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Secretary/Receptionist Full Time Posted on September 7, 2026
Blantyre, Malawi Expiry Date September 10, 2026 Company: Creck Hardware and General Suppliers Limited Please Share Overview
VACANCY – SECRETARY/RECEPTIONIST
Position: Secretary/Receptionist Duty Station: Blantyre Job Purpose The Secretary/Receptionist will be responsible for providing efficient secretarial, administrative and front-office support, ensuring effective communication, professional reception services and smooth day-to-day office operations. Key Responsibilities Receive and attend to visitors and clients in a professional and courteous manner. Answer, screen and direct telephone calls and respond to enquiries appropriately. Manage incoming and outgoing correspondence, emails and other office communications. Prepare, type, format and maintain letters, reports, minutes, notices and other official documents. Maintain proper filing systems and ensure accurate and secure record keeping. Manage appointments, meetings, calendars and other administrative schedules. Receive, sort and distribute incoming mail and other correspondence. Assist in arranging meetings, preparing meeting materials and taking minutes when required. Maintain office stationery and other administrative supplies and report shortages to the relevant supervisor. Provide general administrative and secretarial support to management and other departments as required.
Maintain confidentiality of company and employee information.
Perform any other duties assigned by management from time to time.
Minimum Qualifications and Experience Diploma in Business Administration or a related field. Secretarial qualification will be an added advantage.
Five (5) to seven (7) years’ relevant working experience in a secretarial, reception or administrative role. Proficient in Microsoft Word and Microsoft Excel .
Fast and accurate typing skills. Excellent written and verbal communication skills. Good organizational and time management skills. Candidates with a Bachelor of Science (BSc) or Bachelor of Business Administration (BBA) will have an added advantage. Key Competencies The ideal candidate should demonstrate: Good telephone etiquette and professional appearance. Ability to work independently and as part of a team. Proficiency in Microsoft Office applications. Positive attitude and willingness to learn.
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