Recruitment of Service Providers (SPs) for Household Registration (HHR), ITN Distribution, Reverse Logistics and Campaign Waste Management during the 2026 Liberia ITN Mass Campaign

REQUEST FOR PROPOSAL (RFP) RFP No.: 2016687 Recruitment of Service Providers (SPs) for Household Registration (HHR), ITN Distribution, Reverse Logistics and Campaign Waste Management during the 2026 Liberia ITN Mass Campaign Dear Sir/Madam, Catholic Relief Services (CRS), in partnership with the Ministry of Health (MoH) through the National Malaria Control Program (NMCP), is supporting the implementation of the 2026 nationwide Insecticide-Treated Nets (ITN) Mass Campaign in Liberia. The campaign will use a hybrid implementation model consisting of single-phase household registration and ITN distribution in urban districts, and double-phase implementation in rural districts comprising household registration followed by ITN distribution through fixed, mobile and outreach distribution sites. CRS hereby invites qualified and experienced organizations, firms and service providers to submit quotations for the provision of operational services related to household registration, ITN distribution, personnel recruitment and supervision, digital data collection, ITN accountability and reconciliation, reverse logistics of leftover ITNs, campaign waste collection and management, monitoring, reporting and quality assurance. The selected Service Provider(s) will be responsible for establishing and managing field teams, supervisors, coordinators and associated operational structures across assigned geographic locations while ensuring compliance with campaign standard operating procedures, approved implementation schedules, data collection requirements and reporting obligations. Interested bidders are encouraged to review this RFP carefully and submit complete proposals in accordance with the instructions provided herein. CRS reserves the right to reject any or all submissions and is not obligated to award a contract solely on the basis of the lowest price. We thank you for your interest and look forward to receiving your proposal. Sincerely, Procurement Committee Catholic Relief Services (CRS) Liberia REQUEST FOR PROPOSAL (RFP) Recruitment of Service Providers (SPs) for HHR, ITN Distribution, Reverse Logistics and Campaign Waste Management Field Details Procuring Entity Catholic Relief Services, Liberia Program RFP Number [To be Assigned] Selection Method Quality and Cost Based Selection (QCBS): Technical 70 points and Financial 30 points Submission Deadline August 31, 2026, 3:00 PM GMT Bid Opening September 1, 2026,10:00 PM GMT at CRS Office 16th Street, Gardner Avenue, Seaside, C-140 Building, Sinkor Monrovia, Liberia, and online through a Teams meeting link to be shared. Email 1 Subject RFP 2016687 – Administrative and Technical Proposal – [Company Name] – [Lot Number] Email 2 Subject RFP2016687 – Financial Quotation – [Company Name] – [Lot Number] Bid Validity 90 calendar days from bid submission deadline Currency United States Dollars (USD) Financial Submission Separate financial proposal with no pricing information included in the administrative or technical submission I. Introduction Catholic Relief Services (CRS) Liberia, in collaboration with the Ministry of Health (MoH) through the National Malaria Control Program (NMCP), is supporting the 2026 nationwide digitalized ITN Mass Distribution Campaign. The campaign will combine single-phase urban household registration and ITN distribution with double-phase rural household registration and ITN distribution. The objective of this RFP is to recruit qualified Service Providers (SPs) to implement assigned household registration, ITN distribution, reverse logistics, campaign waste management, reporting, data quality and quality assurance activities in accordance with the Scope of Work, the implementation matrix and campaign timelines. II. Scope of Services 2.1 Single-Phase Urban Districts: Montserrado and Margibi Conduct simultaneous household registration and household-level ITN distribution in assigned urban districts. Register households using the campaign-approved digital platform. Distribute ITNs based on the approved allocation matrix. Use the Bring Your Own Device (BYOD) strategy for digital data entry in urban districts. Provide social behavior change messages during household visits. Mark households consistently using campaign markings such as NET RS, NET NR and NET RF. Report daily progress to supervisors and County Coordination Committees. Ensure accountability for ITNs issued and distributed. 2.2 Double-Phase Rural Districts Phase one: conduct household registration, collect household data and issue token cards. Phase two: implement ITN distribution at fixed, mobile and outreach sites. Allocate ITNs strictly in accordance with the approved distribution matrix. Ensure distribution points are accessible, including mobile or outreach sites for communities located more than one hour from fixed distribution points. Form and manage distribution teams for both fixed sites and outreach locations. Verify token cards before ITN issuance and scan ITN barcodes for accountability. Submit daily and weekly reports to the Campaign Management Team and County Coordination Committees. 2.3 Digital Requirements Use the campaign-approved digital platform for household registration and ITN distribution. Sync data in real time where internet is available and ensure offline storage and later synchronization where connectivity is limited. Ensure accuracy of household data including names, sex, date of birth and mobile number where applicable. Maintain confidentiality and security of household data collected. Report data discrepancies immediately to supervisors. Use campaign-provided devices in rural districts and BYOD devices in urban districts, where applicable. Sign campaign consent forms for BYOD use and train personnel on the campaign digital tool. 2.4 Logistics, Leftover ITNs and Waste Management Receive ITNs at pre-positioning sites and distribution points as applicable. Verify ITN deliveries from third-party logistics providers and sign waybills. Use campaign-approved paper-based and digital stock management tools. Maintain custody and safeguard ITNs until completion of distribution. Manage secure collection and return of leftover ITNs according to the approved return matrix. Collect, stack, record and store empty ITN bale bags and straps for accountability. Submit waste management, inventory and final summary reports to CRS, CMT and CCC as required. III. Campaign Implementation Windows Campaign Phase Location / Activity Mandatory Window / Requirement Single Phase Urban HHR and ITN distribution in Montserrado and Margibi; reverse logistics and campaign waste management Start: 16 November 2026. HHR and ITN distribution must end no later than 27 November 2026. Double Phase Rural ITN distribution in Bong, Gbarpolu, Grand Bassa, Grand Cape Mount, Grand Gedeh, Grand Kru, Lofa, Margibi, Maryland, Montserrado, River Gee and Sinoe; reverse logistics and waste management Start: 7 December 2026. ITN distribution must end no later than 18 December 2026. IV. Proposed Lot Structure The lot structure below is proposed for procurement planning and may be adjusted based on the final campaign allocation matrix and county/district implementation plan. Lots County Communities Population Households ITNs Implementation Modality 1 Bong 1310 471921 112371 262200 Double-phase rural implementation 2 Gbarpolu 474 117613 27354 65348 Double-phase rural implementation 3 Grand Bassa [Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally] 218948 Double-phase rural implementation 4 Grand Cape Mount 467 152897 38291 84952 Double-phase rural implementation 5 Grand Gedeh 407 191599 38308 106451 Double-phase rural implementation 6 Grand Kru 210 103439 19516 57460 Double-phase rural implementation 7 Lofa 842 448178 91452 248992 Double-phase rural implementation 8 Margibi 457 465860 110916 258816 Single-phase HHR and ITN distribution Margibi-Rural 645 91457 21776 50810 Double-phase rural implementation 9 Maryland 233 185948 40420 103302 Double-phase rural implementation 10 Montserrado – Urban [Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally] 3 [Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally] 8 Single-phase HHR and ITN distribution Montserrado – Rural 772 275630 64101 153140 Double-phase rural implementation 11 River Gee 223 102101 19642 56726 Double-phase rural implementation 12 Sinoe 455 148536 29128 82520 Double-phase rural implementation Bidders may submit quotations for one lot, multiple lots or all lots based on their operational capacity. Each lot will be evaluated independently. CRS reserves the right to limit the number of lots awarded to a single bidder based on capacity, risk and implementation requirements. V. Instructions to Bidders 5.1 Registration Requirement IMPORTANT: ALL interested bidders MUST register their intent to participate by emailing [Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally] with the Subject line: ‘REGISTRATION — RFP N°2016687 — [Company Name]’ Provide: Company Name |

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