Creditors Manager

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Creditors Manager

People Dimension

Sunday, 17 May 2026

17

Finance/Accounting - Other Finance/Accounting

Pretoria

FULL TIME

R30 000,00 - R50 000,00 (PER MONTH)

Job Specification

Company

Reference Number

Job Summary

Duties & Responsibilities

Main Job Responsibilities:

Daily

Ensure accurate processing and verification of supplier invoices by the validations team

Ensure all Excess Waiver validations are done daily by close of business

Import all validated invoices into Evolution by 08h30 daily.

Manage the scheduling and execution of payments in line with agreed payment terms and schedules

Manage the creditor AVS process to ensure all bank accounts have been successfully verified before loading the code into the bank

Ensure all successful verified creditor codes have been loaded into the bank timeously to avoid any payment delays

Ensure all purchase orders for overheads and VAPs are loaded daily

Maintain an up-to-date creditors ledger and ensure service provider accounts are reconciled daily.

Resolve supplier queries and disputes promptly and professionally

Ensure all proper record keeping including the saving of all recons, age analysis and statements to the correct locations in the electronic filing system (W:drive).

Answer calls and deal with telephone queries

Attend to and resolve all tasks logged to you on CCA.

Train and coach creditors’ clerks to ensure all processes are correctly followed, address any areas where a process has not been followed immediately.

Ensure the accounts mailbox is attended to by the finance administrator and that all statements and emails received have been allocated to the responsible creditors clerk to action.

Attend meetings as and when required.

Weekly

Ensure all weekly service provider payments runs are processed and released every Friday

Manage the Reimbursement and Ex-Gratia process to ensure all payments are made every Friday

Ensure all weekly preferred supplier recons are done weekly, such as Plumblink and First Help

Complete the ABSA Purchase order recon and submit it to the Finance Administrator to capture in evolution every Wednesday

Manage the Santam Real Estate validation process to ensure validations are completed by Wednesday close of business.

Manage the onboarding process of new Service providers by ensuring the creditor has been loaded into evolution and the bank and that the SP has been allocated to a creditors clerk.

Meet with the creditors team weekly to manage implemented targets, address concerns, assist with queries etc.

Monthly

Review the creditors allocation list to ensure all accounts have been allocated to a creditor clerk.

Ensure all Service Provider recons for the top 100 SP’s are completed by the 20th of each month

Ensure all SP deduction tasks have been processed to ensure an accurate AP age analysis at month end

Prepare the month end payment run on the last day of each month to ensure payments are released on the first working day of the month

Ensure all overhead purchase orders have been captured accurately and before the closure of month end

Complete the Safe and Sound supplier recons and approve invoices for capturing and payment. Ensure queries are resolved promptly

Reconciliations

Review service provider reconciliations for correctness. This is an ongoing process involving taking samples off recons, checking the samples have been managed correctly and that all issues are resolved. Coach team members as required.

Manage debit balances by ensuring cases are validated where upfront payments have been made and all RTS’s that have been processed is recovered.

Assist Creditor Clerks with resolving old reconciling items that have not been resolved by escalating to the responsible department manager. See queries through until resolution.

Creditor Communication

Ensure that you and your team respond to Service Provider queries and complaints timeously (48 Hours) to avoid unhappy SP’s.

Always maintain excellent supplier relationships by appropriate and courteous communication. The Creditors are your clients, and all their queries must be responded to and resolved by yourself and your team, until resolution.

Year End / Audits

Ensure all recons are done at year-end to a standard acceptable for an audit and that the correct period has been fully reconciled, with explanations being provided on all material reconciling transactions.

Assist with submitting requested Creditors samples during the financial year audit

Staff Management

Set and ensure Creditors Clerks have met their daily, weekly and monthly targets.

Monitor team attendance and timekeeping. Ensure that all leave has been submitted correctly through Sage

Address any habitual offenses for timekeeping, tardiness, lack of performance, etc.

Ensure all functions are covered daily and if an employee is absent there is a backup solution.

Ensure the creditors team is adequately staffed to manage the workload effectively

Manage departmental processes and ensure that all Standard Operating Procedures are current and that the staff has been trained.

Quarterly KPI’s to be completed on your team, in the agreed format, discussed with the Financial Manager, and feedback provided to your staff. These need to be saved on the server in a confidential folder to be used to justify salary increases, promotions and bonuses.

Desired Experience & Qualification

Criteria

Creditors management experience

Banking systems experience

Excellent communication skills

Excel, including macros, lookups, and pivot tables

Ability to compile reports including PowerPoint

Effective use of company dashboards

Clear Criminal Record and ITC Checks required

Previous experience reporting into senior management

Culture fit and personal attributes

Sense of urgency

Fast and clear thinker

Adhere to rules, processes and deadlines

Organized

Systematic

Teamwork and engagement

Able to gain respect from the team

Leadership

People Dimension

15 Soveriegn drive, Irene. Route 21

2-10

Recruiter

About

PEOPLE DIMENSION believes that every successful Brand is shaped by Great People who deliver on the promise they make. PEOPLE DIMENSION is a Recruitment agency committed to seek greatness in the South African job market. Skills attraction is our passion and building trusted partnerships with both our clients and applicants our priority. PEOPLE DIMENSION prides us on providing a personalized and delivery-focused recruitment function across all industries. Our Services include both permanent and contract placements, in the following specialist areas;

• Information Technology

• Engineering

• Finance

• Office Support

• Insurance

• Marketing & Sales A clear understanding of our clients’ business and corporate culture is the starting point of every successful placement we make. Our extensive industry knowledge and more than 11 year presence within the recruitment industry, enables us to find and introduce South Africa’s top talent to our clients. We also believe in continuous follow up on the progress of the candidate we have placed as well as the level of both our client’s and candidate’s satisfaction with our service. PEOPLE DIMENSION adheres to the APSO Constitution and Code of Ethics and is therefore very serious in complying with the requirements of South Africa’s Labour legislation. We are also a Level 4 BEE Contributor. Integrity and Service excellence is our promise to you. We invite you to choose PEOPLE DIMENSION as your recruitment partner.

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Job Details

• Country : Afrique du Sud

• Contract Type : CDI