Human Resources & Administration Coordinator

Responsabilités

Salonika Engineering Limited is currently seeking applications from highly qualified and experienced professionals to fill the following vacant position. Human Resources & Administration Assistant Officer We are seeking a detail-oriented professional to support the Human Resources and Administration functions. The ideal candidate will provide comprehensive assistance in recruitment, employee records management, payroll coordination, and general administrative duties. Responsibilities include maintaining employee files, processing onboarding and offboarding documentation, assisting with benefits administration, and ensuring compliance with company policies and labor regulations. The role requires strong organizational skills, proficiency in HR software and Microsoft Office Suite, and the ability to handle confidential information with discretion. Exceptional communication and interpersonal skills are essential to collaborate effectively with staff at all levels. Prior experience in an HR or administrative support role is preferred. Job Purpose Conduct human resources and administrative operations to optimize workforce utilization and enhance organizational efficiency. STATEMENT OF MAIN DUTIES (a) Ensures optimal staffing levels are maintained by implementing an effective recruitment process to align with organizational labor requirements. (b) The department is responsible for distributing personal protective equipment (PPE) to employees while maintaining the PPE detection tracker to guarantee the timely provision of PPE as renewal deadlines approach.Maintains and updates the Silicosis examinations database to ensure employees attend required health and safety screenings. (d) Duties include managing general office clerical tasks and errands, overseeing supply inventory, and generating associated reports to support streamlined administrative operations. (e) Compiles, updates, and inputs AHIMA, NASA, and related data into the database to facilitate quick retrieval and future reference. (f) Develops and sustains communication pathways to facilitate efficient and prompt information sharing throughout the organization. (g) The incumbent is responsible for delivering comprehensive administrative support, including the preparation and distribution of Timesheets, leave forms, sick notes, and payroll inquiries, as well as maintaining and updating the live register and database, to uphold operational efficiency. Education and Work Experience Grade 12 School Certificate or its equivalent is required for this position. Obtained a Diploma or an equivalent qualification in Human Resources, Business Administration, or a closely related field. With a minimum of three years of hands-on experience in various HR functions, the ideal candidate will possess a strong foundation in human resources operations. Skills and Competencies a) Strong proficiency in computer applications, with a focus on Microsoft Office Suite. b) Exceptional proficiency in both verbal and written communication is required. c) Requires meticulous attention to detail to ensure accuracy and precision in all tasks. d) Data entry experience Proficiency in operating standard office equipment is essential for this role. Applications must be submitted with a comprehensive curriculum vitae, certified copies of relevant qualifications, and verifiable professional references no later than 22 nd August 2026 to: The Human Resource Manager Silondwa Engineering Limited P.O. Box 72463 NDOLA Email : or / NB. Shortlisted candidates exclusively will receive notification.

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