Human Resources & Administration Support Assistant

Responsabilités

Salonika Engineering Limited is currently seeking applications from highly qualified and experienced candidates for the following open position. Human Resources & Administration Assistant Officer This role supports the Human Resources and Administration departments by performing a range of operational and administrative tasks. Responsibilities include managing employee records, processing payroll documentation, coordinating recruitment efforts, and maintaining compliance with company policies and labor regulations. The ideal candidate will possess strong organizational skills, proficiency in HR software, and the ability to handle confidential information with discretion. Prior experience in an administrative or HR support capacity is preferred. Job Purpose To execute human resources and administrative duties with the objective of optimizing workforce utilization and operational efficiency throughout the organization. STATEMENT OF MAIN DUTIES (a) To ensure sufficient staffing levels—both in terms of quantity and quality—the incumbent establishes and oversees an effective recruitment process to fulfill the organization’s labor requirements. (b) The PPE Inventory Management Specialist is responsible for distributing personal protective equipment (PPE) to employees and maintaining the PPE detection tracker to guarantee that issuances are processed promptly as employees’ requirements approach their renewal dates.Maintains and updates the Silicosis examinations Database to ensure thorough tracking and compliance. Additionally, verifies employee attendance to uphold health and safety standards within the organization. (d) Maintains supply inventory and prepares associated reports, ensuring efficient administrative operations, while performing general office clerk duties and errands. (e) Compiles, updates, and inputs data concerning AHIMA, NASA, and other relevant entities into the database to facilitate quick retrieval and future reference. (f) Develops and sustains communication networks to facilitate prompt and efficient information sharing throughout the organization. (g) The role entails delivering essential administrative support by preparing and distributing Timesheets, leave forms, sick notes, and handling pay queries. Additionally, the position involves maintaining and updating the live register and database to uphold operational efficiency. Education and Work Experience Grade 12 School Certificate or equivalent qualification is required. b) A diploma or an equivalent qualification in Human Resource Management, Business Administration, or a closely related field is required. With a minimum of three years of hands-on experience in human resources functions, the ideal candidate will bring a strong foundation in HR practices and strategies to the role. Skills and Competencies Proficient in utilizing computer systems and software, with a strong command of Microsoft Office applications, including proficiency in Word, Excel, PowerPoint, and Outlook, among others. b) Exceptional proficiency in both verbal articulation and written expression. c) Requires meticulous attention to detail to ensure precision in all tasks and deliverables. d) Data entry experience e) Familiarity with standard office machinery, including but not limited to printers, copiers, fax machines, and scanners, is essential. Applications, including a curriculum vitae, copies of relevant certificates, and verifiable references, must be submitted no later than 22 nd August 2026 to: The Human Resource Manager Silondwa Engineering Limited P.O. Box 72463 NDOLA Email : [Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally] or [Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally] / [Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally] NB. Shortlisted candidates will receive notification.

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