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Our client, a mining firm operating in Ghana, is seeking an experienced and highly organised Executive Manager / Office Manager to oversee the day-to-day administrative and operational functions of the office. The successful candidate will provide high-level administrative support to executive management, manage office operations, and coordinate procurement-related activities where required. This role is ideal for a proactive administrator with strong managerial experience who can ensure the smooth, efficient running of the business office.
Key Responsibilities
Oversee and manage the daily administrative operations of the office, ensuring efficiency across all functions. Provide executive-level administrative support to senior management, including scheduling, correspondence, and meeting coordination. Supervise and coordinate the work of administrative and support staff, ensuring accountability and productivity. Manage office budgets, expenses, vendor relationships, and general office resources. Support procurement processes, including sourcing, vendor evaluation, purchase requisitions, and inventory management, where applicable. Ensure proper documentation, filing systems, and records management are maintained in line with company policy. Liaise with internal departments and external stakeholders to facilitate smooth business operations. Coordinate logistics for meetings, site visits, and executive travel. Ensure compliance with company policies, health & safety standards, and relevant regulatory requirements.
Qualifications & Experience
Bachelor's degree in Business Administration, Management, or a related field. A minimum of 5 years' experience in an administrative and/or office management role, with demonstrated managerial responsibility. Prior experience within the mining industry or a similar heavy industry/operational environment is an advantage. Experience in procurement or supply chain support is a strong plus. Proven track record of managing teams and coordinating cross-functional office operations.
Skills Required
Strong leadership and people-management skills. Excellent organisational and multitasking abilities. Sound understanding of procurement processes and vendor management (an added advantage). Strong written and verbal communication skills. High level of professionalism, discretion, and integrity. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong problem-solving skills and ability to work under pressure in a fast-paced environment. Ability to work independently and take ownership of office operations.
Prepare reports, presentations, and correspondence for executive management as required. Handle confidential information with a high degree of professionalism and discretion.
Salary: Attractive. Location: Accra. To apply, please log in and apply on the platform.
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