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Key Responsibilities 1. Recruitment and Selection Ensuring all staff recruitment request forms are signed by relevant authorities and placed in employee staff files. Preparing job descriptions, posting advertisements, and managing the hiring process as guided by the Group HR Manager. Coordinating the interview process and participating in selected interviews as a panel member when required. Opening new employee files and following up to ensure all required documentation is complete. Preparing and issuing offer letters for new employees after review by the Group HR Manager. 2. Employee Engagement and Development Developing training and development programs. Assisting in performance management processes. Supporting the management of disciplinary and grievance issues. Managing salaries and benefits administration. Conducting effective, end-to-end onboarding programs for new hires, internal transfers, and promotions. Sending regular HR update emails to keep the organization informed of HR activities. Maintaining strict confidentiality of staff records and individual conversations, sharing information with Line Managers as appropriate. Sharing knowledge and experience through formal and informal channels. 3. Data Management Capturing bio-data information for new employees into the ERP system. Managing employee data within the applicable HRIS. Updating ERP data daily with all employee file-related changes. 4. HR Administration Managing employee welfare. Supporting the development and implementation of HR initiatives and systems. Monitoring office stationery requests and utilization. Updating and maintaining the leave tracker. Providing counseling on company policies and procedures. Taking minutes during meetings and disciplinary hearing sessions as guided by the Group HR Manager. 5. Additional Duties Executing any other duties assigned by Management to expected standards. Requirements Qualifications & Requirements Education: Bachelor’s degree in Human Resource Management or a related field. Postgraduate Qualification: A Post Graduate Diploma in Human Resource Management is an added advantage. Experience: Minimum of 4 years of working experience as a Human Resource Officer. Industry Experience: Previous exposure/experience in Pharma relations is an added advantage. Legal & Functional Knowledge: Solid understanding of general HR functions and local labor laws. Skills & Competencies Technical Skills High level of administrative and organizational skills. Records management knowledge. Practical working knowledge and experience with relevant HR issues, policies, and practices. Excellent computer skills. Behavioral & Personal Attributes Strong interpersonal and communication skills. Teamwork and collaboration. Strong ethics, integrity, and reliability. Quick learner and results-oriented mindset.
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