Finance Associate

Main duties

FHI 360 is a global development organization that takes a rigorous, evidence-based approach to human development. Our team of professionals includes experts in the fields of health, nutrition, education, economic development, civil society, environment and research. FHI 360 operates from more than 60 offices and employs over 4,000 people in the U.S. and around the world. Our commitment to partnerships at all levels and our multidisciplinary approach enable us to make a lasting impact on the people, communities and countries in which we work by improving the lives of millions. We are currently seeking a qualified candidate for the position of Financial Assistant (Finance Assistant) as part of FHI 360 projects in Madagascar. This position will be based in Antananarivo, Madagascar, with frequent travel to the regions of Madagascar. Under the supervision of the Finance Manager, the Financial Assistant will perform accounting and financial tasks for FHI 360 Madagascar projects. It reviews transactions to ensure compliance with internal and external regulations. Responsibilities also include maintaining bank and cash accounts, daily reconciliations, consolidating approved documents (receipts, bank transactions, vouchers, etc.), preparing vouchers, recording transactions in FHI 360 accounting software and in accordance with FHI 360 guidelines, archiving and assisting at month-end and audits. Responsibilities: Provide administrative assistance to the accounting and financial management of the FHI 360-Madagascar project office. Review payment requests, claims, invoices and other supporting documentation prior to payments to ensure completeness of documents, including approval and coding of expenses in the appropriate GL codes and imputation nodes. Ensure that appropriate documents and approvals are obtained in advance to make the payment. Prepare daily bank reconciliations. Maintain the system of accounting files, both in paper and electronic versions. Ensure that all supporting documents are in order, completed correctly and have bank slips / copies of checks attached. Maintain financial documents in an orderly and secure manner and regularly update the online filing system on Share Point. Maintain tax records for the project, recorded and paid in a timely manner. Prepare payment vouchers (PVA), receipts (CR), remittances (CT); general journal vouchers (JV) on a daily basis. Process accounts payable (cheques and electronic funds transfers) on a weekly basis for suppliers’ invoices. Help with monthly forecasting and projections and prepare the monthly request for transfers. Assist the CFO with monthly book closing through FHI 360 standard procedures. Assist the technical team in reviewing activity budgets to ensure accuracy before submission for approval. Process travel and program advances to staff and consultants, settle travel advances and process claims for reimbursement of expenses in accordance with FHI 360 policies. Work with project managers to resolve issues related to monthly expenses and project budgets. He is responsible for scanning all financial documents on a monthly basis and registering them on the official Share Point. Ensure the confidentiality of financial information, including budget, bank balance and liquidity. Participate in the payment of participants for expenses incurred during training and workshops. Support the audit exercise by assisting in document retrieval. Comply with all donor and FHI 360 policies and procedures. Perform other tasks assigned by his supervisor or by the hierarchy Applied knowledge and skills: Strong knowledge of concepts, practices and procedures with generally accepted accounting principles (GAAP), theories and practices of budgeting and tax control. Knowledge of laws and regulations, experience in the tax field Malagasy Proven sense of responsibility and accountability. Excellent organizational and communication skills Fluency in French is required; ability to communicate and write correctly in English. Ability to work under pressure and set priorities by completing tasks and respecting working hours Have impeccable professional qualities: honesty, integrity, discipline, flexibility and professionalismÊbe able to strictly comply with the confidentiality rules related to confidential documentsÊBe able to work in a multicultural environment Good knowledge of IT, especially spreadsheets and data analysis (Excel and Access), and good knowledge of accounting software is desired. Knowledge of accounting programs such as GFAS, Sun Systems, etc. would be an advantage. Ability and willingness to work in rapidly changing environments. Commitment and understanding of FHI 360 objectives, values and principles Problem solving and impact: Works on issues of great diversity requiring data analysis and the assessment of identifiable factors. Exercises its judgment within the framework of practices and policies generally defined in the choice of methods and techniques to obtain solutions. Decisions taken generally relate to their own position or specific functional area. Supervision Granted/Received: He has no supervision responsibility. Receives instructions for new missions. Education: Bachelor’s or Master’s degree in finance, accounting, business administration or other similar field with a specialization in accounting or finance. Experience: This usually requires 3+ years of experience in accounting or finance and as part of a donor-funded project within an international organization. Articulated, professional and able to communicate clearly and positively with the customer and staff. Must be able to read, write and speak fluent English; be fluent in the language of the host country as required. Prior experience in a non-governmental organization (NGO). Typical physical requirements: Typical office environment. Ability to spend long hours in front of a computer screen and do repetitive work on a keyboard. Ability to sit and stand for long periods of time. Ability to lift/move up to 5 lbs. Technology to use: Personal computer/laptop, Microsoft applications (i.e. Office 365, Share Point, Skype/Zoom/Teams), mobile/portable technology, and standard desktop equipment. Travel Requirements: Less than 10%Date Created: 18-02-2012 Or an equivalent combination of training and/or relevant experience sufficient to successfully fulfill the key responsibilities of the position. This job description summarizes the main tasks of the position. It does not prescribe or limit the exact tasks that can be assigned to perform these functions. This document should in no way be interpreted as representing an employment contract. Management reserves the right to review and revise this document at any time. Warning: Note that the pay range shown on the job description is associated with positions assigned to the U.S. salary structure as well as employees paid from the U.S. payroll. The pay range for all local national employees corresponds to the compensation structure based on the country where the position is located. The expected hiring salary range for this role is MGA 26, 500, 000 – 33, 000, 000 for annual basic salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget. For internal candidates, salary placement will also follow FHI 360’s current promotional increase guidelines. This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 is an equal opportunity employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email Career Center Support@fhi 360. org. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself. Please click here to continue searching FHI 360’s Career Portal. Sector: International Trade and Development

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