HR/FIN Administration Assistant

Job Description Applications for this position are limited to Congolese nationals and international candidates will not be considered This position only opens for Congolese nationals, international candidate will not be shortlisted Background The Danish Refugee Council (DRC) assists refugees and displaced people around the world: we provide them with emergency assistance, fight for their rights and help ensure they have access to a better future. We are present in conflict zones, along displacement routes and in countries where refugees settle. We work with local communities to identify solutions that are both responsible and sustainable. We work for the successful integration of refugees and where possible so that their wish to return can be realized. In the DRC, DRC has been engaged in humanitarian aid since 2009. Indeed, previously in Ituri Province, DRC has gradually extended its range of action to North Kivu. The country office is based in Goma. General Objective of the Position: The Assistant Administration, Human Resources and Finance supports the day-to-day management of the administrative, financial and HR activities of the base in order to ensure efficient operations, in accordance with DRC procedures, donor requirements and national legislation Responsibilities: Within the scope of this position, the Assistant Administration, Human Resources and Finance will: 1. Finance Prepare payment requests in accordance with DRC procedures. Verify the completeness and conformity of supporting documents. Record and monitor mission advances and liquidations. Perform cash checks and participate in bank reconciliations. Participate in monthly closures (MEC). Ensure the physical and electronic filing of financial documents. Support budget monitoring of projects. Prepare the necessary documents for internal and external audits. Use Dynamics 365 in accordance with DRC financial procedures. 2. Human Resources Constitute and update personnel files. Prepare employment contracts, endorsements and attestations. Monitor leave, absences and movements of staff. Collect variable elements of payroll. Support recruitment (publication, pre-selection, organization of tests and interviews). Organize the integration of new employees. Ensure the confidentiality of personnel information. Ensure the application of HR policies and DRC Advertising Code of Conduct 3. Administration Manage incoming and outgoing mail. Organize meetings, trainings and workshops. Manage office supplies and consumables. Track administrative contracts and service delivery. Organize staff travel (mission orders, reservations, per diem). Ensure the archiving of administrative documents in accordance with DRC policy. 4. Compliance and Internal Control Ensure compliance with DRC policies and procedures. Contribute to the maintenance of an effective internal control system. Identify and report risks of non-compliance. Participate in action plans resulting from audits 5. Participate in the good mood and atmosphere of the DRC team Smooth functioning on the relationships between support and program departments and databases At the request of his superior, on behalf of the mission, will be required to perform other tasks not described in this document Since he occupies a strategic position in the mission, he will demonstrate great rigor, confidentiality and honesty in his work. He/she will not be able to disclose personal or strategic mission information without the explicit permission of his/her superiors. Experience and technical skills required or desirable Undergraduate degree in Finance, Accounting, Management, Administration or Human Resources or in a related or similar field; Minimum 1 year of experience in at least one of the following areas: accounting, finance and HR. Master perfectly the computer tool and the usual software: Word, Excel, Power point, Ability to work independently and in a team, in a multicultural and multisectoral environment The mastery of French, (written, spoken) is essential, knowledge of English is an asset Advertisement What we offer Contract duration: 12 months with possibility of renewal subject to funding and performance Salary: according to the conditions of employment of the Council Mangala - Ituri Ensure equal opportunities: we are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment regardless of race, age, ability, ethnic origin, nationality, religion, gender identity, sexual orientation, marital status or any other factor. At DRC, we celebrate diversity and value our employees for the people they are and their unique skills, backgrounds and perspectives. We encourage all interested candidates

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