Maintenance Assistant

Responsabilités

Performs routine maintenance tasks to ensure optimal operation of facilities and equipment. Assists in inspecting buildings, systems, and infrastructure for potential issues, conducting minor repairs, and performing preventive maintenance. Installs, adjusts, and maintains fixtures, fittings, and equipment as needed. Responds to maintenance requests, troubleshoots problems, and implements solutions promptly. Maintains inventory of tools, materials, and spare parts, documenting usage and ordering replacements when necessary. Ensures compliance with safety regulations and maintains clean, organized work areas. Collaborates with other teams to support facility operations and address maintenance needs efficiently. Marie Stores Uganda (MSU) seeks a highly motivated and skilled individual to join our team as [Job Title]. The ideal candidate will possess a [relevant degree or certification], along with a minimum of [X years] of experience in [specific field or industry]. Strong proficiency in [specific skills or software] is essential, and fluency in both English and [local language, if applicable] is required. The role involves overseeing [key responsibilities], ensuring compliance with [relevant standards or regulations], and collaborating with cross-functional teams to drive [specific goals or initiatives]. Additionally, the position demands exceptional communication skills, a proactive approach to problem-solving, and a commitment to [organization’s mission or values]. Previous experience in [related sector, e.g., healthcare, education, or social services] is highly advantageous. We are seeking a dedicated professional to join our team at a nonprofit and non-governmental organization, where our mission centers on creating positive social impact. The ideal candidate will possess a strong commitment to our cause, coupled with the ability to thrive in a dynamic and collaborative environment. Responsibilities include developing and implementing strategic initiatives, managing donor relationships, and overseeing program execution to ensure alignment with organizational goals. Proficiency in project management, exceptional communication skills, and prior experience within the nonprofit sector are essential. Additionally, the candidate should demonstrate adaptability, problem-solving capabilities, and a passion for advancing our mission through innovative and sustainable solutions. Installation, Maintenance & Repair, Transportation & Logistics, Business Operations, and Social Services & Nonprofit sectors require skilled professionals to ensure operational efficiency, service reliability, and strategic execution. Professionals in these fields must possess strong technical aptitude, problem-solving capabilities, and adaptability to evolving industry demands. Responsibilities include overseeing installations, performing routine maintenance, managing logistical operations, optimizing business processes, and supporting community initiatives. A commitment to safety, regulatory compliance, and continuous improvement is essential for success in these dynamic and impactful roles. A six-month probationary period is required for this role, which is based in Kampala, Uganda. This position does not involve direct reports, and the successful candidate will report directly to the Logistics Manager. Additionally, the role carries budgetary responsibilities. ABOUT US Marie Stores Uganda (MSG), as part of MSI Reproductive Choices—a global leader in reproductive healthcare—empowers individuals to access comprehensive, quality services and make informed decisions about their reproductive well-being. MSG operates across Uganda, delivering exceptional sexual and reproductive health services through diverse delivery channels. The organization bolsters public health infrastructure by supporting over 915 public health facilities, managing 25 mobile outreach teams, 12 health centers, and a dedicated maternity hospital, while expanding access to socially marketed products such as Flame and Lifeguard condoms, Back Up emergency contraception, and Well Plan daily contraceptive pills. These efforts enable women and families to exercise autonomy over family planning, fostering opportunities for personal growth, healthier livelihoods, and greater socioeconomic stability. THE ROLE Oversee a broad range of critical duties encompassing core operational functions, ensuring alignment with organizational objectives and efficiency standards. Collaborate cross-functionally to execute strategic initiatives, maintaining clear communication channels to foster cohesive teamwork and drive project momentum. Develop and implement robust processes to enhance productivity, accuracy, and scalability across departments. Monitor performance metrics, analyze trends, and recommend data-driven improvements to optimize workflows and resource allocation. Serve as a liaison between executive leadership and operational teams to translate high-level goals into actionable plans. Ensure compliance with industry regulations, company policies, and quality assurance protocols to uphold organizational integrity. Mentor team members, fostering professional growth through constructive feedback and skill development opportunities. This position encompasses significant responsibilities, including the following key areas: Perform thorough evaluations of vehicles to identify any operational issues, safety concerns, or compliance deviations. Assess mechanical components, structural integrity, and overall condition to ensure adherence to regulatory standards and manufacturer specifications. Document findings accurately and recommend necessary repairs or maintenance actions to maintain optimal performance and safety. Ensures adherence to prescribed maintenance schedules and protocols, verifying all tasks are completed in alignment with established guidelines to uphold system reliability and operational efficiency. The incumbent is tasked with effectively diagnosing and resolving maintenance issues in a timely and efficient manner. This role requires a proactive approach to identifying potential problems before they escalate, ensuring minimal disruption to operations. Duties include performing routine inspections, troubleshooting equipment failures, and implementing corrective measures to restore functionality. Strong problem-solving skills and a keen attention to detail are essential to accurately assess issues and execute appropriate solutions. Familiarity with maintenance tools, safety protocols, and industry standards is mandatory. Additionally, the ability to maintain accurate records of maintenance activities and report unresolved issues to management is required. Data management within the Financial Management Information System (AMIS) encompasses the systematic organization, maintenance, and security of financial data to ensure accuracy, accessibility, and compliance with regulatory standards. This role involves overseeing data integrity, processing financial transactions, and generating detailed reports to support decision-making and audit requirements. Candidates must possess proficiency in financial data systems, analytical skills for identifying discrepancies, and adherence to strict data governance policies. Responsibilities include validating data accuracy, implementing backup and recovery procedures, and collaborating with cross-functional teams to optimize data utility and mitigate risks. Cost monitoring entails systematically tracking, analyzing, and managing expenses to ensure financial efficiency and adherence to budgets. This involves comparing actual expenditures against projected costs, identifying variances, and implementing corrective measures when necessary. Regular financial reviews are conducted to assess spending patterns, optimize resource allocation, and mitigate risks of overspending. The role requires proficiency in financial software, attention to detail, and the ability to communicate findings clearly to stakeholders for informed decision-making. When incidents occur, employees are required to promptly document and report them through the established incident reporting system. All relevant details, including the date, time, nature of the incident, individuals involved, and any actions taken, must be accurately recorded. Supervisors must review and escalate reports as necessary. The incumbent is tasked with compiling, analyzing, and presenting fleet performance data to ensure operational efficiency and compliance with organizational standards. This role involves generating detailed reports on vehicle utilization, maintenance schedules, fuel consumption, and driver performance metrics. The position requires proficiency in data analysis tools, strong attention to detail, and the ability to translate complex data into actionable insights. Key responsibilities include monitoring fleet KPIs, identifying trends or inefficiencies, and recommending improvements to enhance productivity and reduce costs. Effective communication skills are essential to present findings to stakeholders and support data-driven decision-making. 8. General Support Key Actions Develops and tracks key performance indicators (KPIs) and operational outputs to evaluate progress and effectiveness, ensuring alignment with strategic goals. Establishes measurable benchmarks to assess performance, analyze trends, and generate actionable insights for continuous improvement. Monitors critical metrics to identify areas of success, inefficiency, or underperformance, providing data-driven recommendations to stakeholders. Maintains accurate records of performance data, ensuring transparency and accountability in reporting. Utilizes analytical tools and methodologies to interpret results, supporting informed decision-making across teams. Perform regular vehicle inspections to identify maintenance requirements and ensure operational readiness. Maintaining a high inspection compliance rate requires diligently tracking identified issues against those successfully resolved. To guarantee compliance with the established annual vehicle service plan. Ensuring strict adherence to the service schedule is essential, as any missed services must be avoided to maintain operational integrity. Address all reported maintenance issues in a timely and efficient manner, ensuring they are fully resolved and closed out promptly. Ensure prompt resolution of issues to minimize the backlog of unresolved items. Prioritize and address open issues efficiently to maintain workflow continuity and operational effectiveness. Ensuring data integrity, implementing timely system updates, and maintaining comprehensive record completeness are essential priorities. Cost tracking involves systematically overseeing and evaluating expenditures to ensure they align with budgetary guidelines and financial objectives. This role requires meticulous attention to detail to identify discrepancies, analyze spending patterns, and implement corrective measures when necessary. The position demands proficiency in financial reporting tools and methodologies, as well as the ability to interpret data to support informed decision-making. Candidates should possess strong analytical skills, a solid understanding of accounting principles, and experience in budget management to effectively mitigate financial risks and optimize resource allocation. Oversee maintenance expenditure to identify and report any deviations from projected budgets. Early detection of discrepancies between budgeted and actual expenditures is essential to promptly address any cost overruns. Prepare detailed reports outlining vehicle failures and accidents for comprehensive analysis and review. Ensure all reports are submitted promptly, with meticulous attention to completeness and quality. Prepare and submit weekly reports detailing fleet availability metrics and maintenance activities. Ensure timely submission of reports while maintaining optimal fleet availability and achieving high maintenance completion rates. Execute various essential departmental tasks as required to support ongoing operations and address emerging needs. Demonstrated ability to meet established deadlines and complete assigned tasks at a high rate of efficiency; consistently provides prompt responses to allocated responsibilities. We are seeking a detail-oriented individual to oversee and execute a comprehensive task matrix, ensuring all assigned responsibilities are completed efficiently and accurately. The ideal candidate will possess strong organizational skills and the ability to prioritize tasks in a dynamic environment. Responsibilities include managing multiple deadlines, coordinating cross-functional activities, and maintaining meticulous records of progress and outcomes. Proficiency in task management tools and software is required, along with excellent communication skills to liaise effectively with team members and stakeholders. A proven track record in similar roles and a commitment to meeting performance benchmarks are essential. Frequency Responsibilities include executing a variety of duties to support operational efficiency and team objectives. Key requirements entail maintaining a strong attention to detail, demonstrating proficiency in relevant software tools, and possessing excellent organizational and communication skills. The role involves collaborating with cross-functional teams to ensure project deadlines are met while adhering to established protocols. Additionally, the position demands adaptability to shifting priorities and the capability to troubleshoot issues independently. Prior experience in a similar capacity is preferred, and the ability to work effectively under tight deadlines is essential. Conduct thorough vehicle inspections and meticulously complete corresponding checklists. Promptly log any defects or issues identified into the AMIS system. Perform assigned maintenance work orders with precision and efficiency. Uphold a clean and orderly workshop environment at all times. Ensure all data entry and reporting tasks are completed accurately and in a timely manner. Generate and oversee repair and maintenance schedules to ensure timely execution and compliance. Address open repair and maintenance issues by tracking progress and implementing resolutions. Maintain accurate and up-to-date repair and maintenance records in Appoint. Assist in compiling reports on mechanically available vehicles. Help prepare and submit incident reports in accordance with established deadlines. Monthly To ensure accurate service completion metrics, oversee the maintenance backlog, and promptly escalate any delays, diligently uphold data integrity and completeness within the AMIS framework. Additionally, provide critical support to fleet availability objectives and compile, as well as submit, comprehensive maintenance reports. Qualifications, experience, skills, and personal attributes required for the role include:

An Ordinary Diploma in Automotive or Mechanical Engineering is required. Requires a minimum of two years of practical experience in fleet management and motor vehicle repair. Proficient in utilizing various computer applications and software systems efficiently. A collaborative professional who demonstrates strong interpersonal and communication abilities, effectively engaging with colleagues to achieve shared objectives. As a valued member of our team, you will embody the MSI behaviors that define our culture and drive our success. These behaviors reflect our commitment to excellence and guide our interactions with colleagues and customers alike. Demonstrating integrity, collaboration, and innovation, you will contribute to a positive and productive work environment while upholding the highest standards of professionalism. High performance at MSU is determined not only by the outcomes individuals achieve but also by the manner in which they carry out their responsibilities and the influence they exert on colleagues. We value and require all team members to consistently exhibit the following behaviors: Model the Way I consistently pursue excellence while maintaining unwavering clarity, integrity, accountability, and honesty in all my actions and decisions. I exemplify leadership through transparency, honesty, and accountability, fostering an environment of excellence while promoting open communication across all organizational levels. Energize and cultivate a collective vision by articulating a compelling future that resonates with and unites team members around common goals and aspirations. Motivate individuals to embrace and contribute to a shared purpose, fostering collaboration and alignment toward achieving meaningful outcomes. Encourage open dialogue and active participation to ensure every voice is heard and valued in shaping the vision’s direction. Develop strategies to translate this vision into actionable plans, inspiring commitment and driving progress through clear communication and consistent reinforcement of shared objectives. I foster a unified vision, maintain a strategic focus, articulate a clear plan, and ensure the voices of our clients remain central to all decision-making processes. I inspire and unite teams around MSI’s vision by aligning our collective ambitions; I distill strategy into actionable objectives and recognize that our clients, team members, and partners are fundamental to achieving success. Challenge conventional thinking by constantly seeking innovative approaches to problem-solving and process improvement. Encourage a culture of experimentation where calculated risks are embraced to drive meaningful change. Actively question the status quo to identify inefficiencies and opportunities for growth, while inspiring others to adopt a forward-thinking mindset. Foster an environment where feedback is not only welcomed but acted upon, ensuring continuous evolution and adaptability in dynamic work settings. I continually challenge the status quo, foster innovation, welcome fresh perspectives, extract valuable lessons from experiences, and am deeply committed to both personal and professional growth—for myself and those around me. I embrace innovative thinking, foster ongoing professional development, and value constructive input to drive MSI’s strategic objectives. Proactively adapting to evolving circumstances, I ensure alignment with organizational goals through agile and forward-thinking approaches. Empower individuals to take initiative and champion collaboration, fostering an environment where collective success is prioritized, and personal growth is encouraged. I foster an environment at MSI where individuals can thrive, perform at their highest capacity, and achieve their full potential by embracing diverse perspectives and ensuring every voice is valued and heard. I prioritize cultivating trust, fostering collaboration, and promoting shared ownership, all while nurturing the development of future leaders and consistently demonstrating dignity and respect toward others. Foster a culture of appreciation and motivation among team members by regularly recognizing their achievements and contributions. Cultivate an environment where heartfelt acknowledgment is a cornerstone of the workplace, ensuring individuals feel valued and inspired to perform at their best. I make it a priority to acknowledge the contributions of others, foster a culture of shared achievement, engage with and support the MSI community, and demonstrate genuine care and commitment. I foster an environment of excellence by setting ambitious standards and encouraging personal achievement, while wholeheartedly embracing our shared values and celebrating both individual and collective successes. Additionally, I prioritize empathy and respect for every team member, recognizing the importance of our shared humanity in driving success. Demonstrated leadership experience is required exclusively for individuals in leadership roles. Through adept situational leadership, you motivate individuals and teams by offering precise guidance and direction. You identify and create opportunities that inspire team members, fostering skill development and unlocking potential while simultaneously reinforcing our talent pipeline and succession planning efforts. You stay informed about the latest advancements in our industry, offering valuable strategic perspectives on our clients and business while fostering this mindset within your team. You craft a compelling vision of the future that motivates and energizes those around you. MSI VALUES teamwork, innovation, and a commitment to excellence. We seek individuals who thrive in collaborative environments and are eager to contribute to groundbreaking projects. Candidates must demonstrate strong problem-solving skills, adaptability in dynamic settings, and a passion for continuous learning. Responsibilities include driving project success through creative solutions, fostering cross-functional cooperation, and maintaining high standards of performance. Experience in [relevant field] and proficiency in [specific tools/technologies] are required, along with exceptional communication and organizational abilities. Join us to shape the future with a team dedicated to delivering outstanding results and fostering a culture of growth and achievement.

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