Supply of Goods and Services Tender for PIPE Secretariat

Responsabilités

We are issuing a prequalification notice to solicit interest from qualified vendors. This process aims to establish a roster of preapproved suppliers who can meet our procurement needs. Vendors must demonstrate compliance with specified financial, technical, and operational criteria to be considered. Participation requires submission of comprehensive documentation, including company profiles, financial statements, and references. Successful candidates will gain eligibility to bid on future projects and contracts. The deadline for submission of prequalification documents is strictly enforced. The PIPE Secretariat requires the procurement of goods and delivery of services to support its operational and administrative functions. This entails the acquisition of necessary materials, equipment, and resources, as well as the engagement of professional services to meet the Secretariat’s ongoing and project-specific needs. The successful vendor will ensure timely delivery, compliance with procurement regulations, and adherence to quality standards. NFP Reference: PIPE/PROC2026/02 Proposal Submission Deadline: Wednesday, 26 August 2026, by 5:00 p.m. East Africa Time (EAT) INTRODUCTION The merchandise and services categories encompassed by this procurement opportunity are structured into distinct lots, each tailored to specific procurement needs. These categories encompass a comprehensive range of goods and services, ensuring alignment with the operational and strategic requirements of the organization. Each lot is designed to facilitate targeted procurement processes, allowing for more efficient sourcing, evaluation, and acquisition. Qualified candidates may submit applications for any of the designated Lots that align with their qualifications and professional interests. We are currently seeking a highly motivated individual to fill the role of Category Manager. The ideal candidate will have a proven track record in managing product categories, with a focus on strategic planning, vendor negotiations, and market analysis. Responsibilities include developing and executing category strategies to drive sales and profitability, collaborating with cross-functional teams to ensure product availability and alignment with business goals, and analyzing market trends to identify growth opportunities. The position requires strong analytical skills, exceptional communication abilities, and a deep understanding of supply chain dynamics. A bachelor’s degree in business, marketing, or a related field is preferred, along with at least five years of experience in category management or a similar role. Proficiency in data analysis tools and ERP systems is highly desirable. Indicative Scope We seek a dedicated professional to oversee and ensure the seamless operation of all guest-facing services within our establishment. The ideal candidate will manage front desk operations, coordinate housekeeping schedules, maintain high standards of cleanliness throughout the property, and address any guest inquiries or concerns promptly and courteously. Additionally, they will supervise staff performance, uphold safety protocols, and collaborate with other departments to deliver an exceptional hospitality experience. Responsibilities include handling reservations, managing check-ins and check-outs, and resolving issues efficiently to enhance guest satisfaction. A strong background in hospitality management, excellent communication skills, and the ability to lead a team are essential for success in this role. The role involves providing suitable accommodation and ensuring compliance with venue specifications and hospitality standards for PIPE functions and CPD training sessions. Proven experience in event planning, culinary operations, or hospitality management is essential for this role. Candidates must possess strong organizational and communication skills to coordinate with clients, staff, and vendors effectively. The ideal applicant will oversee menu development, ensure strict adherence to food safety regulations, and maintain impeccable presentation standards. Proficiency in budget management, inventory control, and staff supervision is required. Additionally, the ability to adapt to evolving client needs while delivering exceptional service is crucial. Providing a variety of meals, teas, drinks, and refreshments to support meetings, training sessions, workshops, and conferences. Responsible for performing compound maintenance tasks and ensuring the proper execution of fumigation procedures, this role entails maintaining the structural integrity of buildings, equipment, and surrounding areas while adhering to safety protocols. Duties include inspecting facilities for potential pest infestations, executing fumigation treatments using approved chemicals, and monitoring environmental conditions to prevent contamination. Proficiency in handling maintenance tools and equipment, as well as knowledge of pest control regulations, is required. The position demands meticulous attention to detail to uphold sanitation standards and ensure a pest-free environment. The maintenance of grounds and compounds, alongside the implementation of periodic pest control measures, is required at the PIPE premises. Skilled technicians are responsible for conducting comprehensive repairs and performing routine maintenance on generators to ensure optimal functionality. This role involves diagnosing mechanical and electrical issues, replacing faulty components, and conducting thorough inspections to prevent potential failures. Applicants must possess a strong technical background, including proficiency in generator systems, troubleshooting expertise, and familiarity with safety protocols. Additionally, candidates should have prior experience in repair work and the ability to interpret technical manuals and schematics. Strong problem-solving skills and meticulous attention to detail are essential for maintaining high service standards. We handle breakdown repairs, supply spare parts, and provide fuel for standby generators. We are seeking a dedicated individual to manage office consumables, ensuring a consistent supply of essential supplies such as paper, pens, staples, and printer cartridges. The role involves monitoring inventory levels, assessing usage patterns, and placing orders to prevent shortages while avoiding excess stock. Strong organizational skills and attention to detail are required, along with proficiency in basic inventory management systems. Additionally, the position entails maintaining accurate records of purchases and expenditures, coordinating with vendors, and occasionally distributing supplies to different departments. The ideal candidate will have prior experience in office administration or supply chain coordination, with the ability to work efficiently in a fast-paced environment. Responsible for procuring pantry staples, kitchen supplies, and lavatory consumables to ensure adequate stock levels at all times. Responsible for procuring and managing stationery and office supplies, this role ensures the availability of essential materials for seamless business operations. Duties include evaluating supplier performance, negotiating pricing agreements, and maintaining accurate inventory records to prevent shortages or excesses. Requires proficiency in inventory management systems, strong organizational skills, and the ability to coordinate timely replenishments. Candidates must demonstrate meticulous attention to detail and a proactive approach to addressing supply chain challenges. Responsibilities include overseeing the procurement and management of general office stationery, printing supplies, and consumable materials to ensure adequate availability and efficient distribution throughout the organization. We are seeking a skilled professional to oversee the creation and production of printing, branding, and publicity materials. The ideal candidate will have extensive experience in graphic design, print production, and brand development. Responsibilities include designing high-quality marketing collateral, managing print projects from concept to delivery, and ensuring brand consistency across all materials. Proficiency in industry-standard design software, strong attention to detail, and the ability to meet deadlines are essential. Additionally, the role requires collaboration with cross-functional teams to align materials with campaign goals and maintain a cohesive brand identity. Responsibilities include producing a variety of marketing materials such as reports, brochures, banners, signs, apparel, and corporate souvenirs, with additional itemized details specified in the purchase or bidding document. We provide a range of essential services designed to support and enhance operational efficiency. These include system maintenance, troubleshooting, and performance optimization to ensure seamless functionality. Our offerings extend to user training, technical support, and strategic consulting to address evolving business needs. Additionally, we deliver customized solutions, compliance assistance, and continuous improvement initiatives to drive sustained success. Professional fire extinguisher servicing, LAVA equipment rental, event branding solutions, and additional related services are provided as part of our comprehensive offerings. To be eligible for enlistment, candidates must meet all mandatory requirements, including age, education, medical, and legal standards as prescribed by the governing authority. Prospective applicants should possess the necessary qualifications, demonstrate physical and mental fitness, and comply with national defense policies. Additionally, they must successfully pass background checks, aptitude assessments, and any other evaluations deemed essential for service. Applicants are required to be properly registered with the Uganda Registration Services Bureau (USB), possess a valid Tax Compliance Certificate (TCC) from the Uganda Revenue Authority (URA), and hold VAT registration or Taxpayer Identification Number (TIN) confirmation, along with PPDA provider registration where applicable. Additionally, a current trading license must be presented, and candidates should have at least four (4) years of verifiable experience in the specified Lot(s). Strong preference will be given to companies owned or operated by PIPE members in good standing, particularly those demonstrating sufficient capacity to fulfill the required deliverables. A non-refundable fee is required to complete your application submission. Please note that this charge applies to all candidates regardless of the position. Payment must be received before your application can be reviewed for consideration. The fee amount is listed on the job posting and remains consistent for every applicant. Failure to submit the payment within the specified timeframe will result in the application being deemed incomplete. To submit your application for consideration, please follow the outlined process for applying. Ensure all required documents are prepared and reviewed prior to submission. Include a detailed resume highlighting relevant experience and qualifications. Accompany your application with a tailored cover letter that demonstrates your alignment with the role’s requirements and the organization’s values. Submit all materials through the designated application portal or as instructed in the job posting. Be mindful of deadlines to ensure your application is received in a timely manner. Inquiries and submission-related communications should be directed to the designated

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