Finance & Administration Officer

Responsabilités

THE YOUTH EMPOWERMENT AND TRANSFORMATION TRUST IS LOOKING TO WELCOME NEW COLLEAGUES ON REGIONAL EXCHANGE! About The Youth Empowerment and Transformation Trust (YETT) The Youth Empowerment and Transformation Organization (YETT) is a youth networking organization committed to the full participation of young people in sustainable development through advocacy, partnerships, and capacity strengthening of youth and youth organizations in Zimbabwe and across the Southern Africa region. We are based in Harare, Zimbabwe. Vision – A just, inclusive, and prosperous world where young people thrive. Mission – To promote the full participation of young people in sustainable development through partnerships, advocacy, and capacity strengthening of youth and youth organizations in Zimbabwe and the region. In existence since 2004, YETT implements direct programming working alongside its network of partners, over 70 youth-led, serving and focused organizations operating in all 10 provinces of Zimbabwe and over 20 partners regionally and globally, to empower youth. Guided by our 2025–2030 strategy, YETT’s work is anchored in four strategic pillars: Influencing Policy: Supporting youth participation in governance, democratic processes, and policymaking at national and regional levels. Building Resilience: Equipping youth to address poverty, climate change, humanitarian shocks, and mental health challenges through community-based solutions. Developing Leaders: Mentoring and equipping youth, especially young women, to lead across all sectors and champion gender justice and civic accountability. Capacitating Youth Actors: Strengthening youth-led and youth-serving civil society organizations and building youth-responsive governance systems. YETT also thrives on building partnerships and promoting cross-learning through its various national, regional and international partnerships. One such partnership is the regional partnership with the Zambian National Education Coalition (ZANEC) in Zambia and Equal Education (EE) in South Africa, supported by the Norwegian Agency for Exchange Cooperation (Norec) program which promotes international cooperation. We would love for you to join us. POSITION: FINANCE & ADMINISTRATION OFFICER PURPOSE The Finance & Administration Officer will support the effective financial and administrative management of the Youth Empowerment and Transformation Trust (YETT), helping to ensure that resources are planned, managed, recorded and reported accurately and in line with organisational policies and donor requirements. Working closely with YETT’s Finance & Administration and Programme teams, the officer will contribute to strengthening practical systems for budgeting, financial reporting, compliance, procurement, administration, documentation and operational planning. As part of the professional exchange, the officer will contribute existing skills and experience while engaging in reciprocal learning and knowledge exchange. Particular emphasis will be placed on identifying and strengthening finance and administration practices, systems and tools that can be sustained within YETT beyond the exchange, including the practical and responsible use of digital and AI-supported tools. RESPONSIBILITIES Support the preparation, monitoring and review of organisational and project budgets. Track expenditure, cash flow and budget performance and assist with variance analysis. Process and maintain accurate financial records in accordance with YETT policies and donor requirements. Support the preparation of timely monthly, quarterly and project financial reports. Work with programme teams to ensure that financial planning and expenditure are aligned with approved activities and budgets. Support financial documentation and reporting required for grants, audits and donor compliance. Support the implementation and strengthening of internal financial controls. Ensure appropriate supporting documentation for financial transactions and procurement processes. Assist with internal and external audits and follow-up on agreed recommendations. Identify potential financial and operational risks and support practical measures to address them. Contribute to strengthening staff and partner understanding of budgeting, financial procedures and compliance requirements. Support procurement processes, ensuring compliance with YETT procedures, value for money and appropriate documentation. Assist with asset, inventory and records management. Support logistical and administrative arrangements for workshops, meetings, conferences and other programme activities. Coordinate routine administrative processes, including payments, timesheets, leave records and related documentation. Support effective coordination between Finance & Administration, Programmes and other organisational functions. Support the effective use of accounting software, Excel and digital document-management systems. Identify opportunities to improve financial and administrative processes through appropriate digital tools and simple automation. Explore responsible uses of AI-supported tools for appropriate tasks such as data organisation, document preparation, routine administrative support, reporting and analysis, while maintaining accuracy, confidentiality and appropriate human oversight. Contribute to improving the organisation, accessibility and security of financial and administrative records. Support the preparation of donor budgets, financial information for proposals and grant financial reports. Work with programme teams to strengthen the link between financial planning, programme implementation and results. Identify gaps and opportunities for improving YETT’s finance and administration systems based on day-to-day operational experience. Document and share improved practices, tools, processes and lessons that can strengthen YETT’s organisational capacity beyond the exchange. Perform any other related duties as may be assigned. REQUIREMENTS A Bachelor’s degree in Accounting, Finance, Business Administration or a related field. At least two years’ relevant experience in finance, accounting or administration, preferably within a civil society, non-profit or development organisation. Good understanding of budgeting, financial reporting, financial controls and compliance. Proficiency in Microsoft Excel and familiarity with accounting software such as Pastel. Strong organisational and analytical skills with attention to detail. Experience supporting audits, procurement or grant financial management is an advantage. Good digital literacy and willingness to learn new systems and tools. Interest in the practical and responsible use of AI-supported tools to improve organisational efficiency. Strong communication, teamwork and problem-solving skills. Ability to work independently, manage multiple priorities and meet deadlines. High standards of accuracy, integrity and confidentiality. Commitment to youth participation and working with young people and civil society organisations. Applicants must be between the ages of 20–30 years old. THE EXCHANGE This opportunity is part of the 2027/28 regional exchange between the Zambia National Education Coalition (ZANEC) in Zambia, Youth Empowerment and Transformation Trust (YETT) in Zimbabwe, and Equal Education (EE) in South Africa, supported by the Norwegian Agency for Exchange Cooperation (Norec). The exchange will last for a period of 14 months (February 2027–April 2028), with 12 months abroad with YETT in Harare, Zimbabwe, followed by 2 months of follow-up work with the sending organisation, ZANEC in Lusaka, Zambia. Through international exchange, the overall objective is to empower young people to have the agency and means to meaningfully participate in the pursuit of access to quality and inclusive education for all. The Following Expenses Will Be Covered by the Exchange Housing costs, including electricity, water, etc.; Travel insurance and health insurance for the whole duration of the exchange; Monthly salary; Travel costs to and from your home country, and to and from the mandatory Norec Preparatory and Homecoming trainings; and Departure/start-up funds that may cover visas, necessary vaccinations, work permits, etc. APPLICATION PROCESS Each application should include a CV and a letter of motivation (one page maximum). Each document must be saved with your name, surname and the type of document, e.g. xxx_xxx_CV. Please save all documents in PDF format. You should be motivated specifically for the position you are applying for and detail your interest and suitability to work at YETT in Harare, Zimbabwe. Generic cover letters are strongly advised against. Please include three

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