Logistics Supervisor & Administration

Return to opportunities Add to favourites Logistics Supervisor & Administration Opportunity description: Mission Main purpose Carry out administrative tasks, supervise the daily activities of logistics and ensure the maintenance of MSF equipment, facilities and infrastructure in accordance with MSF protocols in order to keep the facilities in perfect condition and participate in the development of the mission.

Responsibilities

Monitor infrastructure maintenance activities, inventory management of non-medical products and equipment in accordance with MSF standards. Ensure the verification and monitoring of facilities under the supervision of the supervisor. Make daily visits to facilities, reporting anomalies or problems to the supervisor. Assess rehabilitation needs and monitor minor rehabilitation work according to the instructions given by the supervisor and reporting on progress. Check that safety standards are observed in the installations (presence of fire extinguishers, grounding of electrical installations). Monitor the use of vehicles, machinery and mechanical and electrical equipment. Plan with the supervisor the necessary maintenance activities and verifications of energy networks and their configurations, in accordance with MSF standards. Coordinate and lead the logistics team under his responsibility, and in particular; define the tasks of each person, ensure daily supervision, check the quality of work (timeliness, rigor, quality, etc.), establish the working schedules of the logistics teams of each department or facility, organize and manage the meetings of the team under his supervision, participate in the recruitment of staff for his team, participate in logistics meetings and report on its activities. Ensure the maintenance of the vehicle fleet; plan and supervise the preventive and curative maintenance of all project vehicles according to MSF standards. Train drivers to good driving habits and standard checks and ensure their follow-up. Manage and track orders; collect logistics orders from different departments or health facilities, establish orders and track them, according to procedures in place, provide technical support to the storekeeper, conduct local purchases according to MSF’s procurement procedures and ensure the conditions for receiving incoming cargo or materials as well as the organization and packaging of equipment prior to shipment. Develop per diem sheets for all arrivals, modify and update the necessary data to ensure their punctuality and accuracy.

Location

Track expired leases and inform the Project Coordinator in time to arrange a renewal or find another alternative. Assist the Project Coordinator with monthly budget forecasts and planning in order to be able to ensure the settlement of daily needs, advances on salaries, wages, per diem etc. Process invoices from suppliers for validation followed by payment and maintain strict control over all required documents, reporting any discrepancies to the Project Coordinator. Classify and prepare all accounting items required by the Project Coordinator. Ensure strict control over all expenses and reliability of statements and documentation.

Education / Qualifications

Ensure that all administrative information is accessible to all staff (planning, posting, meetings, memos, etc.) Send to the HR department, by the agreed date, all monthly payroll variables Manage, together with the project coordinator, arrivals and departures of staff from the country: visas, plane tickets and all necessary steps. Coordinate with projects, headquarters and Dakar staff movements and related administrative formalities (passport, visas, per diem)

Other information

Keep in touch with external partners to stay informed of policies and procedures regarding travel, entry formalities, work permits (immigration, UN, airlines ...). Take care of the preparation of telecommunications means and the allocation of accommodation house / apartment / room; ensure the correct execution of the maintenance of housing (furniture, household, food). Any other tasks delegated by the Project Coordinator

Candidate profile

Education: Diploma in studies related to administration, Logistics , Business management or HR or equivalent desired

Experience

Experience: At least two (02) years of experience in similar positions required. Experience with MSF or other NGOs desired Language: French essential, preferred local language, English an asset

Status: CSD until 31 December 2026 with possibility of renewal. Remuneration: Level 6 of the MSF Senegal pay grid

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