Officer.e Logistics Land Bunia

ESSENTIAL FUNCTIONS OF THE POSITION:

Responsibilities

• 1. Technical responsibilities: Under the direct supervision of the Logistics Team Leader Ituri and GNK the basic logistician will have as main tasks: managing base assets, stock management, fleet and generator management, compound management and supporting field emergency response teams. Asset Management Ensure a good classification of the documentation of Assets on arrival or exit. Ensure that all assets in the database are encoded and saved in the adhoc database Ensure that any movement of assets is well known and document Ensure that the asset database is well maintained, regularly updated and inventories are made regularly Fleet and Generator Management

Education / Qualifications

Capitalize information about the movements of different teams Ensure that the drivers have completed their repair request following follow-up of vehicle repairs on time. Ensure that all vehicle and motorcycle flow and meet the demand for program movement Daily and/or monthly check of vehicles: equipment and document on board. Follow up on the renewal of vehicle and motorcycle documents, Ensure fuel reception and follow up on consumption and consequence reports. Completing and maintaining the fuel consumption database for vehicles, motorcycles and power generators Bunia

Main duties

Ensure coordination and planning of vehicle movements for staff missions Ituri Coordinate the transport of people and/or project materials with program departments Ensures that drivers are trained and follow road safety procedures In collaboration with the safety manager, analyzes the best routes for vehicle and passenger safety

Other information

Ensures that all equipment and documentation necessary for movements are in order and informs the Head of Office of Bunia in case of default. Tracks repairs and maintenance and ensures vehicles, motorcycles and generators go through a daily check-up. management of the stock. Oversee the collection, tracking and maintenance of records of movements of goods entering and leaving the Mercy Corps store, including all waybills related to stock movement. Maintain and update the stock management database and warehouses daily Ensure that all forms related to stock management, i.e. stock cards, Bin Cards, daily logs, etc., are in place and up-to-date at all times. Ensure that any movement of stock is properly documented in an appropriate manner and duly approved by authorized persons. Ensure that a systematic and correct filing system is in place, including copies of all documents used (transport documents, service, handling, contracts, etc.) Work closely with the inventory manager of other Mercy Corps bases in DRC by clearly following Mercy Corps’ stock/store management policies and procedures; ensure that stock management sheets, waybills, material release vouchers, fuel vouchers, etc. are well used and always up to date; Ensure that the inventory of goods, equipment and consumables is done correctly on a daily basis as requested; Receive and inspect goods, supplies or equipment as described and specified in purchase orders. Ship the goods from the store using the appropriate Mercy Corps forms (exit voucher, waybill, stock card, etc.); Prepare monthly inventory reports, fuel receipt and consumption, program termination reports, fiscal year-end reports, and any other reports as requested by the office manager or supervisor; Infrastructure management Systematic monitoring for the maintenance of the base and making suggestions to the office manager for environmental improvement. Reporting Ensure that all logistical reports of the base (stock, fuel, Asset, non-asset, Carbon Energy, spare parts...) are well done in time, are correct and validated by the office manager before any transmission. Supports emergency programmes in the coordination of logistical needs Actively participate in emergency coordination meetings Actively participates in emergency mission pre-deployment meetings Coordinates with the Emergency Department to meet logistical requirements for rapid deployment missions He/she is the focal point for the collection of all operational needs between Emergencies Programs and Logistics Department. As part of his support on the bases of intervention, the logistician knows and applies the procedures of Mercy Corps and verifies that these are well understood by all logistics staff and field program. As part of his work in Ituri, the logistician will be in constant

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