Director of Finance and Administration

Overseeing the financial operations and administrative functions of the organization, the Finance and Administration Director is responsible for ensuring accurate financial reporting, managing budgets, and optimizing resource allocation. This role involves developing and implementing financial policies, maintaining compliance with regulatory standards, and providing strategic guidance to senior leadership. Additionally, the Director supervises accounting teams, oversees payroll processing, and ensures efficient office operations, including IT infrastructure and facilities management. Strong leadership, analytical skills, and proficiency in financial software are essential for success in this position. ThinkWell Professional Services is responsible for delivering exceptional client solutions through expert consulting and implementation services. This role requires a blend of technical expertise and strong interpersonal skills to ensure successful project outcomes. Key responsibilities include analyzing client needs, designing tailored solutions, and providing ongoing support to meet objectives. The ideal candidate will have a proven track record in consulting, a deep understanding of industry best practices, and the ability to collaborate effectively with cross-functional teams. Additionally, this position demands excellent communication skills to articulate complex concepts clearly and maintain strong client relationships. Management, Accounting & Finance, Business Operations, Human Resources, and Admin & Office professionals play pivotal roles in driving organizational success through strategic oversight, financial stewardship, operational efficiency, talent management, and administrative excellence. These positions demand a strong foundation in analytical thinking, problem-solving, and leadership, combined with specialized expertise in their respective domains. Responsibilities include overseeing financial reporting, optimizing business processes, managing workforce development, and ensuring seamless administrative coordination to support overarching business objectives. Candidates must possess relevant academic credentials, professional certifications where applicable, and a proven track record of contributing to sustainable growth and operational effectiveness. Background information about the job or company (e.g., role context, company overview) Think Well Uganda is seeking a Finance and Administration Director to oversee the establishment, coordination, and management of operational functions for a newly launched USG State Department-funded program. The F&A Director will report directly to the Chief of Party (COP) while also fulfilling matrixed responsibilities to the CFO and Operations team. In this role, the F&A Director will oversee key operational functions, including office setup and administration, human resources, procurement, and financial reporting and tracking. Additionally, they will deploy field teams to conduct verification activities. The ideal candidate will possess robust expertise in operations, finance, HR, procurement, and people management, along with a comprehensive understanding of Ugandan law, USG compliance and regulations, and financial operating requirements. This role requires full-time availability and will be conducted from our office in Kampala, Uganda. Ugandan nationals are strongly encouraged to apply for this role. The position offers a comprehensive national benefits package but does not provide international relocation or expatriate benefits. This role is contingent on available funding. What you’ll do Supervise a team of roughly five finance and administrative personnel, ensuring efficient and coordinated operations management. We will oversee and coordinate all administrative functions, including supply management, IT operations, human resources, procurement, communications, utilities, and contracts for office services. Skilled in overseeing procurement functions, including vendor management, IT equipment and service procurement, as well as securing insurance coverage for office spaces, staff, and equipment. Provide assistance in establishing and expanding the Think Well country office, encompassing government and tax registration, stakeholder engagement, administrative tasks, adherence to legal and compliance standards, as well as logistics and procurement operations. Responsible for supervising vendors tasked with handling office IT security operations. Facilitate Think Well’s migration from its current Professional Employer Organization (PEO) model, contingent upon the completion of Think Well’s registration process.

• Draft and manage professional correspondence while delivering comprehensive administrative assistance throughout meetings.

Responsabilités

• Oversee the daily office operations, including coordinating transport and accommodation arrangements, managing human resources, scheduling meetings, and maintaining inventory lists, while ensuring robust knowledge management practices are implemented to keep all financial and contractual documentation accurate and current. The role involves overseeing and executing procurement activities, ensuring the acquisition of goods and services in a timely and cost-effective manner. Responsibilities include sourcing suppliers, negotiating contracts, and managing purchase orders to meet organizational needs while adhering to budget constraints. Additionally, the position requires evaluating supplier performance, mitigating risks, and maintaining strong vendor relationships to ensure consistent quality and delivery. Strong analytical skills, attention to detail, and proficiency in procurement software are essential for success in this role. Supervise the activities of personnel within the Procurement department, ensuring alignment with organizational policies and procedural standards. Oversee daily workflows to maintain efficiency and compliance while fostering a productive team environment. Lead and manage the planning and execution of project procurement initiatives, guaranteeing that goods and services are acquired promptly, competitively, transparently, and in full adherence to both organizational standards and USG mandates. Develop and uphold the annual procurement plan, ensuring alignment with approved work plans, allocated budgets, field operations, and verification schedules. Responsibilities include managing all procurement activities, such as soliciting bids, evaluating proposals, selecting and vetting vendors, finalizing contracts, issuing purchase orders, and maintaining thorough documentation, all while enforcing strict segregation of duties and robust internal controls. Develop and sustain a robust network of prequalified vendors and service providers, incorporating a dedicated driver pool to facilitate the prompt and effective deployment of technical teams. Monitor vendor and contract performance to verify that services and goods are delivered at the required quality standards, within budget, and on schedule while fully adhering to the agreed-upon contractual obligations. To manage financial operations, technical teams, and the Cost of Procurement (COP), forecasting procurement requirements and mitigating potential delays to ensure seamless project delivery. Maintain meticulously organized and fully compliant procurement documentation, readily prepared for audits, while promptly resolving any procurement-related issues identified through internal evaluations, external audits, or regulatory compliance assessments. Responsible for overseeing the organization’s financial operations, ensuring accurate financial reporting, and maintaining compliance with regulatory standards, the Financial Manager plays a pivotal role in budgeting, forecasting, and strategic financial planning. Key responsibilities include managing financial records, analyzing financial data to identify trends, and providing actionable insights to senior leadership to support informed decision-making. Additionally, the role involves supervising accounting staff, optimizing financial processes, and implementing internal controls to mitigate risks. Proficiency in financial software systems, strong analytical skills, and a thorough understanding of accounting principles are essential, along with excellent communication abilities to present financial information clearly. A bachelor’s degree in finance, accounting, or a related field is required, and professional certifications such as CPA or CFA are preferred. Supervise a team of finance and accounting professionals based in Uganda, ensuring adherence to established policies and procedures while fostering a collaborative and efficient work environment.
• Maintain accurate accounting records for all project transactions by utilizing Think Well’s designated accounting system and adhering to Think Well Global policies, as well as local government and donor specifications. Oversee banking and petty cash functions while ensuring monthly reconciliation of local bank accounts and petty cash transactions, including fund receipts, account fund movements, and payroll disbursements. Maintain, analyze, and reconcile balance sheets while ensuring the submission of precise monthly financial reports punctually. Process invoices only upon obtaining the necessary authorization to ensure compliance with established protocols. Ensure adherence to all applicable local regulations while meticulously maintaining financial documentation and facilitating audit processes. Ensure all compulsory items are remitted promptly and in accordance with established deadlines. Assist in revising and/or developing country office manuals that define processes, policies, and procedures. Develop and sustain an organized filing system for financial documents to ensure preparedness for audits and tax reporting, while actively engaging in financial audit proceedings. Oversee program budgets, conduct regular analyses comparing budget versus actual expenditures, and promptly inform the Country Manager and Chief of Party of any substantial deviations. Additionally, provide strategic recommendations to mitigate the identified risks. Assist with the preparation of proposals, adjustment of budgets, and modification of financial plans, as well as the generation of reports as required. A dynamic Human Resources role seeks a detail-oriented professional to manage recruitment, employee relations, onboarding, and compliance. The position requires a bachelor’s degree in Human Resources or a related field, along with three or more years of progressive HR experience. Proficiency in HRIS software, strong interpersonal skills, and a deep understanding of labor laws are essential. Responsibilities include overseeing talent acquisition, resolving workplace conflicts, implementing HR policies, and ensuring adherence to federal and state regulations. The ideal candidate will also facilitate training programs, maintain employee records, and contribute to strategic workforce planning initiatives. Oversee the performance and coordination of both office personnel and human resources team members to ensure efficient operations and adherence to company policies. Leverage collaboration with the Talent team to oversee and facilitate the hiring of local personnel. Collaborate closely with the program headquarters team to design, implement, and oversee a payroll system tailored for local staff, encompassing accurate calculation and timely remittance of taxes as well as other regulatory obligations. Assist with the integration of new employees by facilitating their onboarding process and providing essential introductions to teams and key personnel. Responsibilities include overseeing the preparation and approval of staff contracts to ensure compliance with organizational policies and legal requirements. Oversee the creation, organization, and upkeep of a secure and confidential HR filing system to ensure compliance with data protection regulations and organizational policies. Assist the Country Manager and Chief Operating Partner in executing the performance management framework to drive operational excellence and accountability. Collaborate with the Talent team to facilitate staff development initiatives, ensure adherence to compliance requirements, and deliver relevant training programs. Ensure employee records are accurately maintained in strict compliance with established policies and relevant legal standards. Think Well’s core values are the foundational pillars that shape our organizational ethos, steering our corporate culture and guiding daily professional conduct to align with our mission. These principles serve as the compass for our actions, fostering consistency and purpose in how we operate. Our values encompass: Think big Drive strategic engagement by shaping meaningful discussions within your industry. Empower individuals by providing support, guidance, and resources to help them achieve their goals and maximize their potential. Foster a collaborative environment where team members feel motivated and valued, encouraging continuous growth and development. Demonstrate strong leadership through clear communication, active listening, and constructive feedback to build trust and inspire confidence. Cultivate excellence by consistently delivering outstanding performance and fostering an environment of continuous improvement. Strive to surpass expectations in every task while encouraging innovation and collaboration among team members. Uphold high standards of professionalism and integrity in all interactions, both internally and externally. Embrace challenges as opportunities for growth and remain adaptable in dynamic situations. Champion a culture of accountability, where responsibility and ownership drive results. Prioritize efficiency and effectiveness in all endeavors, ensuring alignment with organizational goals and values. Demonstrate a commitment to lifelong learning and development to stay ahead in your field. Always question Relate authentically We foster a culture of continuous development by embracing ongoing learning and skill enhancement. you are: Think Well’s core competencies encompass essential skills and behaviors that reflect our organizational values and are required of every team member. A forward-thinking individual who forms independent conclusions with intellectual curiosity, drives meaningful dialogue, and champions innovative solutions. You will foster an empowering environment where individuals feel encouraged to take initiative, embrace accountability, and learn productively from setbacks. A collaborative professional who actively engages with individuals from diverse cultural backgrounds, orientations, and perspectives while fostering positive relationships in a virtual environment. Accomplished communicator with unwavering authenticity, candor, and self-awareness, actively engaged in both providing constructive feedback and embracing input from others.

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