Accounting & Procurement Administrative Coordinator

The Accounting, Administrative, and Procurement Coordinator position, based in Fianarantsoa, Madagascar, plays a vital role in overseeing the financial, administrative, and procurement operations of Conservation International’s satellite office. This role ensures strict adherence to organizational policies while supporting key functions such as accounting, procurement, inventory management, and logistics. Under general supervision, the incumbent must demonstrate strong multitasking abilities, effective prioritization, and the capacity to meet deadlines in a fast-paced and dynamic setting. Additionally, the role encompasses the responsibility of managing the office’s fleet of vehicles, including scheduling, maintenance, compliance with internal policies and local regulations, and optimizing usage to support operational needs. Key Responsibilities:

• Accounting and Finance: Review financial documentation—such as invoices, cash advance reports, and travel expense reports—for compliance with policies. Process transactions accurately in the
• Business World
• system, issue payments per approved procedures, and assist with monthly and annual financial closures. Ensure adherence to internal controls, organizational standards, and prepare reports for the Administrative and Finance Senior Manager. Support audits and internal reviews as required.
• Administrative and Logistical Support: Provide comprehensive administrative assistance to the satellite office, including coordinating logistics for meetings, travel, and daily operations. Maintain accurate records, operate office equipment, manage procurement files, handle supply distribution, and oversee outgoing mail services.
• Procurement and Inventory: Execute procurement of goods and services in alignment with CI policies, maintain fixed asset inventories, and manage office supply stocks. Collaborate with the Finance and Administrative Manager to identify cost-saving opportunities, negotiate vendor contracts, and ensure procurement requests are processed correctly.
• Property and Office Management: Oversee office supply inventory, maintain supply rooms, and ensure staff have necessary materials. Coordinate minor repairs, label new materials, assist in annual equipment inventories, and manage purchase orders, receipts, storage, and issuance of goods.
• Fleet Management: Organize vehicle usage for staff and operations, track mileage, fuel consumption, and trip logs, and manage transport requests. Oversee routine maintenance, repairs, and compliance with safety and legal standards (insurance, technical inspections). Maintain vehicle documentation, monitor fleet-related expenses, and prepare performance reports. Recommend efficiency improvements, supervise drivers, and enforce driving policies.
• People and Resource Management: Supervise support staff and contribute to project implementation. Working Secteur : Accounting/Auditing and Finance

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