with guidelines. Carry out a systematic check of cash advances (lettered and unlettered). Prepare monthly accounting journals by incorporating coordination recommendations and making the necessary updates. Make required accounting changes, such as reallocations. Cash management and payments Ensure a good hold of the cash register and safe deposit box, as well as securing funds. Regularly check cash register and safe inventories. Prepare payment vouchers according to established procedures. Compile and transmit the cash forecast to the coordination within the time limit. Manage cash flow between the sub-office and coordination, ensuring adequate supply. Check the settlement of contractual deadlines and allocate associated expenses. Initiate and process payments on the basis of complete and legitimate supporting documents, respecting the authorization thresholds. Documentation Perform a physical verification of the supporting documents. Ensure that purchase records are complete and in accordance with established procedures. Compile the monthly accounting documents and forward them to coordination. Ensure proper use of forms by field staff. Ensure physical and electronic archiving, ensuring the security of accounting documents. Prepare the necessary accounting documents for audits. Support in human resources management: Under the supervision of the HR Coordination Manager, responsibilities include:

Education / Qualifications

Update monthly contract tracking and share information with the HR Manager. Monitor the leave of sub-base staff. Archive personnel files in an organized and secure manner. Distribute pay slips to employees at the end of each month. Track the monthly TimeSheet and transfer it to HR Manager. General administration, liaison and stewardship of premises Inform the HR Manager of irregularities in order to allow corrective measures. Make human resources policies and procedures available to employees. Maintain good collaboration and communication with local state institutions. Supervise maintenance agents to ensure the cleanliness and good condition of the premises. Ensure the declarations and payments of taxes and contributions to the competent bodies. Other: Ensure the interim financial and HR functions of other DCA bases if necessary. Develop weekly, monthly and detailed reports as required. Collaborate with colleagues and support them in matters related to their area of expertise. Inform supervisors of relevant observations and areas requiring improvement.

Candidate profile

REQUIRED QUALIFICATIONS AND SKILLS:

Technical skills in monitoring and evaluation To succeed in this position, candidates must demonstrate the following skills: Organization: An excellent sense of organization to effectively manage finance and human resources responsibilities. Interpersonal: Strong interpersonal skills, with an ability to build positive professional relationships and work as a team. Discretion: A high level of discretion to handle confidential and sensitive information. Legal knowledge: Knowledge of labour law and social legislation. Computer Skills: Good command of MS Office (Word, Excel, Outlook) is required. Attention to Details: Great attention to detail to ensure the accuracy and quality of the work. Diploma of Bac+2/+3 in accounting and/or human resources management.

Experience

Minimum of 3 years experience in finance in a similar position, ideally within an INGO. Ability to communicate clearly and effectively. Dynamism, rigor and a sense of responsibility in the work. Team spirit and willingness to collaborate to achieve common goals. The position is reserved only for candidates of Central African nationality.

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