Field Administrator

Localisation

CONTRACT TYPE: Part-time position, 2 ½ day (20 hours) work week, consultancy that may transition to employee status in 2026 START DATE: August 2026 to September 30 2026 with possibility of extension

Expérience

HOURLY FEE: $23.41 - $26.37 per hour (depending on experience)

Global Emergency Group Program Overview As its main activity, GEG is contracted to conduct monitoring on behalf of government and non-governmental clients. When monitoring humanitarian programs, GEG engages with key stakeholders, including implementing partners, community leadership, and beneficiaries, and then reports back on findings to our clients. These findings facilitate the client’s risk management efforts, assist in adherence compliance requirements, ensures that humanitarian activities are implemented to industry standards while adhering to Do No Harm protocols. Field Office Field Administrator Position Description The Field Administrator (FA) will support the GEG field team’s work in Colombia and Venezuela by providing the administrative and operational support for GEG services. The FA will also coordinate with the Field Monitoring Lead (FML) and the Security Coordinator to provide administrative and logistical support for field monitoring visit planning and execution. The FA will manage all GEG office functions, and sub-offices, facilities and related equipment or resources in Colombia. Scope of Work The FA will:

• 1. Support the GEG field team’s work in Colombia by managing the administrative and operational office base in Bogota for GEG services, ensuring staff have the resources and work environment available to them to support their productivity, coordination, and communication across the team.

2. Assist the team with administrative tasks, procurement and logistics, as needed, to support the safe and effective implementation of monitoring missions, as well as help to coordinate training, workshops, and/or conferences, as needed.

• 3. While coordinating close with GEG HQ, proactively identify, troubleshoot, and resolve administrative and operational barriers to ensure the smooth execution of GEG’s mission. The individual will act as a strategic problem-solver, navigating bureaucratic or systemic bottlenecks and securing actionable solutions to keep operations on track.
• 4. Support with recruitment of locally qualified candidates to join the team. Includes assistance with finalizing position descriptions, accessing a pool of locally qualified candidates, vetting candidates, and support throughout the interview and selection process.
• 5. Work closely with HQ financial management and Colombia business development teams, helping them with banking related tasks, payroll, and navigating and interpreting tax and payroll policy to ensure timely and accurate payment to all staff.
• 6. Create and manage SharePoint folders to ensure accurate and complete record collection and storage of all administrative documents, including employee HR files, GEG registration/business files, legal documents, financial records, etc.
• 7. Assist the team with administrative responsibilities, including timely submission of financial and administrative reports to Global Emergency Group financial team, preparing and reviewing expense reports and other necessary documents.
• 8. Support special projects and ad hoc requests, that are administrative and operational in natural, as assigned.
• 9. Total professionalism and integrity in accordance with the GEG Way throughout all proceedings involved in GEG service provision. Position Qualifications Required Strong understanding of office management and procurement and at least three years’ experience implementing business operations in Colombia Experience in managing business operations English and Spanish language proficiency

Strong English writing and editing skills Ability to travel within Colombia as required by the job Understanding of Colombian administrative systems and protocols related to human resources and business operations Possess exceptional organizational and communication skills Demonstrate strong attention to detail Strong working knowledge of Microsoft Office Experience managing budgets and ensuring financial accountability Experience in managing human resources in Colombia Experience with traveling in Colombia Colombian citizenship Desired Previous humanitarian or business work experience, particularly in administration, financial management, human resources, procurement, and logistics Be capable of prioritizing tasks and following up on actions without prompting

• 2-5 years of professional office experience in the humanitarian sector Experience implementing or monitoring humanitarian or development programs Be flexible and adaptable to changing circumstances Self-motivated and ability to work with minimum supervision Duration The consultancy will be part-time from the contract start date until September 30, 2026. This position may transition from a consultancy to national employment. Travel Frequency The FA is expected to be based in Colombia during the period that they are contracted. Travel to meet with vendors and to support field monitoring activities may be needed on an ad hoc basis. Working Conditions The FA will be responsible for managing the GEG office, they work primarily in its location. The FA may travel to different sites on an as-needed basis using vehicles provided by GEG or its suppliers. The advisability of safe travel will be determined after consultation with the GEG humanitarian security unit. The FA will adhere to security management directives and policies as advised by these parties. Do No Harm The FA must employ “Do No Harm” principles in all work under this contract. The FA must keep data collected by the FA coded and stored in a way that respects the confidentiality of all parties. No stakeholder whom the FA works with shall be subjected to discrimination in the form of sexual harassment or abuse. Sexual harassment includes sexually oriented verbal or physical behavior that an individual would reasonably find unwanted or unwelcome, considering all surrounding circumstances, which may detrimentally affect the work environment. Abuse, either physical, verbal, or mental, is also prohibited. The FA is expected to maintain professionalism in the workplace. This may include but is not limited to drug or excessive alcohol consumption, the patronizing of prostitutes, non-adherence to local laws, and other actions that could harm the reputation of GEG or Team Credence. FA conducting such behavior may be subject to a temporary or permanent ban from their contract. Physical Requirements

Responsabilités

While performing the duties of this job, the FA is regularly required to talk, hear, and use hands to finger, handle, or feel objects, tools, or controls. The FA is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The FA must occasionally lift or move up to 25 pounds.

Présentation du poste

The FA must sign a non-disclosure agreement (NDA) before joining the team. They may not serve an official representational role on behalf of any GEG clients. About Global Emergency Group Founded in 2007, GEG is a benefit corporation that supports vulnerable people affected by crisis in 52+ countries by providing a broad range of humanitarian support services to a wide range of organizations, including the United Nations, the International Red Cross and Red Crescent Movement, donor governments, companies, major international and national NGO’s and local communities. Every day, these organizations and communities rely on GEG’s emergency response expertise, and on the combined capabilities and dedication of its people to implement strategies, find solutions and seize opportunities to assist the world’s most vulnerable people. Global Emergency Group is committed to being an equal opportunity employer and recruiting people of diverse backgrounds and experiences. GEG does not discriminate on the basis of race, religion or belief, color, gender, sex, sexual orientation, marital status, family structure, age, medical condition, disability, ancestry, national origin or ethnic group. All recruitment decisions are made on the basis of qualifications, merit and business need.

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