Call for Tenders for the Supply and Delivery of Food Assistance Kits

Call for Tenders for the Supply and Delivery of Food Assistance Kits

In response to increasing food insecurity driven by climate-related shocks, particularly the El Niño-induced drought, CEDES, in partnership with Diakonie Katastrophenhilfe (DKH Mozambique/Austria) and the Austrian Development Agency (ADA), is implementing the project “Empowering Crisis-Affected Communities through Inclusive, Gender-Transformative and Climate-Resilient Food Security Solutions” in Sofala and Nampula Provinces, specifically in the districts of Buzi, Nhamatanda, and Meconta. These locations have been repeatedly affected by extreme weather events, including cyclones, floods, and droughts, which have significantly undermined agricultural production and household food security. Consecutive years of poor harvests, largely driven by El Niño-related drought conditions, have weakened the resilience of vulnerable households. As food stocks decline and purchasing power remains below average, affected families face increasing challenges in meeting their basic needs and recovering their livelihoods. The project aims to support 2,360 vulnerable households through the provision of food assistance, certified seeds, agricultural production inputs, and activities that promote the empowerment of women and persons with disabilities, while addressing gender-based violence and other forms of social exclusion.

CEDES invites qualified and legally registered suppliers to submit bids to supply, pack, transport and deliver food assistance kits to targeted communities in Sofala (districts of Buzi and Nhamantada) and Nampula (Meconta district) Provinces.

1. Scope of Supply

The selected supplier (s) shall provide and deliver a total of 14,160 food assistance kits over six distribution rounds. Each food assistance kit shall contain the below specified information in Lot 1 and Lot 2.

2. Lots

Bidders may apply for one or both lots. Separate financial and technical proposals must be submitted for each lot.

Lot 1 – Sofala Province (Buzi and Nhamatanda districts)

A total of 9,204 kits composed as follows:

No. Item description Packaging Unit Total Quantity

1 White maize flour 25 kg bag 460,200 kg

2 Beans 6 kg package 55,224 kg

3 Refined sugar 2 kg package 18,408 kg

4 Iodized salt 1 kg package 9,204 kg

5 Vegetable oil (Dona) 3-litre bottle 27,612 liters

Lot 2 – Nampula Province (Meconta district)

No. Item description Packaging Unit Total Quantity

1 White maize flour 25 kg bag 247,800 kg

2 Beans 6 kg package 29,736 kg

3 Refined sugar 2 kg package 9,912 kg

4 Iodized salt 1 kg package 4,956 kg

5 Vegetable oil (Dona) 3-litre bottle 14,868 litres

For more information please see the attached technical sepcifications (Annex 1) for each item, that form an integral part of this Terms of Reference.

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The supplier shall be responsible for:

• Procurement and packaging of all food commodities clearly labelled with storage instructions; production date and expiry/best-before date.

• Packaging shall adequately protect the food from moisture, dust, sunlight, pests, contamination, and physical damage during transportation, storage, handling, and distribution.

• Transportation of food kits to designated distribution sites should be clearly indicated in the quotation.

• Timely delivery according to the agreed schedule

• Compliance with the national food quality and safety standards.

• All food commodities must have a minimum remaining shelf life of at least 75% of the total shelf life or a minimum of 12 months upon delivery.

• Replacement of any damaged or non-compliant products at no additional cost.

• The prices quoted shall remain fixed and valid for the entire duration of the contract. No price adjustments shall be accepted unless explicitly approved by the contracting authority.

• The supplier shall be fully responsible for the goods until final acceptance at the designated delivery location, including all transport, handling, loading, unloading and insurance costs. All transportation, handling, loading,unloading, insurance, and related costs must be included and indicated seprately in the financial proposal.

4. Delivery Locations

The food kits shall be delivered directly to designated beneficiary communities in project locations, Sofala Province in Buzi and Nhamatanda Districts, and Nampula Province in Meconta District.

5. Distribution Schedule

The supply and delivery of goods will be carried out in six distribution rounds, in accordance with the project implementation schedule, as follows:

• Round 1: August 2026

• Rounds 2–4: October, November, and December 2026

• Rounds 5–6: September and October 2027

The exact delivery dates, quantities, and distribution locations for each round will be communicated to the successful supplier(s) upon contract award and may be adjusted in line with operational requirements and project implementation needs.

6. Eligibility Requirements

Interested bidders must submit the following documentation

• Business License for food supply (Alvará)

• Tax Identification Number (NUIT)

• Single Supplier Registration

• Commercial Registration Certificate

• Tax and Social Security Clearance Certificates (INSS and Tax Authority)

• IRPS Compliance Certificate

• Company Profile and relevant experience in supplying food commodities.

• Audited Financial statements for the last two years

• A letter of the bidder’s bank to guarantee the bidder’s solvency

• The details of the names, address and

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