HR and Admin Coordinator DR Congo Bunia

Responsibilities

The Norwegian Refugee Council (NRC) is an international non-governmental organization of Norwegian origin, present in more than 25 countries around the world. He works in Democratic Republic of the Congo since 2001. Its programs are focused in the sectors of Education, Rapid Response to Population Movements (RRMP), Protection and Humanitarian Mediation, Shelter, EHA (Shelter/Wash), Food Security and Means of Existence (LFS) and Information, Advice, and Legal Assistance (ICLA) for populations forced to move. NRC is present in Democratic Republic of the Congo (DRC) since 2001. Active in North Kivu, South Kivu and Ituri. Advertisement Ituri is a province located east of the Democratic Republic of the Congo. It lies further north and shares borders with Uganda and South Sudan. The security situation in the province is one of the most critical in the country. About 15 armed actors are still active in the province. These include local armed groups (Codeco, Zaïre, FPIC, FRPI, Maï-Maï...) and an international actor, the ADF, known to be from neighboring Uganda. Role and responsibilities The purpose of the position of Administrative and Human Resources Coordinator is to contribute to the coordination of administrative activities and human resources at Area level, under the supervision of the Support Manager. General Responsibilities: Implement NRC systems and procedures in the Area. Ensure compliance with applicable donor policies, manuals, NRC guidelines and requirements. Supervise and develop the Administration and HR team. Ensure the management of contracts and elements of compensation and benefits for staff. Specific responsibilities: Supervise the officer, the Admin/HR Assistants and make their performance and development plan Responsible for liaison with the public services of the state: Labour Inspectorate, CNSS, DGI, DGRAD etc. Ensure that administrative follow-up (leaves, sick leave ...) is done by the officer and Assistants Admin / HR at Area level according to the procedures and systems in force. Responsible for the paper and electronic archiving of national staff records in Office 365 (in the Filling Tree) and ensuring that archiving in sub-bases is done in accordance with current procedures. Under the supervision of the Support Manager, coordinate the implementation of HR initiatives for the Area. Advertise Participate as necessary in inter-NGO administrative meetings and other relevant meetings, In collaboration with his/her supervisor and the HR Manager, liaise with NRC’s Legal Advisor. Responsible for compiling all HR contracts with third parties (National Staff Medical Coverage Agreement, Lease Agreement, etc.) with the support of team members. Support in the revision of strategic HR documents (ROI, SOPs, Training Policy, Salary Study etc.) Support in legal monitoring (Laws, Orders, etc.). Ensure that the salaries of the employees of the area are calculated in accordance with internal and legal provisions and paid on time. In collaboration with the Support Manager, participate in the compilation and sharing of HR reports, monthly and quarterly through NRC’s key performance indicators. Manage in the NRC People system all the steps related to the recruitment process of national staff (Verification existence of the position in the structure and creation if necessary, verification of information on requisitioning, publication, long listing, offer, employee conversion, email creation request...). Administer the written tests with the support of the HR Officer and Assistants Admin, participate in the panel interviews and consolidate all the necessary documentation during the recruitment processes of national staff (Interview Guide, PV, reference check ...) Ensure the monitoring, updating and weekly sharing of the recruitment tracker Skills Professional skills Professional skills are the skills, knowledge and experiences that are essential to ensure a good performance. Advertising General professional skills: Have a university degree Bac+5 in Administration, Human Resources Management, Social Sciences and other related fields. Work experience of at least three years as an Administration and HR Coordinator in a humanitarian context or in similar positions. 2 years of experience in team management. Applications from individuals with a lower level degree but at least 6 years of professional experience in similar positions may be considered, Previous professional experience in complex and unstable contexts. Proven results on the responsibilities of the position. Good knowledge of English. Good knowledge of computer tools (Excel/ word ) Internet and other software. Experience as a trainer. Good knowledge of current labour legislation. Context-specific skills, knowledge and experiences: Knowledge of local languages is an asset ÊBeing of Congolese nationality Personality showing professionalism, rigor, efficiency, determination, sense of detail, willingness to progress, ability to listen, ability to advise, influence and convince, to coach, good management of stress and workload, open-mindedness, networking, sociable. Within the structure of the Norwegian Refugee Council, the position of Coordinator is under the supervision of a Manager who is in charge of the overall management of its sector of activity. The Coordinator supports the manager in the daily management of these activities "Any application posted late will not be taken into consideration, hard-paper files are not received". Advertising The elements to be attached to the file are: the detailed and updated CV, the cover letter, copies of diplomas, certificates or attestations of professional training taken in the field (if available), certificates of services previously rendered and a copy of the identity card. The Norwegian Refugee Council (NRC) is a global humanitarian organization helping people forced to flee. Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organization recognised for providing high quality aid and for defending the rights of refugees and internally displaced people. At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion. Together, we save lives and rebuild futures. Safeguarding is central to NRC’s work. We expect all employees to: treat everyone with respect and dignity contribute to building a safe environment for all never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH) always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH At NORCAP, we work to better protect and empower people affected by crises and climate change. With expertise in the humanitarian, development and peacebuilding sectors, we collaborate with local, national and international partners on finding solutions to meet the needs of people at risk. NORCAP is part of the Norwegian Refugee Council.

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