Stores and Procurement Clerk

A new boutique hotel in Blantyre is seeking a trustworthy, organized and detail-oriented Stores and Procurement Clerk to support its purchasing, inventory and stores management functions. The successful candidate will be responsible for maintaining accurate stock records, coordinating procurement activities, receiving and issuing supplies, monitoring stock movements and ensuring that hotel departments have the materials required for efficient operations. Key Responsibilities Receive, inspect and record goods delivered to the hotel, ensuring that quantities and quality correspond with approved orders. Maintain accurate inventory records, stock cards and stores documentation. Issue supplies to authorized departments against approved requisitions. Monitor stock levels and prepare timely replenishment requests. Obtain supplier quotations and assist with price comparisons and purchasing documentation. Coordinate with suppliers regarding deliveries, product quality and outstanding orders. Maintain proper storage arrangements and ensure that stock is kept secure and organized. Conduct regular physical stock counts and reconcile the results with inventory records. Investigate and report stock discrepancies, wastage, damaged goods and expired items. Maintain procurement files, delivery notes, invoices and goods-received records. Coordinate with the FOOD AND BEVERAGE SUPERVISOR to monitor food and beverage stock requirements. Assist with the procurement of housekeeping, maintenance, office and other hotel operating supplies. Prepare weekly and monthly stock movement and procurement reports. Ensure that all purchases and stock issues follow the hotel’s approval procedures. Support transparent procurement practices and maintain professional relationships with suppliers. Minimum Qualifications and Experience Diploma in Procurement and Supply Chain Management, Logistics, Accounting, Hospitality Management or a related field. At least three (3) years of relevant experience in procurement, stores, inventory management or a similar role. Good understanding of stock control procedures, purchasing documentation and inventory reconciliation. Strong numerical, record-keeping and organizational skills. Computer proficiency, particularly in Microsoft Excel and inventory systems. Ability to prepare accurate stock reports and maintain well-organized records. Good communication, negotiation and supplier coordination skills. Demonstrated honesty, integrity and attention to detail. Apply for Stores and Procurement Clerk

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